Billed

Google Docs Estimate Template

Download an itemized service estimate or a phased project proposal as an editable Word file, open it in Google Docs, and replace the sample details with your own scope and prices

Create Your EstimateView All Templates

No credit card required.

Quick answer:This page has two estimate layouts for pricing work before you do it. The itemized service estimate lists each service with quantity, unit, rate and amount, then a subtotal, an optional discount, sales tax if applicable and the estimated total, with notes, a valid-until date and a client acceptance block. The project proposal estimate prices the work phase by phase (days times a day rate), followed by a timeline, the assumptions the price depends on, a proposed deposit and payment schedule, and an acceptance block. Each layout comes as a Word (.docx) file filled with sample details, an Excel (.xlsx) version and a blank PDF to print. There is no Google Docs link to copy: upload the .docx to Google Drive and open it in Google Docs. The amounts in the Word layout are typed, not calculated, so check the totals before you send.

SERVICE ESTIMATE

From

Business name:
Example Property Care
Address:
16 Example Street, Sampletown
Phone / email:
[Phone or email]

Estimate details

Estimate no.:
SE-1048
Date:
12 Oct 2026
Valid until:
11 Nov 2026
Prepared by:
[Estimator name]

Client

Client name:
Avery Sample
Phone / email:
[Phone or email]
Service address:
16 Sample Court, Sampletown

Job

Service requested:
Move-out deep clean, 3-bedroom house
Proposed date:
1 Nov 2026

Services

  • Description: Deep clean kitchen, including inside oven and fridgeAmount: 185.00
    Qty:
    1
    Unit:
    job
    Rate:
    185.00
  • Description: Deep clean bathroomsAmount: 150.00
    Qty:
    2
    Unit:
    room
    Rate:
    75.00
  • Description: Bedrooms and living areas: dust, wipe and vacuumAmount: 200.00
    Qty:
    5
    Unit:
    room
    Rate:
    40.00
  • Description: Interior window cleaningAmount: 91.00
    Qty:
    14
    Unit:
    window
    Rate:
    6.50
  • Description: Carpet steam cleaningAmount: 165.00
    Qty:
    3
    Unit:
    room
    Rate:
    55.00
Subtotal
791.00
Discount (5%)
39.55
Sales tax, if applicable (0%)
0.00
Estimated total
751.45

Notes

  • Price assumes the property is empty of furniture
  • Client provides access, running water and power
  • Extra rooms or services can be added at the rates above

Accepted by (client signature)

Print name

Date

Thank you for the opportunity to quote. This estimate is valid until the date shown above.

Itemized service estimate: sample preview. Download it below with the other layout.

Key Features

Everything you need in a professional estimate template.

Two estimate layouts: an itemized service estimate and a phased project proposal
Itemized layout: description, quantity, unit, rate and amount per line, then subtotal, optional discount, sales tax if applicable and estimated total
Project layout: each phase or milestone priced as days × day rate, with a timeline, assumptions, a proposed deposit and a proposed payment schedule
Estimate number, valid-until date and a client acceptance block (signature, printed name, date) on both layouts
Word (.docx) file of each layout filled with sample details to type over in Google Docs or Word
Excel (.xlsx) version and a blank PDF of each layout

Download one of 2 estimate layouts

The PDF is a blank form to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own.

SERVICE ESTIMATE

From

Business name:
Example Property Care
Address:
16 Example Street, Sampletown
Phone / email:
[Phone or email]

Estimate details

Estimate no.:
SE-1048
Date:
12 Oct 2026
Valid until:
11 Nov 2026
Prepared by:
[Estimator name]

Client

Client name:
Avery Sample
Phone / email:
[Phone or email]
Service address:
16 Sample Court, Sampletown

Job

Service requested:
Move-out deep clean, 3-bedroom house
Proposed date:
1 Nov 2026

Services

  • Description: Deep clean kitchen, including inside oven and fridgeAmount: 185.00
    Qty:
    1
    Unit:
    job
    Rate:
    185.00
  • Description: Deep clean bathroomsAmount: 150.00
    Qty:
    2
    Unit:
    room
    Rate:
    75.00
  • Description: Bedrooms and living areas: dust, wipe and vacuumAmount: 200.00
    Qty:
    5
    Unit:
    room
    Rate:
    40.00
  • Description: Interior window cleaningAmount: 91.00
    Qty:
    14
    Unit:
    window
    Rate:
    6.50
  • Description: Carpet steam cleaningAmount: 165.00
    Qty:
    3
    Unit:
    room
    Rate:
    55.00
Subtotal
791.00
Discount (5%)
39.55
Sales tax, if applicable (0%)
0.00
Estimated total
751.45

Notes

  • Price assumes the property is empty of furniture
  • Client provides access, running water and power
  • Extra rooms or services can be added at the rates above

Accepted by (client signature)

Print name

Date

Thank you for the opportunity to quote. This estimate is valid until the date shown above.

Itemized service estimate

A general service estimate with business and client details, a short job description, line items priced as quantity times rate, notes and an acceptance block, laid out as a word-processing document.

