Does it support SII reporting?

Billed tracks invoice data for SII-ready export. For direct SII API transmission to AEAT, verify integration capability or use a certified SII connector alongside Billed.

How does it handle Canary Islands invoicing?

Switch to IGIC (7%) for Canary Islands clients instead of IVA. The software identifies the correct tax territory based on the buyer's location and applies the appropriate regime.

When does B2B e-invoicing become mandatory?

The Ley Crea y Crece mandates structured e-invoicing for all B2B transactions in Spain on a phased timeline. Large companies first, then SMEs. Check AEAT for current dates.

What is VeriFactu and how does it affect my invoices?

VeriFactu is Spain’s invoicing software integrity framework: certified or compliant programs must prevent undetectable deletion or alteration of issued invoices and support traceable records for AEAT. Practically, you need stable sequential numbering, reliable timestamps, and an audit trail for corrections. Non-compliant tools risk penalties and blocked deductions. Ask your software vendor or asesoría whether your stack is VeriFactu-ready and how rectificativas are logged.

How do the 60-day B2B payment rules show up on invoices?

Spanish late-payment law caps many commercial B2B terms at 60 days unless a narrower sector rule applies or both parties agree otherwise within legal limits. Your factura should state due date, any late-interest clause allowed by contract, and bank details for transferencia. Clear due dates reduce disputes and support cobro if a buyer stretches payment. Autónomos billing large corporates should verify purchaser-specific payment policies against the legal maximum.

How do I issue a factura rectificativa correctly?

When you cancel, reduce, or restate taxable amounts, issue a rectificativa referencing the original factura number and date, explain the reason, and restate IVA impacts. SII filers must report corrections in the same disciplined timeline as originals. Keep buyer acknowledgement when possible. Software should link rectificativas to source documents so modelo 303 and client accounts stay aligned and auditors see a clear chain.

What breaks CFDI-style data if I only issue PDFs to Spanish clients?

PDFs are not a substitute where law or a buyer mandates structured e-invoice data—missing XML or portal submission can delay payment or compliance. For domestic B2B, align with your customer’s onboarding: Facturae, portal, or EDI. Ensure NIF/CIF, fiscal name, and postal code match AEAT census data because mismatches cause rejections. Treat PDF as the human-readable layer atop consistent structured data, not the only record.

When should mainland IVA switch to IGIC or IPSI on an invoice?

Invoice IGIC when the customer is in the Canary Islands and the supply is taxed there; use IPSI regimes for Ceuta and Melilla when rules so require. Mainland 21/10/4% IVA must not be copied blindly for territorial clients—AP teams and AEAT both expect the correct impuesto label and rate. Capture the buyer’s island or enclave address and tax ID, and have templates per territory to avoid manual edits each month.

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Spanish invoicing software must generate facturas compliant with Agencia Tributaria (AEAT) rules: NIF/CIF for both parties, sequential numeración correlativa without unjustified gaps, and IVA breakdown at 21%, 10%, or 4% with clear tax bases per rate. Large businesses (turnover above €6 million) fall under SII (Suministro Inmediato de Información): invoice registers and certain books must reach AEAT quickly—your stack should capture issuance dates, rectifications, and counterparty IDs consistently.

Ley Crea y Crece is phasing in mandatory B2B e-invoicing (Facturae-style structured invoices). Even before full enforcement, many enterprises request XML or portal upload alongside PDF. Pair compliant PDFs with data you can export to your ERP, tax adviser, or certified provider so you are not retyping IVA lines at quarter-end.

B2B cobros still lean on transferencia bancaria with IBAN on the factura; Bizum appears more in retail and light B2B. Ley 3/2004 caps many B2B payment terms at 60 days—reflect due dates and penalties your contrato allows. Canary Islands clients need IGIC (typically 7%) instead of mainland IVA; Ceuta and Melilla use IPSI. Wrong territory tax is a frequent rejection reason in AP and modelo 303 prep.

Anti-fraud software obligations (VeriFactu for many issuers) increase the importance of immutable sequencing, integrity trails, and audit-ready histories. Keep four-year retention minimums in mind, longer where prescription extends, and document credit notes (facturas rectificativas) whenever you change tax bases or rates.

Autónomos should reconcile modelo 303 IVA with retenciones on professional services only when legally due, keeping vendor facturas to support IVA soportado. Exporters must align exempt or zero-rated treatment with transport or customs proof and invoice dates so AEAT challenges are easy to answer.

Compliance & invoicing expectations in Spain

Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.

Tax Compliance

Calculate IVA at 21%, 10%, or 4% per line. Support SII real-time reporting for large businesses. Handle IGIC (7%) for Canary Islands and IPSI for Ceuta/Melilla. Display NIF/CIF for both parties.

Currency & Payments

Invoice in EUR with IBAN for SEPA transfers. Support Bizum for mobile payments. Enforce 60-day maximum payment terms per Ley 3/2004.

E-Invoicing Rules

SII real-time reporting is mandatory for large businesses. Ley Crea y Crece mandates structured B2B e-invoicing (Facturae) on a phased timeline for all businesses.

Record Keeping

Retain invoices for at least four years per the general tax statute of limitations. SII-reported invoices have additional data retention requirements at AEAT.

Practical invoicing tools for businesses billing from or into Spain.

How Billed supports Spain invoicing

AEAT-compliant facturas

Generate invoices with NIF/CIF, sequential numeración correlativa, and per-rate IVA breakdown at 21%, 10%, or 4%. All mandatory AEAT fields are included automatically.

How to choose invoicing software for Spain

Use this checklist when evaluating any invoicing tool for Spain-based businesses.

Local tax support

Can it handle Spain-specific tax rules (rates, exemptions, filing formats)?

Currency & language

Does it support the local currency and languages used in Spain?

Compliance ready

Does it generate invoices that meet local legal requirements for tax credits and audits?

Payment integrations

Does it connect with payment methods popular in Spain?

Scalability

Can it grow with your business — recurring billing, multi-client, team access?

Affordability

Does it offer a free tier or trial so you can evaluate before committing?

Feature	Billed	Generic tools
Spain tax lines	Configurable	Varies
Local currency	Yes	Usually
Free plan	Yes	Sometimes
Recurring invoices	Included	Paid plans
Payment tracking	Built-in	Limited

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Frequently Asked Questions

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