Auto Repair Estimate Template

With the free auto repair estimate templates from Billed, you can quickly create a successful estimate in just a few seconds. Download now and keep your next job running smoothly.

Get Your Free Auto Repair Estimate Template

As a professional auto repair shop owner, creating detailed and professional-looking repair estimates is vital to the success of your business. However, making these estimates can take time and effort, especially when dealing with multiple vehicle repairs.
That’s where our easy-to-use Auto Repair Estimate Template comes in. With our customizable estimate templates, you can create professional-looking and detailed estimates in just a few seconds, freeing up your time to focus on what you do best – repairing cars.

Our beautiful and editable templates are available in various friendly formats like Google Sheets, Google Docs, PDF, Word, and Excel.

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Download Free Auto Repair Estimate Template

Auto Repair Estimate Template

Everything for the accurate and ideal estimates is just a click away. Use this beautiful and customizable estimate template and get the best deals, promotions, and business opportunities.

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Motorcycle Repair Estimate Template

Do you want an estimate template that automatically estimates the estimated repair cost of motorcycles? Download and adapt this motorcycle repair estimate template to your needs.

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Invoice With Billed

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Invoice With Billed

Get started for free and start getting paid faster.

Free Auto Repair Estimate Template

Download this beautiful and editable auto repair estimate that helps you create detailed and professional-looking estimates much more easily, quickly, and accurately.

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Corporate Auto Repair Estimate Template

This corporate auto repair template would be convenient if you have got a compact job description. It has predefined categories of a standard  estimate like itemized costs, estimate number, etc.

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Invoice With Billed

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Auto Body Repair Estimate Template

This beautiful and adaptable auto body repair estimate template helps you enter your details about the services to clarify the associated costs. Download it now, and run your business more smoothly.

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Auto Multi-Point Inspection Estimate Template

This easy to use auto multi-point inspection estimate templates allow you to quickly create and issue detailed and accurate estimates to your potential clients. Download it, fill it out; then it’s ready to print or email.

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What is an estimate?

An estimate is a document in which the contractor presents the transaction details, such as the amount, quantity, process, and period, to the ordering party in advance. The ordering side examines the given estimate’s contents, decides whether to place the order and negotiates the price.

Estimate role

  • Confirmation of order/contract details

Estimates are used to confirm the details before placing an order/contract. By creating an estimate and clarifying the details of the transaction, it is possible to prevent troubles arising from misunderstandings between the ordering party and the receiving party, such as “what is different from what was expected” and “whether it is a high bill.”

  • Comparison of price and content

An estimate is also useful when comparing and considering the purchase of products and services. Comparing the price and content of estimates from multiple companies under the same conditions is called a “competitive estimate.”¬†

Therefore you should use an estimate creation tool like Billed to create an estimate. With the help of our pre-made stylish quote template, anyone can create a good-looking estimate quickly and ideally.

When to create an Estimate

An estimate is usually the first document in a transaction. In “credit transactions” where payment is deferred, an estimate is presented first; once the mutual agreement is reached, orders are placed, delivered, and inspected. After that, the transaction is completed after sending an invoice, paying the price, and issuing a receipt.

What points to pay attention to when creating an estimate

Here are four points to keep in mind when creating an estimate.

Clearly state estimate details and transaction terms

When creating an estimate, it is necessary to provide detailed descriptions to ensure customer understanding.

In particular, we recommend that you clearly describe the work and delivery dates included in the estimated amount and the content expected to develop into trouble later, such as whether or not you need a start-up or intermediate fee, without leaving an ambiguous increase.

Submit earlier than the deadline.

Submitting the estimate earlier than the deadline is a good idea to ensure the opportunity to place an order and increase the order rate.

Submitting earlier than the customer’s desired deadline will give an excellent impression to the other party.

Include the expiration date in the estimate.

Estimates generally have an expiry date.

In order to prevent trouble with customers and encourage them to sign contracts by the deadline, it is necessary to set an expiration date in advance at the stage of creating an estimate.

Consider carefully when setting a delivery date.

If you set a delivery date that is too late, you may feel uneasy because you may feel that your rivals may get ahead of you.

However, if you set an unreasonable delivery date and fail to meet the delivery date, it becomes a big problem.

When setting a delivery date, it is important to fully confirm whether the product can be delivered within that date without any problems to gain customer’s trust.

What is the difference between an estimate and a purchase order?

An estimate is an initial calculation of the expected cost for a product or service. It is typically given by a seller to a potential buyer. It is an approximation and is not legally binding.
A purchase order is an official document sent by a buyer to a seller, indicating their desire to purchase specific goods or services at mutually agreed-upon terms and prices.

