• The options at a glance
  • Browser-based tools

There are three ways to invoice on a Mac:

  • A native Mac app that you install, such as GrandTotal or Zoho Invoice's Mac App Store app.
  • A browser-based service that you use in Safari or another browser, such as Billed, FreshBooks, QuickBooks Online or Wave.
  • A Numbers spreadsheet, for a handful of invoices.

The right choice depends less on the Mac than on where your invoice data needs to live and who else needs to reach it. A native app keeps your records on the Mac. A browser tool keeps one copy online that you can open from any computer or phone.

Billed publishes this page and makes one of the tools listed. The details below come from each vendor's own pages, checked on October 29, 2026. Plans and prices change, so check the vendor's pricing page before you buy. The tools are listed, not ranked.

The options at a glance

  • Billed: web browser on a Mac; iOS and Android apps.
  • GrandTotal: native Mac app; Web Access from a phone or tablet.
  • Zoho Invoice: Mac App Store app; also web, iOS, Android and Windows.
  • FreshBooks: cloud, on macOS; also iPhone and iPad.
  • QuickBooks Online: web browser (Safari 12 or newer on a Mac); any supported browser elsewhere.
  • Wave: web sign-in; mobile app.
  • Numbers: Apple's spreadsheet app, on the Mac.

Browser-based tools

Billed

Billed's own FAQ says "you do not need to install anything to use Billed App. It works on any device with a web browser." On a Mac, that means you use Billed in your browser. Billed's pages list apps for iOS and Android but not a separate Mac app. They also list:

Plans are on Billed's pricing page.

FreshBooks

FreshBooks' Mac page says it "is designed to work seamlessly with macOS" and that you can reach your data "from your Mac, iPhone, or iPad." It also mentions secure cloud data storage. The page names recurring invoices, online payments and late-payment reminders. It doesn't mention a separate downloadable Mac app.

QuickBooks Online

Intuit's system requirements list "Safari: version 12 or newer (Mac only)" as a supported browser, with macOS Big Sur 11.1 or newer recommended. QuickBooks Online is a full accounting product, so it's more than you need if you only send invoices.

If you were thinking of QuickBooks Desktop for Mac, note that new US customers can no longer buy it. Intuit stopped selling new subscriptions of QuickBooks Desktop Mac Plus in the US after September 30, 2024. Existing subscribers can keep renewing, and Intuit suggests QuickBooks Online instead.

Wave

Wave's pricing page says its Starter plan lets you "create unlimited estimates, invoices, bills, and bookkeeping records." Customers paying invoices online by card or bank payment is an add-on, with fees listed on that page, and a Pro plan adds more features. You sign in on the web, and there's a mobile app for invoices, expenses and receipts.

Native Mac apps

GrandTotal

GrandTotal is invoicing and quotation software built for the Mac. It requires macOS 10.15 or newer. Things to know:

  • Pricing. It is sold as monthly or yearly subscription plans. A free trial is available.
  • E-invoicing. It supports XRechnung, ZUGFeRD, Factur-X, PEPPOL BIS Billing and several other formats. That matters if your clients or your country require structured e-invoices.
  • Other devices. Its Web Access feature lets you work from a phone or tablet "while the Mac stays in the office." Your file stays on the Mac.
  • Teams. The page describes optional cloud collaboration for teams.

Zoho Invoice

Zoho Invoice has a Mac App Store app that requires macOS 13.0 or later. It is listed as free, with in-app purchases. Zoho's Zoho Invoice site lists downloads for iOS, Android, Windows and Mac, alongside the web version.

Zoho's pricing page calls Zoho Invoice "forever-free." The free plan has limits:

  • up to 2 users;
  • 500 invoices a year;
  • 3 projects;
  • 2 organizations.

Numbers, for a few invoices

Apple's Numbers guide shows how to start a spreadsheet: choose File > New, pick a template in the template chooser, then click Create. A spreadsheet is fine for a few invoices a year to the same clients. But it does none of the following:

  • assign the next invoice number;
  • send reminders;
  • take payments;
  • create the next month's invoice for you.

Each of those is a manual step. Missing or duplicated numbers are easy to create by hand. See invoice numbering best practices and Excel or an invoicing tool? for when to switch.

