Billed vs Xero
Quick Summary
Xero is a full cloud accounting platform with industry-leading bank reconciliation, true multi-currency accounting, and a marketplace of 1,000+ third-party integrations — especially dominant in the UK, Australia, and New Zealand. It excels at accountant collaboration, financial reporting, and regulatory compliance. Billed is an invoicing and project management platform built for service businesses, with native time tracking, unlimited free invoicing, and no per-user pricing. Xero is ideal for businesses that need real double-entry accounting and work closely with external accountants. Billed is ideal for freelancers, consultants, agencies, and small teams whose daily workflow centers on billing clients, tracking billable hours, and managing projects rather than reconciling bank feeds. Your choice depends on whether accounting or invoicing drives your day-to-day operations.
Pricing Comparison
Billed
- Free plan available, paid from $9/mo
Xero
- From $15/mo (Starter)
- $42/mo (Standard)
- $78/mo (Premium)
Feature Comparison
| Feature | Billed | Xero |
|---|---|---|
| Unlimited invoicesInvoicing | ||
| Custom invoice templatesInvoicing | ||
| Recurring invoicesInvoicing | ||
| Multi-currency invoicingInvoicing | ||
| Automatic payment remindersInvoicing | ||
| Credit notesInvoicing | ||
| Online paymentsPayments | ||
| Stripe integrationPayments | ||
| PayPal integrationPayments | ||
| GoCardless direct debitPayments | ||
| Time trackingBusiness Tools | ||
| Project managementBusiness Tools | ||
| Expense trackingBusiness Tools | ||
| Client managementBusiness Tools | ||
| Team collaborationBusiness Tools | ||
| Bank reconciliationAccounting | ||
| Double-entry bookkeepingAccounting | ||
| Multi-currency accountingAccounting | ||
| Inventory trackingAccounting | ||
| Purchase ordersAccounting | ||
| Fixed-asset depreciationAccounting | ||
| Financial reportsReporting | ||
| Tax summariesReporting | ||
| Free plan availablePricing | ||
| No per-user chargesPricing |
Comparison based on publicly available information. Last updated March 2026.
Which Should You Choose?
Choose Xero
Xero is the better choice if your business genuinely needs full double-entry accounting, daily bank reconciliation, or formal financial statements for compliance, investors, or loan applications. Businesses that operate across multiple currencies and need ledger-level currency tracking — including unrealized and realized gains and losses across foreign-currency bank accounts — will find Xero's multi-currency engine far more capable than any invoicing-focused tool. If you work with an external accountant or bookkeeper who needs direct login access to your financial records, Xero's accountant-invite feature, Xero HQ dashboard, and advisor certification program are purpose-built for seamless collaboration. Companies in the UK, Australia, and New Zealand benefit from deep regional tax support, automated direct bank feeds with local institutions, and a large established network of Xero-certified professionals. Product-based businesses that need inventory management with FIFO costing, purchase-order workflows, or bills management should also favor Xero over Billed. If accounting is your core daily activity, Xero delivers depth that Billed intentionally does not attempt to replicate.
Choose Billed
Billed wins when invoicing, time tracking, and project management are your core daily activities — not bank reconciliation and ledger management. If you are a freelancer, consultant, or agency that bills clients by the hour or by project milestone, Billed gives you one integrated platform instead of juggling three or four separate subscriptions for invoicing, time tracking, project management, and payments. The free plan includes unlimited invoices and unlimited clients with no expiration date, while Xero's cheapest plan caps you at 20 invoices per month — a dealbreaker for anyone sending more than a handful of invoices. Paid plans start at $9/mo with no per-user charges, making Billed dramatically cheaper for growing teams. If your accounting needs are straightforward enough that you hand a summary to your accountant once a quarter, Billed covers the entire daily billing and project workflow without the complexity, learning curve, or cost of a full accounting suite.
Detailed Feature Analysis
Invoicing
Both Xero and Billed cover the invoicing essentials: custom branded templates, recurring schedules, tax calculations, multi-currency support, credit notes, and email delivery with PDF attachments. The critical difference is volume. Xero Starter caps you at 20 invoices per month, pushing active businesses to the $42/mo Standard plan just to unlock unlimited invoicing. Billed offers unlimited invoices on every plan, including the free tier — a meaningful advantage for freelancers and agencies who send dozens of invoices monthly. Beyond volume, Billed connects invoicing directly to time tracking and project data, so tracked hours become invoice line items without manual re-entry. This tight integration reduces billing errors, speeds up invoicing cycles, and ensures every billable hour is captured. Xero's invoicing is traditional — you create invoices within the Sales module, and any time or project data must be entered manually or pulled from a connected third-party application.