Example:

When a customer brings a car to an auto repair shop for a damaged bonnet, the shop provides an estimate that includes labor, parts, and additional services. If the customer agrees, a purchase order is generated, outlining the car details, price, repairs, and terms. This legally binding document ensures clarity and allows the repair work to commence.

How to send the estimate

In general, estimates are presented before a formal contract is signed, but there are various methods for sending estimates.

It may be sent by mail or fax, but it is possible to attach the file by email.

When mailing, please write your name and address on the envelope and add “Estimate included.”

What is the expiration date of the estimate?

There is no fixed one. It depends on the product and service. If the price of the material fluctuates, shorten the expiration date. As much as possible, it is better to add the expiration date.

Estimate making rules

When making an estimate, first calculate a rough amount and present it to the other party.

After that, you will create proposals and specifications to ensure that both parties do not misunderstand and then further squeeze the estimate’s contents.

When presenting the estimate, you must accurately describe the items, quantity, unit price, etc.

What should be included in an estimate

No legal restrictions exist on the items to be written or the estimate format. The purpose of the estimate is to review the transaction terms and decide whether to place an order. Please fill in carefully so that the client, a future business partner, can understand the contents.

Title

Include a title at the top so the document’s contents can be seen on the estimate.

Destination

We will describe the address, name, store name, etc., of where the estimate will be submitted depending on the size of your company, including the department and name of the person in charge.

Issue Date

Write the date so that you can know when the estimate was issued.

The issue date of the estimate is an important item for checking the expiration date later, so please make sure everything is correct.

Sender name

Enter the name of the sender who will issue the estimate.

Ensure that the sender field’s contents conform to the addressee field’s contents.

For example, if only the company name is written in the addressee field, only the company name should be in the sender field.

If you have written the name of the person in charge in the address field, you should also write the name of the person in charge in the sender field.

Also, if you have any concern about the contents of the estimate, it is safe to write down your phone number and email address so that you can contact us immediately.

Estimate serial number

Although the serial number of the estimate is optional, it will make it easier to manage and search for documents if you write it down.

Be careful not to duplicate the sequence numbers you set.

Estimated total amount

The total amount, including tax, will be indicated as the estimated amount.

Write clearly and in a large size where everyone can see it.

Details of the estimate

I will include the details of the estimate.

The main contents to be described are the item name, unit price, quantity, and total amount.

Item name

Enter the product name or service name to be provided as the item name.

Unit price

Enter the price per item for each item.

Number

State the quantity to be provided for each item.

For services where it is difficult to describe the quantity or unit, omit it or describe it as “one set.”

The total amount for each item

As the total amount for each item, enter the amount calculated by multiplying the unit price by the number of items.

The subtotal amount and the total amount

Enter the sum of the total amount for each item as the subtotal amount.

In the total amount, enter the amount that includes the consumption tax and the subtotal amount.

Remarks column

In the remarks column, enter any supplementary information when creating an estimate.

The following items are included in the remarks column.

Example 

We will re-estimate if there are any items not listed or if there are any changes in specifications or conditions.

The expiration date of the estimate

The expiration date of the estimate can be described by combining it with the date of submission or issue date of the estimate, either by stating “within __ months after submission” or by stating a specific date such as “by year, month, and day.” Will do.

Preconditions

If the estimated amount to be presented may change, indicating the prerequisites in advance is helpful to prevent troubles.

 Contact information for estimate confirmation

To make it easier for customers to contact you, include the following:

  • The name of the branch.
  • The name of the person in charge.
  • The contact information for confirming the contents of the estimate.

Please provide a contact number that can be contacted immediately if there is an error in the content.

Period until delivery

Let’s describe the period from ordering to delivery so that the business partner can use it as a reference when considering the order.

How to make an Auto Repair Estimate?

Creating an auto repair estimate involves considering various transaction conditions to make informed decisions about accepting the order. While there is no specific format, certain essential items should be included:

  1. Download a free Auto Repair Estimate Template from a trusted source like Billed.
  2. Title the document as “Estimate.”
  3. Specify the date of the estimate’s issuance.
  4. Clearly list the products and services to be estimated and their respective quantities.
  5. Indicate the unit price for each item and calculate the total amount for the products and services being estimated.
  6. Determine the expected delivery date for the quoted products and services.
  7. Set an expiration date for the estimate, ensuring it remains valid for a reasonable duration.
  8. Include the submitter’s company name, address, phone number, and other contact details.
  9. Optionally, affix the submitter’s company seal to provide a professional touch.

You can create a comprehensive and professional auto repair estimate by following these steps and including the necessary information.

Download The Auto Repair Estimate Template For Free

Billed is software that allows you to create and manage estimates simultaneously.

Compared to creating auto repair estimates using Excel or any other software, it has the advantage of being easy to manage and modify the estimates created.

In addition, by using billed, it is possible to automate creating reports so that you can expect more efficient work.

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