What should a Dutch business check in invoicing software?

Whether you can fill in every detail the Tax Administration (Netherlands, checked October 31, 2026) lists, show each VAT tariff with its own VAT amount, and note a special VAT regulation when one applies. The Netherlands invoicing guide explains the rules behind each point.

Which VAT tariffs does the Netherlands use?

The Tax Administration's "VAT tariffs" page (Netherlands, checked October 31, 2026) says "There are 3 VAT tariffs in the Netherlands:", and that "The 9% tariff is also called the low tariff." and "The 21% tariff is also called the high or general tariff." Ask the Belastingdienst or a local accountant which tariff fits what you sell.

Do I always charge VAT on a Dutch invoice?

No. The "Calculating VAT" page (Netherlands, checked October 31, 2026) says "If you supply goods or services in the Netherlands then you will not always be required to charge VAT." It adds: "This must be shown clearly on the invoice."

Can Billed send invoices on a schedule?

Billed's features page says: "Save time by sending invoices on a regular schedule so you don’t have to create invoices again and again."

Can I see partly paid invoices in Billed?

Billed's features page says: "See partially paid invoices and send payment reminders to your customers."

Invoicing Software for the Netherlands

What to look for in an invoicing tool when you sell in the Netherlands, based on the Dutch Tax Administration's English pages, and what Billed's pages say it does.

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The Dutch Tax Administration (Belastingdienst) sets out what an invoice has to contain. Its English "Invoice requirements" page (Netherlands, checked October 31, 2026) says "This invoice must satisfy a number of requirements." Among them are "the invoice number", "the invoice date" and "the date on which the goods or services were supplied", and, "for every VAT tariff or exemption", "the VAT tariff that has been applied" and "the amount of VAT in euros". Try any tool against that list before you commit.

Special treatment has to be visible. The same page says "Furthermore it must be apparent from the invoice whether a special VAT regulation applies." Whether one applies to your sales is a question for the Belastingdienst or a local accountant, and the Netherlands invoicing guide goes into the rules.

Worked example in euros, with sample figures: a consultant bills a Dutch business client 12 hours at €85.00, so €1,020.00, plus €60.00 of travel costs. The Tax Administration's "Calculating VAT" page (Netherlands, checked October 31, 2026) says "The total amount includes delivery costs, travel costs, telephone charges, packaging costs (except for deposits) and suchlike.", so the VAT base here is €1,080.00. Where no other tariff or exemption applies, its "VAT tariffs" page says "Then you must charge 21% VAT." At 21% the VAT is €226.80 and the invoice total is €1,306.80.

Invoicing rules in Netherlands

Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.

The basic invoice details

The Tax Administration (Netherlands, checked October 31, 2026) lists "the invoice number", "the invoice date" and "the date on which the goods or services were supplied". Make sure a tool lets you fill in all three on every invoice.

VAT shown per tariff

The same page (Netherlands, checked October 31, 2026) says "Invoices must also include the following data for every VAT tariff or exemption:", including "the VAT tariff that has been applied" and "the amount of VAT in euros". Make sure you can show each rate and its VAT amount separately.

Special regulations made clear

The Tax Administration (Netherlands, checked October 31, 2026): "Furthermore it must be apparent from the invoice whether a special VAT regulation applies." Make sure you can add a note to the invoice when one does.

Three tariffs

Its "VAT tariffs" page (Netherlands, checked October 31, 2026) says "There are 3 VAT tariffs in the Netherlands:" and "The 21% tariff is also called the high or general tariff." Make sure you can choose the tariff on each line yourself.

Billed features

Customisable Invoices

Billed's features page says: "Choose invoice template, add your logo and business info and customize invoices according to your needs."

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Quick answer:To compare invoicing software for the Netherlands, test it against the Tax Administration's invoice requirements (Netherlands, checked October 31, 2026): the basic details, then "the VAT tariff that has been applied" and "the amount of VAT in euros" for each tariff, plus a note when a special VAT regulation applies. Billed's features page says you can "Set due dates for payment on your invoices so your clients know when they have to pay you."

At a glance

What to check	Tax Administration page (Netherlands, checked October 31, 2026)
Invoice number, invoice date and supply date	Invoice requirements
Each VAT tariff and its VAT amount	Invoice requirements
Special VAT regulations	Invoice requirements
Which tariff applies	VAT tariffs

When this isn't for you

If the way you invoice clients today already works for you, there's no need to switch.