Payments
Both platforms embed a Pay Now button in emailed invoices so clients can pay online immediately. Xero supports Stripe, GoCardless for recurring direct debits (particularly popular in the UK and Australia), and its own Xero Payments service in select regions. Billed supports Stripe and PayPal — two of the most widely recognized payment processors globally. When a payment arrives, both tools automatically mark the corresponding invoice as paid and update financial records. Xero's GoCardless integration gives it a genuine edge for businesses that rely on recurring direct-debit collection. Billed's PayPal support extends reach to international clients who prefer that payment method. Processing fees are set by the payment provider, not the invoicing platform, so costs are comparable.
Time Tracking
Xero does not include built-in time tracking on any plan. Businesses that bill by the hour need a separate tool like Harvest ($10.80/seat/mo) or Toggl, adding both subscription costs and the friction of transferring data between systems. Billed includes time tracking natively on its paid plan: start a timer from any project or task, assign it to a client, pause and resume throughout the day, and convert accumulated hours into an invoice line item in a few clicks. For freelancers, consultants, and agencies where billable hours are the primary revenue unit, this seamless integration is a major workflow advantage — every minute tracked flows directly into billing without manual copying, gaps, or duplication. Over a month of hourly billing, the time savings and error reduction add up substantially.
Expense Management
Both platforms track expenses with categorization and receipt attachments. Xero goes deeper by connecting expenses to bank feeds, matching them against ledger transactions, and supporting OCR receipt scanning on its mobile app — snap a photo and Xero extracts the vendor, amount, and date automatically. Billed keeps expense tracking alongside invoices and projects in one unified view, making it straightforward to see project-level profitability at a glance. For accounting-grade expense management with bank-feed matching, Xero is more powerful. For day-to-day project cost tracking where simplicity matters more than ledger precision, Billed is more practical and requires less setup.
Accounting & Bank Reconciliation
This is Xero's strongest differentiator and the area where the two products diverge most sharply. Xero offers full double-entry bookkeeping, a general ledger, journal entries, accounts payable and receivable, fixed-asset depreciation, and bank reconciliation that connects to over 21,000 banks worldwide with AI-assisted transaction matching. Over time, Xero learns your categorization patterns and auto-suggests matches, reducing daily reconciliation to a few clicks. Billed does not offer any of these features — it is intentionally built for invoicing and project management, not accounting. If your business needs formal financial statements, investor-ready reports, audit trails, or daily bank reconciliation, Xero is the only choice between the two platforms.
Project Management
Xero does not include project management capabilities. Organizing client work, assigning tasks, and tracking deadlines requires external tools like Asana, Trello, Monday.com, or Basecamp — adding another subscription and another app to switch between. Billed builds project management directly into the platform: create projects tied to specific clients, assign tasks to team members, set deadlines, track progress, and collaborate in the same workspace where you track time and create invoices. The unified view shows hours worked, expenses incurred, and revenue generated per project, giving you a real-time picture of project profitability without switching between applications or reconciling data from multiple sources.
Reporting & Analytics
Xero offers over 50 standard financial reports including profit and loss, balance sheet, cash flow statement, aged receivables, aged payables, budget variance, and tax summaries. Custom reports can be built for specific analytical needs, and reports can be exported or shared with accountants directly. Billed provides financial summaries, revenue-by-client breakdowns, outstanding invoice aging, expense reports, and project profitability dashboards. Xero's reporting is deeper, more formal, and suitable for investor presentations, loan applications, and regulatory filings. Billed's reporting focuses on the operational metrics that service businesses check daily — who owes what, which projects are profitable, how revenue is trending, and where billable hours are being spent.
In-Depth Comparison Guide
Choosing between Billed and Xero is really a question about what your business does every day. If you spend most of your time reconciling bank feeds, managing multi-currency ledgers, and collaborating with an external accountant, Xero was designed for that exact workflow. If you spend most of your time sending invoices, tracking hours, and managing client projects, Billed was designed for yours. This comparison digs into every important dimension — company background, user experience, invoicing, payments, accounting depth, multi-currency handling, bank reconciliation, integrations, mobile access, support, and pricing — so you can make an informed decision.
