Invoicing Software for Canada
A buyer's checklist for Canadian businesses: what your invoices and records have to support, where the CRA explains each point, and Billed's features in its own words.
Choosing invoicing software in Canada starts with what your invoices have to carry. On its input tax credit page (Canada, page modified October 14, 2026), the Canada Revenue Agency (CRA) says: "Suppliers have to provide specific information on the invoices, receipts, contracts, or other business papers that they use when they supply taxable property and services to a GST/HST registrant purchaser." Whichever tool you try, check that each of those details fits on your invoice. The Canada invoicing guide lists them by sale size.
Treat the tax questions as separate from the software choice. When to register and which rate applies to a supply are for the CRA's pages and a local accountant to answer.
Worked example, with sample figures in Canadian dollars: a designer registered for the GST/HST bills a client $1,500.00 for work supplied in Nova Scotia. The CRA's rate page (Canada, page modified April 1, 2025) says: "As of April 1, 2025, the HST rate has decreased to 14% in Nova Scotia." At that rate the HST is 14% of $1,500.00 = $210.00, so the client owes $1,500.00 + $210.00 = $1,710.00. Confirm the rate for your own supply with the CRA.
Invoicing rules in Canada
Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.
Invoice details your buyers rely on
For a GST/HST-registered buyer, one of the CRA's conditions for claiming input tax credits (Canada, page modified October 14, 2026) is: "You obtain sufficient documentary evidence to substantiate the ITC prior to making the claim in a GST/HST return." Check that your invoices can show every detail the CRA lists for your sale size.
Charging GST/HST from registration
The CRA's registration page (Canada, page modified June 16, 2026) says: "You have to start charging GST/HST on your taxable supplies starting on your effective date of registration." Check that you can add a tax line to invoices from that date.
Rates that differ by province
Of its rate table, the CRA (Canada, page modified April 1, 2025) says: "The following table provides the GST/HST rates by province." and "It also provides the PST for provinces that don't participate in the HST." Check that you can set the rate for each supply yourself.
Records you can produce later
The CRA (Canada, page modified August 3, 2026) says: "Generally, you must keep all required records and supporting documents for a period of six years from the end of the last tax year they relate to." On electronic records it points to: "For more information on electronic record keeping, see Information Circular IC05-1, Electronic Record Keeping, and GST/HST Memorandum 15.2, Computerized Records."
Billed features
Multiple Currencies
Billed's invoice software page says you can "Invoice customers in multiple currencies, choosing a different currency for each invoice or customer."
Frequently Asked Questions
Invoicing Software in Other Countries
Start Invoicing With Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| What to check | Where the CRA explains it |
|---|---|
| Invoice details for your sale size | Its input tax credit page |
| When to start charging GST/HST | Its registration page |
| The rate for each supply | Its GST/HST rate page |
| How long to keep records | Its record-keeping page |
When this isn't for you
If the way you invoice clients today already works for you, there's no need to switch.