Check any app you install: Intel or Apple silicon

Apple's support article on Intel-based apps on Apple silicon Macs (published September 21, 2026) says Rosetta, which lets Intel-only apps run on Apple silicon, is available on Macs running macOS 27 or earlier. From macOS 28 it will be limited to "certain older, unmaintained games." An Intel-only invoicing app may stop working after that upgrade.

To check an app:

  1. Select it in Finder.
  2. Choose File > Get Info.
  3. Look at Kind. "Application (Apple silicon)" or "Application (Universal)" is fine. "Application (Intel)" is the one to worry about.

Browser-based tools aren't affected, because they run inside the browser.

Worked example: choosing for a two-person studio

Sam and Jo run a small video-editing studio (sample figures). Sam works on a Mac Studio in the office, Jo works on a MacBook Air on the road, and both use iPhones. They bill two retainer clients every month and send about eight project invoices a month. Their clients want to pay by card.

  1. Count the invoices. Two retainers × 12 months = 24 invoices, plus 8 projects × 12 months = 96 invoices. That's 120 invoices a year.
  2. Rule out Numbers. With 120 invoices a year created on two Macs, both of them would type the next invoice number by hand. Sooner or later they would issue the same number twice. That alone is a reason to use invoicing software.
  3. Decide where the data lives. GrandTotal keeps the file on one Mac and gives other devices access through Web Access while that Mac stays on. That suits a studio where the Mac Studio never leaves the office. For Jo to edit from the MacBook Air, they would need to check which GrandTotal plan includes team collaboration. A browser-based tool gives both of them the same account from any Mac or iPhone, with nothing to sync.
  4. Use recurring invoices for the repeat work. The 24 retainer invoices are identical apart from the date and number. A recurring-invoice feature creates and sends them on schedule.
  5. Check plan limits against the numbers. For example, Zoho Invoice's free plan allows 2 users and 500 invoices a year. Their 2 people and 120 invoices fit within that. Check limits like this on every shortlisted tool's pricing page.
  6. Test before committing. During a trial, they each:
    • create an invoice in Safari on their own Mac;
    • send it to themselves;
    • pay it by card;
    • open the PDF in Preview.

Their likely result is a browser-based tool with recurring invoices and card payments. If they had a single Mac that never moves, a native app like GrandTotal would be just as reasonable.

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Frequently Asked Questions

Is there a native invoicing app for Mac?

Yes. GrandTotal is invoicing software built for the Mac and requires macOS 10.15 or newer. It is sold as a subscription with a free trial. Zoho Invoice also has a Mac App Store app that requires macOS 13.0 or later. After installing any Mac app, check its Kind in Finder's Get Info window to confirm it isn't Intel-only.

Can I use Numbers for invoicing on a Mac?

For a few invoices a year, yes. You can start a spreadsheet from Numbers' template chooser. But Numbers won't number invoices for you, send reminders, take payments or repeat monthly invoices. Once you send invoices regularly, or more than one person creates them, an invoicing tool avoids duplicate numbers and missed follow-ups.

Do browser-based invoicing tools work in Safari?

Check each vendor's supported browsers. Intuit, for example, lists Safari 12 or newer on Mac for QuickBooks Online. Billed says it works on any device with a web browser. During a free trial, create, send and pay a test invoice in the browser you actually use before you commit.

Will Intel-only invoicing apps keep working on Apple silicon Macs?

Only for now. Apple says Rosetta is available on Apple silicon Macs running macOS 27 or earlier. From macOS 28 it will be limited to certain older, unmaintained games. An app whose Kind shows "Application (Intel)" may stop working after that upgrade. Browser-based tools are not affected.

Can I still buy QuickBooks Desktop for Mac?

Not as a new customer in the US. Intuit stopped selling new subscriptions of QuickBooks Desktop Mac Plus after September 30, 2024. Existing subscribers can continue to renew, and Intuit encourages new customers to consider QuickBooks Online, which runs in Safari.

Does Billed have a Mac app?

Billed's pages don't describe a separate Mac app. Billed works in a web browser on a Mac with nothing to install, and it has apps for iOS and Android. Its pages describe recurring invoices, card payments through Stripe, PayPal payments, expense tracking and time tracking. See Billed's pricing page for current plans.

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