Company Background
Xero was founded in 2006 in Wellington, New Zealand, by Rod Drury. It launched as a cloud-native alternative to desktop accounting software like MYOB and Sage, and it quickly gained traction with accountants and bookkeepers across New Zealand and Australia. Today Xero serves over 3.95 million subscribers worldwide and is publicly traded on the ASX and NZX. Its strength lies in its deep accounting engine and its ecosystem of more than 1,000 third-party app integrations. Xero has significant market share in the UK, Australia, and New Zealand, and it continues to expand in North America and Southeast Asia.
Billed (billed.app) is a modern invoicing and project management platform built for freelancers, agencies, and small service businesses. Rather than attempting to be a full accounting suite, Billed focuses on the billing lifecycle — creating invoices, tracking time, managing projects, collecting payments, and organizing expenses — in one streamlined tool. The free plan includes unlimited invoices and clients, and paid plans start at $9/mo with no per-user charges. Billed is designed for people who bill clients for their work and want a single workspace instead of stitching together three or four separate apps.
User Experience
Xero's interface is clean and well-organized, but it speaks the language of accounting. The dashboard surfaces bank account balances, outstanding invoices, bills to pay, and reconciliation tasks. Setting up Xero properly involves connecting bank accounts, configuring a chart of accounts, setting tax rates, and mapping your financial structure — a process that takes 30 to 60 minutes even for experienced users and considerably longer if you are new to double-entry bookkeeping. The navigation is structured around accounting modules — Banking, Sales, Purchases, Contacts, Accounting, Projects, and Payroll — which makes sense for accountants but can overwhelm a freelancer who just needs to send an invoice.
Billed takes the opposite approach. Sign up, add your business details, and send your first invoice in under five minutes. The dashboard centers on what matters to service businesses: outstanding invoices, active projects, recent time entries, and upcoming deadlines. There are no journal entries, no chart of accounts, and no reconciliation queues to configure. For users who have no accounting background, Billed feels intuitive from the first login. The trade-off is that Billed intentionally does not try to be an accounting platform, so users who need ledger-level control will eventually look elsewhere for that specific function.
Invoicing
Both Xero and Billed handle professional invoicing well. You can create branded invoices, set up recurring billing schedules, add line items, apply taxes, and send invoices directly to clients via email. Both platforms support PDF export and allow you to duplicate invoices for repeat work.
The key differences are in volume limits and workflow integration. Xero's Starter plan limits you to 20 invoices per month — a hard cap that forces active freelancers onto the Standard plan at $42/mo just to remove the restriction. Billed offers unlimited invoices on every plan, including the free tier. For businesses that send 30, 50, or 100+ invoices per month, this alone can be a deciding factor.
Billed also connects invoicing directly to time tracking and project management. You can convert tracked hours and project milestones into invoice line items without re-entering data, which reduces billing errors and saves time. Xero's invoicing workflow is more traditional — you create invoices within the Sales module, and any time or project data has to come from a connected third-party app or manual entry.
Template customization is solid in both tools. Xero offers branded templates with your logo, colors, and payment terms. Billed offers similar customization plus the ability to attach files, add notes, and configure per-client payment preferences. Neither platform is a design tool, but both produce professional-looking invoices.
Payments
Getting paid quickly depends on offering clients convenient payment options. Both Xero and Billed embed a "Pay Now" button in emailed invoices so clients can pay online immediately.
Xero integrates with Stripe, GoCardless, and its own Xero Payments service (availability varies by region). In markets where Xero Payments is available, the experience is tightly integrated — clients click, pay, and the transaction reconciles automatically against the invoice. GoCardless support is particularly strong for recurring direct-debit payments popular in the UK and Australia.
Billed integrates with Stripe and PayPal, two of the most widely accepted payment processors globally. The Stripe integration handles credit cards, debit cards, and ACH transfers, while PayPal extends reach to clients who prefer that payment method. When a payment is received, Billed automatically marks the invoice as paid and updates your financial reports — no manual reconciliation step needed.
For most freelancers and small businesses, both platforms provide sufficient payment flexibility. Xero's GoCardless integration gives it an edge in direct-debit-heavy markets, while Billed's PayPal support covers a broader international client base.
Accounting Depth
This is where Xero genuinely excels and where the two products diverge most sharply. Xero is a full double-entry accounting system. It maintains a general ledger, supports journal entries, tracks accounts payable and receivable, generates balance sheets and profit-and-loss statements, and handles tax reporting for multiple jurisdictions. If your accountant or bookkeeper needs direct access to your books, Xero's accountant invite feature lets them log in, review transactions, run reports, and prepare filings without asking you to export anything.
