Group & Team Invoicing Software
Group invoicing means billing one client on one invoice for work done by several people or several services. In Billed, your team tracks time against the same project, and you generate one invoice from the project's time entries.
Key Takeaways
- Group invoicing means one invoice to one client for work from several team members or several services.
- Your team can track time in one place: Billed's time tracking page says: "Invite teammates, accountants and contractors to your Billed account and grant them permissions, so the whole team tracks its time in one place."
- Billed's help center says you can "charge your clients by generating the invoices within the project."
- Add packages and extras as their own lines; Billed's mobile app page says you can "Add line items, your logo, and tax". Apply a discount if you've offered one: Billed's invoice software page says: "Give a client a discount on an invoice, or create coupons."
What group invoicing is
Group invoicing means sending one client one invoice for work that several people or several services went into, instead of a separate bill from each. A design studio might have a designer, a developer and a tester on one website; a training company might bill a client for a course several of its staff attended.
The client gets one document to check and pay, and you have one invoice to follow up on. What goes on it, and at what rates, is set by your agreement with the client.
Team time on one project
Billed's time tracking page says: "Invite teammates, accountants and contractors to your Billed account and grant them permissions, so the whole team tracks its time in one place." Billed's time tracking page says: "Create an hourly rate project, set its hourly rate, and Billed tracks the charge for each task as you log it."
Billed's time tracking page says you can "Create timesheets from the time you and your team have tracked to see how the team is spending its time, and export them when a client or your accountant needs a copy."
One invoice from everyone's time
Billed's help article on timesheet invoices says: "Billed allows you to generate invoices against billable time log entries." and "So, you can charge your clients by generating the invoices within the project." It describes two invoice types: with the task-based type, "All the completed tasks will be added in the invoice as a line item", and with the time-log-based type, "you will get all the entries of billable time".
Billed's time tracking page also says: "From the project dashboard you can invoice one task or several at once."
Packages, extras and discounts
Billed's invoice software page says you can "save the products and services you sell so you can pull them into an invoice instead of retyping them." Billed's invoice software page says: "Give a client a discount on an invoice, or create coupons."
For a group booking, such as a course for several of a client's staff, describe the booking on its own line, including how many people it covers, so the client can see how the total was worked out.
Worked example: one project, three people
These are sample figures. A studio builds a website on an hourly rate project at $95.00 an hour. The designer logs 12 hours, the developer 18 hours and the tester 10 hours, all against the same project: 12 + 18 + 10 = 40 hours.
40 × $95.00 = $3,800.00. Generated from the project's time entries, the invoice brings all three people's hours together for the client. The rate and the hours are examples, not suggested figures.
Getting paid
Billed's mobile app page says: "Invoices carry a pay button when Stripe or PayPal is connected, so clients can pay by card the minute they receive it." Billed's invoice software page adds: "When a client pays by check or cash, record it as an offline payment so all your income is in one place." Billed's invoice software page says: "Set a due date on each invoice so your client knows when to pay."
Billed's help article on partial payments says: "You can let your clients pay the partial amount through this option." Billed's invoice software page says: "Invoice reports show which invoices are paid, partially paid or past due, and you can see who owes you money and send them a payment reminder." Billed's help article on payment reminders says: "You can set a schedule of payment reminders before and after the invoice's due date." It also says: "You can send up to three reminders."
Group & Team Invoicing in Billed
Team time in one place
Billed's time tracking page says: "Invite teammates, accountants and contractors to your Billed account and grant them permissions, so the whole team tracks its time in one place."
Related Features
Explore the Billed features that power group & team invoicing.
Frequently Asked Questions
Start Invoicing With Billed
Set up your account and send your first invoice with Billed.
At a glance
| You need | In Billed |
|---|---|
| Several people on one job | Team time on one project |
| One invoice for all their hours | Invoice generated within the project |
| A package or group booking | Its own line, with a discount if offered |
| Payment in parts | Partial payments or a payment schedule |
Sources for this page. Billed capabilities come only from Billed's own pages: Time tracking (team time, hourly rate projects, timesheets, invoicing from the project dashboard), Invoicing (saved products and services, discounts, due dates, offline payments, invoice reports), Mobile app (pay button), and these help articles: timesheet invoices, partial payments, payment schedules and payment reminders. Checked October 30, 2026.
When this isn't for you
This page covers billing one client for work from several people. If the way you invoice clients today already works for you, there's no need to switch.