Billed vs Square Invoices

Square Invoices is a free invoicing feature within the Square ecosystem. It is tightly integrated with Square's POS hardware and payment processing, making it natural for retail and in-person businesses already using Square. Billed is a standalone invoicing and business management platform designed for service businesses, freelancers, and agencies that bill for work rather than products.

If you already use Square POS and need to occasionally send an invoice, Square Invoices is convenient. But for businesses that live and breathe invoicing — billing for hours, managing projects, tracking expenses — Billed is purpose-built for that workflow.

Feature Comparison: Billed vs Square Invoices

Feature	Billed	Square Invoices
Professional Invoicing	Yes	Yes
Estimates	Yes	Yes
Expense Tracking	Yes	No
Time Tracking	Yes	No
Project Management	Yes	No
Client Management	Yes	Basic
Recurring Invoices	Yes	Yes
Online Payments	Yes (Stripe & PayPal)	Square only
POS Hardware Integration	No	Yes
Financial Reporting	Yes	Basic (via Square Dashboard)
Multiple Businesses	Yes	No
Team Collaboration	Yes	No
Mobile Apps	Yes	Yes (via Square)
Invoice Templates	Yes (Full)	Limited

When to Choose Square Invoices

Square Invoices is ideal if you are already a Square merchant, sell physical products, and occasionally need to send invoices. Its POS integration and in-person payment hardware are unmatched in that context.

When to Choose Billed

Billed is the better choice for service-based businesses that primarily bill for time, projects, or milestones. With time tracking, project management, expense tracking, and multi-business support, Billed covers the entire service billing lifecycle.

Frequently Asked Questions

Is Square Invoices free?

Square Invoices is free to send, but Square charges a 2.9% + $0.30 processing fee per online payment and 3.5% + $0.15 for manually entered cards. Billed passes through only standard Stripe or PayPal rates with no additional markup.

Can Square Invoices track time or expenses?

No. Square Invoices is limited to invoice creation and payment processing. Billed includes time tracking, expense management, and project management.

Does Square lock me into their payment processor?

Yes. Square Invoices only accepts payments through Square. Billed integrates with both Stripe and PayPal, giving your clients more flexibility.

Which is better for freelancers?

Billed is significantly better for freelancers because it includes time tracking, project management, and invoicing in one platform. Square Invoices was designed for retail merchants, not service providers.

The Bottom Line

Square Invoices extends Square's POS ecosystem with basic invoicing. Billed is a complete business management tool for service providers. If you bill for hours or projects rather than products, try Billed free.