Xero also supports fixed-asset depreciation, inventory tracking with FIFO costing, purchase orders, and bills management — capabilities that matter for product-based businesses or companies with complex financial operations. The reporting suite includes over 50 standard reports, and you can build custom reports to answer specific financial questions.
Billed is not an accounting platform and does not attempt to replicate these features. It tracks revenue (invoices), expenses, and basic financial summaries, which is enough for most freelancers and small service businesses to understand their financial position and hand clean data to their accountant at year-end. If you need a general ledger, bank reconciliation, or formal financial statements, you will need Xero (or a similar accounting tool) alongside or instead of Billed.
The honest assessment: for businesses that require accounting, Xero is the stronger product. For businesses that primarily need invoicing with lightweight financial tracking, Billed covers the daily workflow at a fraction of the cost.
Multi-Currency
Both Xero and Billed support multi-currency invoicing, but the depth of support differs substantially.
Xero offers true multi-currency accounting. You can maintain bank accounts in multiple currencies, track unrealized and realized currency gains and losses, and run reports that show balances in both the foreign currency and your base currency. Exchange rates update automatically (or you can set manual rates), and the system recalculates currency exposure as rates change. For businesses that operate across borders — paying suppliers in one currency, invoicing clients in another, and reporting in a third — Xero's multi-currency engine is one of the best available in the small-business accounting category.
Billed supports multi-currency invoicing, meaning you can send invoices in different currencies and your clients pay in their local currency. This covers the primary need for most freelancers and agencies: billing international clients in their preferred currency. However, Billed does not track unrealized exchange gains, maintain foreign-currency ledger accounts, or produce multi-currency financial statements. If you need currency accounting beyond invoicing, Xero is the clear choice.
Bank Reconciliation
Bank reconciliation is one of Xero's flagship features and a daily workflow for many of its users. Xero connects to over 21,000 banks worldwide via direct feeds and Yodlee aggregation. Transactions flow into Xero automatically, and the platform uses machine learning to suggest matches against invoices, bills, and manual transactions. Over time, Xero learns your patterns and auto-categorizes recurring transactions, reducing the reconciliation workload to a few clicks per day.
For businesses that process dozens or hundreds of transactions daily, this feature alone justifies choosing Xero. Accurate, up-to-date bank reconciliation is the backbone of reliable financial reporting, and Xero does it better than nearly any competitor in the small-business category.
Billed does not offer bank reconciliation. It tracks payments received against invoices and records expenses, but it does not connect to bank feeds or match transactions against a ledger. For freelancers and agencies whose primary financial workflow is sending invoices and recording project expenses, this is rarely a problem — the reconciliation step is unnecessary when all income arrives as invoice payments. For businesses with significant non-invoice revenue, POS transactions, or complex expense patterns, the lack of bank reconciliation is a genuine gap.
Integrations
Xero's app marketplace is one of the largest in the small-business software space, with over 1,000 third-party integrations spanning payroll, inventory, CRM, project management, time tracking, e-commerce, and more. If you need to connect Xero to virtually any business tool, there is likely an existing integration. Popular connections include HubSpot, Shopify, Stripe, Gusto, Dext (formerly Receipt Bank), and WorkflowMax.
Billed takes a more focused approach to integrations. It connects with Stripe and PayPal for payments, and supports data import/export via CSV for client lists and invoice data. Billed's philosophy is to build the core tools — invoicing, time tracking, project management, expense tracking — directly into the platform rather than relying on third-party connections. This reduces the number of subscriptions you manage and eliminates sync issues between separate apps, but it also means fewer options if you need a niche integration.
If your business relies on a complex software stack with many interconnected tools, Xero's integration ecosystem gives you more flexibility. If you prefer an all-in-one platform that minimizes external dependencies, Billed's built-in toolset covers the essentials without requiring additional subscriptions.
Mobile Experience
Xero's mobile app (iOS and Android) supports invoicing, expense capture with receipt scanning via OCR, bank reconciliation, and basic reporting. The app is well-designed and mirrors much of the desktop experience, though some advanced features — like custom report building and detailed payroll management — are limited to the web interface. Receipt scanning is particularly useful: snap a photo of a receipt and Xero automatically extracts the vendor, amount, and date.
Billed offers mobile-optimized access for invoicing, time tracking, and expense management. You can create and send invoices, start and stop timers, and log expenses with attached photos directly from your phone. For freelancers and consultants who work on-site or travel frequently, having time tracking and invoicing available on mobile is essential.