A priced proposal — not an invoice

Download

PROJECT PROPOSAL ESTIMATE

From

Business name:
Example Digital Studio
Address:
2 Example Yard, Sampletown
Phone / email:
[Phone or email]

Estimate details

Proposal / estimate no.:
PP-2026-019
Date:
20 Oct 2026
Valid until:
19 Nov 2026
Prepared by:
[Estimator name]

Client

Client name:
Sample Outdoor Gear Ltd
Contact:
[Name and email]

Project

Project:
Online store rebuild
Objective:
Replace the current store with a faster, mobile-friendly site
Proposed start:
16 Nov 2026
Estimated duration:
9 weeks

Phases and milestones

  • Phase / milestone: 1. Discovery and requirements workshopAmount: 2,880.00
    Days:
    4
    Day rate:
    720.00
  • Phase / milestone: 2. Design: page layouts and style guideAmount: 5,760.00
    Days:
    8
    Day rate:
    720.00
  • Phase / milestone: 3. Build: store setup, product import, integrationsAmount: 10,800.00
    Days:
    15
    Day rate:
    720.00
  • Phase / milestone: 4. Testing, training and launchAmount: 3,600.00
    Days:
    5
    Day rate:
    720.00
  • Phase / milestone: 5. Post-launch support (first 4 weeks)Amount: 1,440.00
    Days:
    2
    Day rate:
    720.00
Subtotal
24,480.00
Sales tax, if applicable (0%)
0.00
Estimated total
24,480.00
Proposed deposit (25%)
6,120.00

Timeline

  • Weeks 1-2: discovery; design starts
  • Weeks 3-4: design sign-off
  • Weeks 5-8: build and testing
  • Week 9: training and launch

Assumptions

  • Client supplies product data and images by the end of week 2
  • Two rounds of design revisions are included
  • Third-party costs (hosting, apps, payment processing) are the client's own and are not included

Proposed payment schedule

  • Deposit (amount above) on acceptance
  • 40% on design sign-off
  • 35% on launch

Accepted for the client (signature)

Print name and title

Date

This proposal and estimate are valid until the date shown above. Changes to scope are estimated separately before work starts.

Project proposal with phased estimate

A proposal-style estimate that prices a project by phase or milestone, each with its own days and day rate, followed by a timeline, assumptions, a proposed payment schedule and an acceptance block.

A priced proposal — not an invoice

Download

Which estimate layout to use

Both layouts price work you haven't started. Neither is an invoice: an estimate sets out what you propose to do, what you expect it to cost and how long that price stands, and it ends with a place for the client to accept. Nothing on it is a request for payment.

Itemized service estimate

For a job you can break into lines. Each line has a description, a quantity, a unit, a rate and an amount. Below the lines come the subtotal, a discount line, a sales tax line for when tax applies, and the estimated total. A short notes list holds what the price assumes, and the client signs the acceptance block to go ahead.

The sample is a move-out deep clean priced room by room, but the layout suits any service priced by the hour, the visit, the room or the unit: cleaning, repairs and maintenance, IT support, photography, small trade jobs. If you aren't offering a discount, delete that line in the Word file; in the Excel version, set the discount rate to 0% instead, because the total formula refers to that row and deleting it breaks the total.

Project proposal estimate

For work delivered in stages over weeks or months. Instead of a long list of items, it prices each phase or milestone as a number of days at a day rate. Under the prices it sets out a timeline, the assumptions the price depends on, a proposed deposit and a proposed payment schedule tied to milestones. The acceptance block has room for the signer's title, because a proposal is often accepted on behalf of a company.

The sample is a nine-week online store rebuild, but the layout suits any project where the client cares more about what each stage delivers and when than about individual line items: website and design work, consulting engagements, staged installation work. If you price phases at a fixed fee rather than by the day, enter 1 in the days column and the phase fee as the rate.

How to open the estimate template in Google Docs

The templates are Word (.docx) files, not shared Google Docs links. Google lists .docx among the Office file types that Google Docs can open and convert (Work with Office files).

  1. Download the Word (.docx) version of the layout you want.
  2. Go to drive.google.com, click New, then File upload, and choose the file (Upload files & folders to Google Drive).
  3. Double-click the file in Drive to open it in Google Docs (Work with Office files).
  4. To work on a native Google Docs copy rather than the Word file, turn on Convert uploads to Google Docs editor format in Drive settings before you upload. Google notes that Drive settings can only be changed on a computer (Upload files & folders to Google Drive).
  5. Type over the sample details with your own business details, client, scope, prices and dates.

These files have not been tested inside Google Docs, so look over the layout once it opens and adjust column widths or spacing if anything has moved. Google also lists Office features that Docs doesn't support, such as macros (Work with Office files).

Writing an estimate the client can say yes to

A word-processing document is good at the part of an estimate that isn't arithmetic: explaining the work clearly enough that the client knows what they are agreeing to.

