Does it support iDEAL payments?

Yes. Add iDEAL payment links to your invoices so Dutch clients can pay instantly from their bank account. It's the most-used online payment method in the Netherlands.

Can I use the KOR small business exemption?

Yes. Enable KOR mode for annual turnover under €20,000 and invoices will omit BTW charges. Note that you cannot reclaim input BTW while using this exemption.

How long must I keep invoice records?

The Belastingdienst requires financial records including invoices to be kept for seven years. Real estate transaction records must be retained for ten years.

When must I use reverse charge (BTW verlegd) on an EU invoice?

Use reverse charge when you supply goods or services to another EU VAT-registered business and the place-of-supply rules shift VAT to the buyer. The invoice must show the customer’s VAT ID, a clear statement that BTW is reverse-charged, and your own BTW number. Keep contracts or transport documents that prove the transaction qualifies. If you are unsure, confirm with your accountant before issuing—wrong treatment can block the buyer’s deduction and trigger corrections.

Can I send Dutch clients invoices in English?

Yes, many Dutch companies accept English invoices, especially in tech and international trade. Legally required data—amounts, rates, your KVK and BTW numbers, factuurnummer, and reverse-charge wording—must still be correct. Pair English line descriptions with standard Dutch BTW labels or a short bilingual note so AP teams recognize tax treatment instantly. When in doubt, mirror the buyer’s purchase order language and VAT instructions.

What bank details should I put on invoices for SEPA payments?

Include your IBAN in standard format, the account holder name exactly as registered at the bank, and your BIC only if payers outside SEPA need it. Add a clear payment reference tied to the factuurnummer so reconciliation is automatic. For foreign clients paying in EUR, SEPA still works if their bank supports it; otherwise state any currency or fee expectations upfront to avoid short payments.

How does KOR interact with selling to other EU countries?

KOR exempts small domestic turnover from charging BTW, but cross-border B2C sales can still trigger OSS or foreign VAT rules above distance-selling thresholds. Intra-EU B2B may need a valid VAT registration and reverse charge rather than KOR assumptions. If you grow past €20,000 or expand abroad, review registration needs immediately—software that can switch from KOR to normal BTW without breaking numbering helps you scale cleanly.

Do I need Peppol for private-sector B2B in the Netherlands?

Peppol is not universally mandatory for private B2B yet, but large buyers and government entities often require it. PDF with correct BTW data remains common for SMEs. EU VAT in the Digital Age (ViDA) will broaden digital invoicing rules over time, so choosing tools that can add structured formats alongside PDF reduces future migration pain. Confirm each customer’s onboarding rules before the first invoice.

Invoicing Software for the Netherlands

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Dutch invoicing software must handle BTW (VAT) at 21% standard and 9% reduced rates, display your BTW-identificatienummer, and comply with Belastingdienst requirements. For intra-EU B2B transactions, apply reverse charge (BTW verlegd): show the customer’s EU VAT number, state that VAT shifts to the customer, and keep evidence the supply qualifies—errors here are a common audit trigger.

Domestic B2B buyers expect a clear factuurnummer sequence, issue date, your KVK and BTW numbers, and line-level taxable amounts with BTW per rate. Exports outside the EU are normally zero-rated; your invoice should describe the goods or services, the destination, and why 0% BTW applies so both parties can defend the treatment.

Collections move faster when invoices include iDEAL payment links and full IBAN details for SEPA credit transfer. Tikkie and similar request-to-pay flows help for smaller amounts or informal clients. Quarterly BTW returns need reliable totals of VAT charged, VAT deductible on purchases, and any intra-EU supplies—exportable summaries save accountant time.

Public-sector contracts often require Peppol e-invoicing; most private trade still accepts PDF, but EU digital VAT reforms are expanding structured invoicing expectations. Retain invoices seven years (ten for real estate), align invoice dates with delivery or performance where possible, and use separate templates for domestic, EU reverse charge, and non-EU sales to reduce manual mistakes.

Label proforma or prepayment documents clearly so only definitive facturen drive BTW deductions for buyers. Self-billing needs a written agreement and distinct numbering so buyer-issued invoices are not duplicated in your records. When clients pay late, your BTW timing still follows supply rules—export clear period statements alongside each factuur to prevent disputes during BTW audits.

Compliance & invoicing expectations in Netherlands

Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.

Tax Compliance

Calculate BTW at 21% or 9% per line item. Display BTW-identificatienummer and KVK number. Support reverse charge (BTW verlegd) for intra-EU B2B and KOR exemption for small businesses.

Currency & Payments

Invoice in EUR with IBAN for SEPA payments. Support iDEAL payment links — the most popular payment method in the Netherlands — and Tikkie for smaller amounts.

E-Invoicing Rules

Peppol e-invoicing is standard for public sector. No broad private B2B mandate yet, but EU ViDA will expand requirements. PDF invoices are currently valid for most B2B transactions.

Record Keeping

Retain invoices for seven years per Belastingdienst requirements (ten years for real estate). Export quarterly BTW return summaries.

Practical invoicing tools for businesses billing from or into Netherlands.

How Billed supports Netherlands invoicing

BTW-compliant invoices

Generate invoices with BTW-identificatienummer, KVK number, sequential factuurnummer, and per-rate BTW breakdown. All Belastingdienst-required fields are included automatically.

How to choose invoicing software for Netherlands

Use this checklist when evaluating any invoicing tool for Netherlands-based businesses.

Local tax support

Can it handle Netherlands-specific tax rules (rates, exemptions, filing formats)?

Currency & language

Does it support the local currency and languages used in Netherlands?

Compliance ready

Does it generate invoices that meet local legal requirements for tax credits and audits?

Payment integrations

Does it connect with payment methods popular in Netherlands?

Scalability

Can it grow with your business — recurring billing, multi-client, team access?

Affordability

Does it offer a free tier or trial so you can evaluate before committing?

Feature	Billed	Generic tools
Netherlands tax lines	Configurable	Varies
Local currency	Yes	Usually
Free plan	Yes	Sometimes
Recurring invoices	Included	Paid plans
Payment tracking	Built-in	Limited

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