Both platforms provide functional mobile experiences. Xero's mobile app is more mature and feature-rich, particularly for receipt scanning and bank reconciliation on the go. Billed's mobile experience focuses on the billing and time-tracking workflows that its users rely on most.
Customer Support
Xero offers email-based support and an extensive help center with articles, video tutorials, and a community forum. Phone support is not available on standard plans — all inquiries route through email or the online support portal. Response times vary, and some users report delays during peak periods. Xero Advisor-certified accountants can access a dedicated support line, which is a benefit for businesses that work with Xero-certified professionals.
Billed provides email and live chat support on all plans, including the free tier. There is no premium support upsell — every user gets the same access to the support team. For small businesses that need a quick answer to unblock their workflow, live chat is often faster than waiting for an email response.
Pricing Comparison
Xero offers three plans:
- Starter: $15/mo — limited to 20 invoices, 5 bills, bank reconciliation, receipt capture
- Standard: $42/mo — unlimited invoices and bills, multi-currency, bank reconciliation
- Premium: $78/mo — everything in Standard plus multi-currency accounting, expense management, projects (add-on)
Billed offers:
- Free: $0/mo — unlimited invoices and clients, basic expense tracking, financial reports
- Pro: $9/mo — adds time tracking, project management, team collaboration, advanced reports
The pricing gap is significant. A freelancer sending 25+ invoices per month cannot use Xero Starter (20-invoice cap) and must pay $42/mo for Standard. The same freelancer uses Billed's free plan at $0. For a team of five, Xero Standard ($42/mo) covers accounting but lacks time tracking — adding Harvest ($10.80/seat) brings the total to roughly $96/mo. Billed Pro at $24/mo covers invoicing, time tracking, and project management for the entire team.
Xero justifies its higher price with genuine accounting depth. If you need bank reconciliation, multi-currency accounting, and formal financial statements, the price reflects real value. If you primarily need invoicing and project tools, you are paying for capabilities you will not use.
Who Should Choose Xero
Xero is the right choice for businesses that need real accounting — not just invoicing. If bank reconciliation is part of your daily workflow, if you work with an external accountant who needs direct access to your books, if you operate in multiple currencies and need ledger-level currency tracking, or if you are in a regulated industry that requires formal financial statements, Xero delivers. It is also the better option for product-based businesses that need inventory tracking and purchase order management.
Businesses in the UK, Australia, and New Zealand benefit from Xero's deep regional tax support, direct bank feeds with local banks, and a large network of Xero-certified accountants.
Who Should Choose Billed
Billed is the right choice for businesses where invoicing is the primary financial workflow. Freelancers, consultants, agencies, and small service teams that bill clients by the hour or by project get time tracking, project management, and invoicing in one platform without paying for accounting features they will never use. The free plan removes barriers to entry — no invoice caps, no client limits, no credit card required.
If your accounting needs are simple enough that you hand a spreadsheet to your accountant once a quarter, Billed covers everything in between. If you are currently paying $42+/mo for Xero and only using it to send invoices, switching to Billed saves money immediately.
Migration: Switching from Xero to Billed
Export client data, invoice history, and financial records from Xero as CSV files via the Reports or Contacts sections. Import clients and past invoices into Billed through Settings > Import. Billed's import tool maps fields automatically, and you can review the mapping before confirming. If you rely on Xero for bank reconciliation, inventory tracking, payroll, or multi-currency accounting, you will need to keep those functions in a dedicated tool — Billed covers invoicing, time tracking, and project management, not full-spectrum accounting. The core invoicing migration typically takes under an hour for most small businesses.
Frequently Asked Questions
Does Xero offer a free plan?
No. Xero offers a 30-day free trial but no permanent free tier. After the trial, plans start at $15/mo (Starter) with a 20-invoice monthly cap. Billed offers a permanent free plan with unlimited invoices and clients — no trial expiration and no credit card required.
Which is better for freelancers, Xero or Billed?
For most freelancers, Billed is the better fit. It includes time tracking natively, connects tracked hours to invoices, and offers project management — all on a free or $9/mo plan. Xero lacks built-in time tracking and charges $42/mo to remove the invoice cap, making it expensive for basic freelance billing.
Can I migrate from Xero to Billed?
Yes. Export your clients, invoices, and records from Xero as CSV files and import them into Billed via Settings > Import. The field-mapping tool ensures data transfers correctly. Most businesses complete the core migration in under an hour without losing client history or outstanding invoice data.
Is Billed or Xero better for small teams?
