Lawn Care Estimate Template for Recurring and One-Time Services

• Lawn care company and estimate details: business name, address, phone or email, the estimate number, the date, a "Valid until" date and who prepared it
• Client and property: client name, phone or email, property address, lot size, lawn area and access
• Recurring services, 2027 season: each service with its quantity, unit (visit or application), price and amount, with a subtotal
• One-time services: each job with its quantity, unit, price and amount, with a subtotal
• Materials: each product with its quantity, unit, price and amount, with a subtotal
• Totals: subtotal, full-season agreement discount, "Sales tax, if applicable" and the estimated total
• Notes: "Proposed schedule" and "Pricing"
• Acceptance: "Accepted by (client signature)", print name and date

The sample is a season for a quarter-acre lot with about 7,000 sq ft of lawn: 30 weekly visits at 45.00, five fertilizer and weed control applications at 65.00 and two shrub trimming visits at 120.00 (1,915.00 recurring), a spring cleanup, core aeration and overseeding and two fall leaf cleanups (815.00), and mulch and bed weed preventer (412.00). The subtotal is 3,142.00, the 5% full-season discount takes off 157.10, and with sales tax at 0% the estimated total is 2,984.90.

On this template, recurring work is priced per visit or application and multiplied by the number planned in the season. Write down what each visit includes. The sample's mowing line is "Mow, edge, trim and blow, weekly". Also say what it doesn't include, such as bagging clippings or removing leaves, so the client doesn't expect it every week.

Give the frequency (weekly, every other week) and the dates the season runs. The sample's "Proposed schedule" note plans weekly mowing from Apr 5 to Oct 25, 2027, 30 visits, weather permitting. The number of visits is a plan, not a promise: weather and growth change it. Say how the client pays. The sample's "Pricing" note says recurring services are charged per visit or application completed, so the estimated total assumes all 30 visits happen.

The "Proposed schedule" note tells the client when each service is planned, from spring cleanup in late March to leaf cleanup in November. Put your weather policy in the "Pricing" note too, so neither side argues about it mid-season:

• what happens to a visit you can't make because of rain (moved to the next dry day, or skipped)
• whether you skip mowing when the grass isn't growing in dry weather, and whether a skipped visit is charged
• how much notice the client gives to pause or cancel service
• whether prices can change during the season, and how you'll tell them

These are business terms you set. They aren't required by any rule cited on this page.

Applying weed control or other pesticides for clients can require a license.

• In the US, the EPA's certification rule applies to restricted use pesticides, which may be bought and applied only by a certified applicator or someone under their direct supervision. State pesticide regulatory agencies issue the certifications. EPA also notes that a state can require certification for all commercial pesticide use, not only restricted use pesticides.
• In California, the Department of Pesticide Regulation requires a license or certification for businesses that apply pesticides for hire, including maintenance gardener pest control businesses.

Check with your state's pesticide regulatory agency whether your services need a license, and whether local rules limit when or how you can apply fertilizer. The template has no license number line. If you hold a license, you can add the number under your business details in the Word or Excel file.

1. Add your business details, the estimate number, the date, the "Valid until" date and who prepared it.
2. Enter the client, the property address, the lot size, the lawn area and any access notes.
3. List recurring services with the number of visits or applications, the unit and the price; then one-time services; then materials. In the Excel file, each line amount, the three section subtotals, the subtotal, the discount, the tax and the estimated total are calculated by formulas.
4. Set the discount and tax rates in their own cells. To leave either out, set it to 0%. Don't delete the discount or tax rows, because the estimated total refers to them. In Word or on the PDF, work out the amounts and totals yourself.
5. Edit the "Proposed schedule" for this property, and the "Pricing" note to match your terms, including your weather and skipped-visit policy.
6. Have the client sign the acceptance block, and keep a copy.

The PDF is a blank form for printing and filling in by hand on site. The Word and Excel files have the same layout with the sample season filled in, so you can overwrite them and save a copy for each property. If you'd rather start from a general layout, see the estimate templates for Excel, for Word, for Google Sheets and for Google Docs.