Invoicing Software for Sweden
Questions to settle before you commit to an invoicing tool in Sweden: when you have to issue an invoice, which details Skatteverket lists for a full one, which moms rate applies, and how Billed describes its features.
Check first when your business has to issue an invoice at all. Skatteverket (Sweden, checked October 31, 2026) says: "Huvudregeln är att säljaren ska utfärda en faktura vid försäljning av varor eller tjänster om köparen inte är en privatperson, till exempel ett annat företag eller en förening." (our translation: the basic rule is that a business selling goods or services invoices every buyer that is not a private individual, a firm or an association for instance.) It adds: "Skyldigheten att utfärda en faktura gäller oavsett priset på varorna eller tjänsterna." (our translation: the price makes no difference to that duty.)
Next, list the details a full invoice must carry and test each tool against them; Skatteverket's list includes "Ett unikt löpnummer för varje faktura baserat på en eller flera serier." (our translation: its own running number for every invoice, drawn from one series or several) and "Säljarens momsregistreringsnummer." (our translation: the VAT number of the seller). The Sweden invoicing guide covers the rest of the list.
Worked example, sample figures in Swedish kronor (SEK), worked out by hand: a consultant bills a company SEK 18,000.00 for consulting at the main rate. At the "25 procent" in Skatteverket's rates quote below (our translation: 25 percent), moms is SEK 18,000.00 × 25% = SEK 4,500.00, so the invoice total is SEK 22,500.00. Confirm the rate for each thing you sell before invoicing.
Invoicing rules in Sweden
Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.
When you must issue an invoice
Skatteverket (Sweden, checked October 31, 2026): "Huvudregeln är att säljaren ska utfärda en faktura vid försäljning av varor eller tjänster om köparen inte är en privatperson, till exempel ett annat företag eller en förening." (our translation: as a rule, anyone selling goods or services must invoice a buyer that isn't a private person, say a company or an association.)
The details on a full invoice
Skatteverket's list (checked October 31, 2026) includes "Datum för utfärdandet av fakturan." (our translation: the invoice's issue date), "Säljarens momsregistreringsnummer." (our translation: the VAT number of the seller) and "Det momsbelopp som ska betalas." (our translation: the amount of moms to pay).
Which moms rate applies
Skatteverket (Sweden, checked October 31, 2026): "Det är 25 procent moms på nästan alla varor och tjänster, men i vissa fall är det 12 procent eller 6 procent som gäller." (our translation: 25 percent applies to nearly all goods and services; sometimes the rate is 12 or 6 percent instead.)
Moms in kronor on a foreign-currency invoice
Skatteverket (Sweden, checked October 31, 2026): "När du fakturerar försäljningen och momsen i en annan valuta, måste du ange momsen i svenska kronor också." (our translation: if the sale and its moms are invoiced in a foreign currency, the moms has to appear in Swedish kronor as well.) It adds: "Detta gäller bara i de fall du ska betala momsen på försäljningen i Sverige och ditt företag har sin redovisning i svenska kronor." (our translation: that holds only where the moms on the sale is payable in Sweden and your books are kept in kronor.) Whichever tool you use, check that a foreign-currency invoice shows the kronor figure before it goes out.
Paper and electronic invoices
Skatteverket (Sweden, checked October 31, 2026): "Kraven på vilka uppgifter en faktura ska innehålla är samma oavsett om säljaren utfärdar fakturan elektroniskt eller på papper." (our translation: an electronic invoice and a paper one must carry exactly the same details.)
Billed features
Multiple Currencies
Billed's invoice software page: "Invoice customers in multiple currencies, choosing a different currency for each invoice or customer."
Frequently Asked Questions
Invoicing Software in Other Countries
Start Invoicing With Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| What to check | Where Skatteverket explains it (Sweden) |
|---|---|
| When an invoice is required | Its page on the VAT Act's invoicing rules |
| The details on a full invoice | The same page |
| Which moms rate applies | Its page on moms rates and exemptions |
| Sales to private persons | The invoicing-rules page |
When this isn't for you
If the way you invoice clients in Sweden today already works for you, there's no need to switch.