Billed does not charge per user, so a team of five pays $24/mo total on the Pro plan. Xero charges $42–$78/mo depending on features needed, and third-party time-tracking add-ons add per-seat costs. For teams that primarily invoice and track time, Billed is significantly more affordable.
Can Billed replace Xero for accounting?
No — Billed is an invoicing and project management tool, not an accounting platform. It does not offer double-entry bookkeeping, bank reconciliation, or formal financial statements. If you need those features, keep Xero for accounting and consider Billed for the invoicing and project workflow, or use Billed alongside a lightweight bookkeeping tool.
Does Xero have better multi-currency support than Billed?
Yes. Xero offers full multi-currency accounting with foreign-currency bank accounts, automatic exchange-rate updates, and realized/unrealized gain tracking. Billed supports multi-currency invoicing — you can bill clients in their local currency — but does not track currency gains or maintain multi-currency ledgers.
How does bank reconciliation compare?
Xero connects to over 21,000 banks worldwide and uses AI-assisted matching to reconcile transactions daily. Billed does not offer bank reconciliation. If reconciliation is central to your financial workflow, Xero is the clear choice for that specific feature.
Which tool has better integrations?
Xero has a marketplace of 1,000+ third-party integrations covering payroll, CRM, inventory, e-commerce, and more. Billed integrates with Stripe and PayPal for payments and supports CSV import/export. Xero wins on integration breadth; Billed wins by building core tools natively so you need fewer integrations.
Do both platforms have mobile apps?
Xero offers a full-featured mobile app for iOS and Android with invoicing, receipt scanning (OCR), and bank reconciliation. Billed provides mobile-optimized access for invoicing, time tracking, and expense capture. Both work well on mobile, but Xero's app is more mature for accounting-related tasks.
Is Xero better for accountants?
Yes. Xero's accountant-invite feature, Xero HQ dashboard, and advisor certification program are specifically designed for accounting professionals. If your accountant already uses Xero, staying in the same ecosystem avoids friction. Billed does not target accountants as a primary user group.
Which platform is better for agencies?
Agencies that need to track billable hours across multiple projects and team members benefit from Billed's integrated time tracking and project management. Xero requires third-party add-ons for these workflows. However, agencies with complex financial operations — multiple currencies, inventory, payroll — may need Xero's accounting depth alongside Billed's project tools.
Can I use Billed and Xero together?
Yes. Some businesses use Billed for daily invoicing, time tracking, and project management, then export financial summaries to Xero for accounting and tax filing. This approach gives you the best invoicing workflow and the best accounting engine without compromise.
The Bottom Line
Xero is an accounting-first platform with invoicing built in. Billed is an invoicing-first platform with project tools built in. Xero wins on bank reconciliation, multi-currency accounting, integration breadth, and accountant collaboration — it is genuinely excellent at what it does. Billed wins on simplicity, pricing, built-in time tracking, and project management. If accounting drives your daily workflow, choose Xero. If invoicing and client work drive your daily workflow, choose Billed. If you are not sure which is right, Billed's free plan lets you test the full invoicing experience without financial commitment.
Try Billed free today and see if it fits your workflow.
Switching from Xero?
Export client data, invoice history, and financial records from Xero as CSV files via the Contacts and Reports sections. Import clients and invoices into Billed through Settings > Import — the field-mapping tool previews your data before confirming, so nothing gets misplaced. If you rely on Xero for bank reconciliation, inventory, payroll integrations, or multi-currency accounting, you will need a dedicated tool for those functions going forward. Many businesses keep Xero for accounting and add Billed for invoicing and project management. The core invoicing migration typically takes under an hour, and outstanding invoices can be recreated in Billed to maintain payment tracking continuity.
Frequently Asked Questions
The Bottom Line
Xero and Billed serve fundamentally different primary workflows, and neither fully replaces the other. Xero is one of the best small-business accounting platforms available — its bank reconciliation engine, true multi-currency accounting, 1,000+ integrations, and purpose-built accountant collaboration tools are genuinely excellent and difficult to match in the small-business category. Billed is one of the best invoicing and project management platforms for service businesses — its native time tracking, unlimited free invoicing, built-in project management, and team-friendly pricing with no per-user charges make it the more practical and affordable choice for freelancers, consultants, and agencies. Choose Xero if accounting drives your daily workflow. Choose Billed if invoicing and client work management do. Many businesses find real value in using both together — Billed for billing and projects, Xero for the books.
Related Comparisons
See how Billed compares with other invoicing tools.
Ready to Try Billed?
Start your free Billed account today and see why thousands of businesses have made the switch.
No credit card required. Cancel anytime.