Retainer Billing Software
Automate monthly retainer invoices, track hours against balances, and handle overages — built for ongoing client relationships.
Retainer agreements provide predictable revenue, but managing them manually is time-consuming and error-prone. Billed automates your retainer billing — from generating monthly invoices to tracking hours used against the retainer balance. When clients exceed their allotted hours, Billed calculates overage charges automatically so every minute of work is accounted for.
Why Choose Billed for Retainer Billing
Everything you need to streamline your billing workflow.
Automated Retainer Invoicing
Set a monthly retainer amount and Billed generates and sends invoices automatically on your schedule. No manual reminders needed.
Hours-Against-Retainer Tracking
Track how many hours each client uses against their retainer allocation. See remaining balances at a glance.
Automatic Overage Billing
When clients exceed their retainer hours, Billed calculates overage charges at your specified rate and adds them to the next invoice.
Retainer Balance Reports
Share retainer usage reports with clients so they can see how their hours are being spent. Prevent disputes with full transparency.
Rollover & Expiry Rules
Choose whether unused retainer hours roll over to the next month or expire. Configure rules per client to match your agreements.
Multi-Retainer Support
Manage different retainer tiers across clients — different hours, rates, and terms. Billed keeps each agreement organized separately.
Related Features
Explore the Billed features that power retainer billing.
Frequently Asked Questions
How does retainer billing work in Billed?
You set a recurring retainer amount and hourly allocation for each client. Billed sends the retainer invoice automatically each month and tracks logged hours against the allocation. If the client exceeds their hours, overage charges are added to the next invoice.
Can unused retainer hours roll over?
Yes. You can configure each retainer agreement to allow hour rollover or set them to expire at the end of each billing period — whatever matches your client contract.
Can I show clients how their retainer hours are being used?
Absolutely. Billed generates detailed retainer usage reports that you can share with clients, showing hours logged by project, team member, and date.
Automate Your Retainer Billing
Join thousands of businesses that use Billed for retainer billing. Start your free account today.
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