Does the software handle both GST-inclusive and exclusive pricing?

Yes. You can set invoices to show GST separately or as an inclusive total with a 'price includes GST' statement, matching ATO requirements and your client's preference.

Can I send Peppol e-invoices?

Billed focuses on professional invoice creation and payment tracking. For Peppol network delivery required by government buyers, you may need an accredited access point alongside Billed.

How does this help with BAS preparation?

Billed tracks all issued invoices with GST amounts, payment status, and dates. Export this data for your BAS agent to reconcile GST collected against bank deposits each quarter.

When does the ATO require a full tax invoice versus a simplified one?

For taxable supplies of $1,000 or more including GST, a tax invoice must generally show your identity, ABN, issue date, buyer ABN if they quote it, clear description, GST payable, and the extent to which sales are taxable. Below that threshold, fewer fields may suffice; confirm each supply type against current ATO guidance.

How should GST-free exports appear on invoices?

Mark the supply as GST-free export with a short description tying goods or services to the overseas destination, keep evidence such as shipping documents or client contracts, and show zero GST on the line. Consistent wording helps buyers and auditors confirm the supply is not input taxed incorrectly. Reference Incoterms, airway bills, or SaaS usage regions when they clarify where the supply is consumed.

What PayID or BPAY details belong on an Australian invoice?

List the PayID type and value your bank issued, or BPAY biller code and customer reference exactly as your financial institution provides. Pair them with BSB and account details if you accept EFT. Clear references reduce mis-posted payments and speed reconciliation against each invoice number. Ask first-time payers to send a one-dollar test if they are unsure which PayID alias is active.

Cash basis versus accrual GST: how do invoice dates matter?

Cash-basis registrants generally recognize GST when payment is received, while accrual registrants recognize it when an invoice is issued or payment occurs, whichever is earlier. Date invoices consistently with your chosen method so BAS labels G1, 1A, and 1B match bank activity and avoid amended activity statements. Partial payments should allocate GST in proportion to the taxable value of each installment per ATO guidance.

Do sole traders need different invoices than companies?

The ATO cares about tax invoice content, not your entity label. Trading names are fine if your ABN and legal identity are clear. Companies still show the same GST fields; trusts and partnerships should display the entity that holds the ABN. Keep director or trustee details where contracts require them.

Invoicing Software for Australia

Issue clear tax invoices in Australian dollars while keeping records aligned with GST and ATO expectations.

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Choosing invoicing software for Australia means finding a tool that handles 10% GST calculations, supports ABN display on every invoice, and produces tax invoices that meet ATO content requirements. Your software should let you toggle GST-free and input-taxed lines, generate BAS-ready reports, and send invoices in AUD with BPAY or PayID details.

ATO rules distinguish tax invoices above and below the $1,000 threshold—know when you need the buyer's ABN on the document. Exports, health, and financial supplies each carry specific labels; getting the wording right prevents your client from rejecting the invoice and protects you in a GST review.

Peppol e-invoicing is growing for government and large B2B contracts, so interoperability matters if you deal with corporate buyers. For freelancers and small businesses, the priority is clean PDF invoices, automated reminders, and payment tracking that simplifies BAS preparation and accountant handoffs.

Australian clients commonly pay by bank transfer (BSB/account), BPAY from biller codes, PayID, or card links through Stripe or Square—state due dates in calendar days and reference any early-payment discounts clearly.

If you are registered for GST, show your ABN and use the words "tax invoice" where required; if you are not registered, do not present GST that you cannot remit. Contractors on voluntary agreements or mixed supplies should separate taxable fees from out-of-pocket reimbursements so BAS labels stay accurate.

Keep at least five years of records, tie invoice numbers to payments, and export summaries that map GST collected to each BAS label so quarterly lodgment matches your bank feed and reduces rework if the ATO asks questions.

Compliance & invoicing expectations in Australia

Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.

Tax Compliance

Must calculate 10% GST on taxable supplies and produce compliant tax invoices with ABN, GST amount, and line-item detail per ATO rules. Support GST-free and input-taxed supply labels.

Currency & Payments

Invoice in AUD with BSB/account, BPAY, and PayID details. Support online card payments through Australian-friendly gateways like Stripe or Square.

E-Invoicing Rules

Peppol e-invoicing capability is a plus for government contracts and large buyers. PDF tax invoices remain valid for most SME transactions.

Record Keeping

Store invoice history for at least five years per ATO requirements. Export data in formats compatible with Xero, MYOB, or QuickBooks for BAS reconciliation.

Practical invoicing tools for businesses billing from or into Australia.

How Billed supports Australia invoicing

ATO-compliant tax invoices

Generate invoices with ABN, GST breakdown, and proper labeling for taxable, GST-free, and input-taxed supplies. Clients and bookkeepers see a layout that meets ATO tax invoice rules without manual formatting.

How to choose invoicing software for Australia

Use this checklist when evaluating any invoicing tool for Australia-based businesses.

Local tax support

Can it handle Australia-specific tax rules (rates, exemptions, filing formats)?

Currency & language

Does it support the local currency and languages used in Australia?

Compliance ready

Does it generate invoices that meet local legal requirements for tax credits and audits?

Payment integrations

Does it connect with payment methods popular in Australia?

Scalability

Can it grow with your business — recurring billing, multi-client, team access?

Affordability

Does it offer a free tier or trial so you can evaluate before committing?

Feature	Billed	Generic tools
Australia tax lines	Configurable	Varies
Local currency	Yes	Usually
Free plan	Yes	Sometimes
Recurring invoices	Included	Paid plans
Payment tracking	Built-in	Limited

Related Resources

Frequently Asked Questions

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