Invoicing Software for New Zealand
A buyer's checklist for New Zealand businesses: what IRD asks of the records you give customers, then the Billed features for quoting, invoicing and follow-up.
Before you compare invoicing tools in New Zealand, check what Inland Revenue (IRD) asks of the records you give customers. IRD's "Taxable supply information for GST" page (New Zealand, last updated November 27, 2024) says: "New laws, which took effect on 1 April 2023, replaced the requirement to use tax invoices with a more general requirement to provide and keep certain records known as taxable supply information." Test each tool against that. The New Zealand invoicing guide sets out what the information has to show.
Worked example (sample figures in New Zealand dollars, not suggested prices): a GST-registered photographer invoices a business client NZD 1,400.00 for a shoot, a taxable supply. IRD's "Charging GST" page (New Zealand, last updated April 1, 2026) says: "If you're registered for GST, you'll need to charge GST at 15% on most taxable supplies you make." So GST is 1,400.00 × 15% = NZD 210.00 and the total is NZD 1,610.00. Whether a supply is taxable is for you and your accountant to confirm.
If you quote first, you don't have to retype the approved quote. Billed's invoice software page says you can "convert an approved estimate into an invoice."
Invoicing rules in New Zealand
Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.
Information buyers can ask for
IRD's "How taxable supply information for GST works" page (New Zealand, last updated March 31, 2026) says: "Taxable supply information must be provided to GST registered buyers within 28 days of a request (or by an alternative date agreed to by the parties) for supplies over $200."
Records you keep
The same IRD page says: "You must keep taxable supply information for any goods and services you buy or sell."
What it has to show
It also says: "The taxable supply information you need to provide or keep depends on the value and the type of supply." The New Zealand invoicing guide quotes IRD's details for each value band.
Electronic exchange
IRD's "Taxable supply information for GST" page (New Zealand, last updated November 27, 2024) says: "The change also means you can provide taxable supply information using an automated direct exchange through your software, such as eInvoicing."
Billed features
Get Estimate Approval
Billed's features page says "your clients can approve or reject your estimates online."
Frequently Asked Questions
Invoicing Software in Other Countries
Start Invoicing With Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| Check | Where it comes from |
|---|---|
| Taxable supply information in place of tax invoices | IRD, last updated November 27, 2024 |
| Providing it when a buyer asks | IRD, last updated March 31, 2026 |
| Keeping the records | The same IRD page |
| The GST rate for your supplies | IRD "Charging GST", last updated April 1, 2026 |
When this isn't for you
If the way you invoice New Zealand clients today already works for you, there's no need to switch.