Hotel Receipt Template

When the time comes, you will be asked to create a hotel receipt, so you should know that there are some essential elements that you shouldn’t forget to include. You want to make sure that everything is on the receipt because, without them, you can’t provide the guest with the information they need regarding payment for their stay.

Therefore, here are the essential elements needed to get a good hotel receipt: 

Customer Details: This is where the receipt should show all the guest’s details and stay at the hotel. Ensure that information such as check-in date, check-out date, full guest name, and room number are included.

Item description: Whether a person has stayed a day or more at the hotel, there is always the possibility that they have made multiple orders that must be paid for. So what a receipt is supposed to do is to show all the items the guest has to pay for. Ensure that you are doing it in a way that is easy to understand when you describe this item.

Products and payment details: Right beside the product description, you must also provide other information. A good example is the amount of a specific amount and the amount you have to pay for each.

Cashier’s name: This is the person responsible for issuing receipts, which means that his name must be included if there is a problem involving the receipt. Ensure this person’s full name is included so that identifying the cashier won’t be any trouble. 

Now that you’ve successfully learned what you should put on your hotel receipt, the next thing you should do is learn how you should make one. It won’t be enough just to learn the basic elements because there are still things you need to do to create a proper receipt. This may sound like a tedious task, but it must be done to ensure that the receipt provides all the information one party needs.

So with that said, here are the steps that will help you land a great hotel receipt:

1. Point to Person Details to Accept To: 

The basic thing you should do before you make a receipt identifies the person you provide. This is essential because you want to make sure that you assign it to the right people.

So all you need to include the following details:

Name: This must be the name of the person whose payment is being charged. You have to make sure that the full name is written down to have no identity issues. Add this person’s first name, last name, and initials of this person’s first name on the receipt.

Address: You will need this if there is a reason to visit or send something to the guest’s location. Make sure that he provides address details like city name, state, zip code, etc.

Arrival date and date of departure: This is very important because it tells you how many days the guest has stayed at the hotel and helps in knowing the payments he has collected over the entire stay. Be sure to write down the day, month, and year for both arrival and departure dates so that there will be no worries about “when”.

Additional information: This will include a number of guests, remaining room numbers, invoice numbers, etc.

2. Write Details Regarding Payment:

Here, you will focus on all the things guests have to pay for while staying at the hotel. All you have to describe the following:

Description of each item: This is very important for both parties because one wants to know exactly what to pay. Ensure that there is an accurate description for each item to avoid any confusion or misunderstanding.

Quantity: This will inevitably affect the total amount due, which means you must write down the exact amount that certain items were ordered and purchased.

Units and totals: You must write down an individual count for each item. Once you’ve done that, the next thing to do is get the total amount for everything due.