  • Describe the result, not just the activity. "Replace kitchen faucet, including new supply lines" tells the client more than "plumbing work". For a project phase, say what the client will have at the end of it: "Homepage and five inner-page designs, two rounds of revisions".
  • Give every quantity a unit. Hours, visits, rooms, pages, square feet. A rate with no unit invites a dispute later.
  • Separate what's included from what isn't. Materials, travel, disposal, permit fees, content the client must supply: if something could reasonably be assumed either way, add a line to the notes or assumptions saying which.
  • State your assumptions. A price usually stops being right when something turns out differently from what you expected: harder access, late content from the client, extra revision rounds. List what the price assumes, and say that if an assumption proves wrong you will send a revised estimate before doing the extra work. The project layout's footnote already says changes to scope are estimated separately before work starts.
  • Set a valid-until date. There is no standard period. Pick one that matches how quickly your costs change, and use a shorter one when material prices are moving.
  • Label any deposit or payment schedule as proposed. The estimate can show how you would like to be paid if the client accepts, but it isn't a request for payment. That comes on an invoice once the work is agreed.
  • Number every estimate and its revisions. "SE-1048 rev 2" makes it obvious which version the client signed.

Checking the totals

The amounts in the Word layout are typed, not calculated. When you change a quantity, a rate or a number of days, retype the line amount, subtotal, discount, tax, estimated total and (on the project layout) proposed deposit, and check the sums before you send. The Excel version of each layout has the same fields with formulas for the amounts and totals, so you can work the numbers out there and copy them into the Doc. If your price is built from costs plus markup and contingency, the Google Sheets estimate template is designed for that.

On the project layout, check that the proposed payment schedule adds up to 100% of the estimated total. In the sample, the 25% deposit, 40% on design sign-off and 35% on launch do.

Whether you need to charge sales tax on the work, and at what rate, depends on where you work and what you are providing. Check with your state or local tax authority. The tax line in both layouts is labelled "if applicable" and set to 0.00. If tax never applies to your work, you can delete the line in the Word file. In the Excel version, leave the row in place with the tax rate at 0%: the estimated total is a formula that refers to the tax row, so deleting it breaks the total.

Revising and sending the estimate

  • Start each estimate from a copy. Keep one clean master and use File > Make a copy for each client (Create, view, or download a file).
  • Get feedback before it's final. If a colleague or the client should comment on the wording first, share the Doc with Commenter access; Google describes commenters as people who "can make comments and suggestions on files" (Share files in Google Drive).
  • Name the version you send. Google Docs keeps a version history, and you can give a version a name so you can find the exact wording the client saw later (Find what's changed in a file).
  • Send a PDF. Click File, then Download, and choose a file type such as PDF (Create, view, or download a file). The client gets a fixed copy, and your working Doc stays editable for the next revision.

When the client accepts

The acceptance block gives the client somewhere to sign, print their name and date it. Keep the signed copy with the estimate number. An estimate on its own is a price proposal; whether a signed one binds either side depends on its wording and on the law where you work. If you need a binding agreement, check your local rules or use a written contract.

Once the work is agreed, bill it on an invoice, for example the Google Docs invoice template. If you'd rather not retype the details, Billed lets you create and send estimates and convert an approved estimate into an invoice (estimating software).

Other estimate formats

Skip the Templates — Create Estimates Online

Create and send estimates with Billed, then convert approved estimates into invoices.

Try Billed For Free

No credit card required.

What's included in this estimate template

Layout Best for What it prices Also on the document Files
Itemized service estimate Service jobs priced by the hour, visit, room or unit Each service: quantity × rate, then subtotal, discount, sales tax if applicable, estimated total Notes on what the price assumes, valid-until date, client acceptance block Word (.docx), Excel (.xlsx), blank PDF
Project proposal estimate Work delivered in phases or milestones Each phase: days × day rate, then subtotal, sales tax if applicable, estimated total, proposed deposit Timeline, assumptions, proposed payment schedule, valid-until date, acceptance block with signer's title Word (.docx), Excel (.xlsx), blank PDF

When this isn't for you

If the work is finished and you are asking to be paid, send an invoice, not an estimate. If your price is built from costs, markup and contingency that you keep adjusting, a spreadsheet such as the Google Sheets estimate template saves you retyping the totals each time.

How To Send Estimates With Billed

Billed lets you create and send estimates, then turn an approved estimate into an invoice.

1

Sign Up Free

Create your free Billed account. No credit card required.

2

Create Your Estimate

Add your logo, your client's details and the line items, with quantities and units for each.

3

Send It, Then Invoice

Send the estimate to your client by link or email. Once they approve it, convert it into an invoice.

Frequently Asked Questions

Common questions about this estimate template.

Related Templates

Explore more templates for your business.

Excel Estimate TemplateView Template
Google Sheets Estimate TemplateView Template
Free PDF Estimate Template: Free Template & GuideView Template
Project Estimate Template: Free Template & GuideView Template
View all templates

Related Articles

Learn more about creating professional estimates for your business.

Estimating

Construction Estimating Basics for Small Contractors

Read Article
Estimating

Estimate vs Invoice Best Practices for SMBs in 2026

Read Article
Estimating

How to Estimate Project Hours Accurately in 2026

Read Article

Ready To Create Your Estimate?

Create and send estimates with Billed, then convert approved estimates into invoices.

Get Started For Free

No credit card required.