Invoicing Software for the United Kingdom
The checks to make before you pick invoicing software for a UK business, the official source behind each one, and what Billed's own pages say it does.
Choosing invoicing software for a UK business starts with the rules your invoices follow: what HMRC expects a VAT invoice to show, whether you're over the VAT registration threshold, and how Making Tax Digital affects your records. The checks below quote GOV.UK for each one; the How to Invoice in the UK guide covers the rules in full.
Worked example, with sample figures in pounds sterling, worked out by hand at the rate GOV.UK quotes: a VAT-registered consultant invoices £1,500.00 of consulting work that is subject to the standard rate. At 20%, the VAT is £300.00, so the client pays £1,500.00 + £300.00 = £1,800.00.
On the Billed side, its invoice software page says: "Choose an invoice template, add your logo and business details, and save the products and services you sell so you can pull them into an invoice instead of retyping them." It also says you can "Invoice customers in multiple currencies, choosing a different currency for each invoice or customer."
Invoicing rules in United Kingdom
Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.
VAT details on the invoice
GOV.UK's page on charging and recording VAT (UK, checked October 31, 2026) says "invoices must include your VAT number and display the VAT separately".
The VAT registration threshold
One trigger GOV.UK (UK, checked October 31, 2026) gives for registering is when "your total taxable turnover for the last 12 months goes over £90,000 (the VAT threshold)"; another is when "you expect your taxable turnover to go over £90,000 in the next 30 days". It adds: "You can choose to register for VAT if your turnover is less than £90,000 (‘voluntary registration’)."
VAT rates
GOV.UK (UK, checked October 31, 2026) says: "You usually charge standard rate of VAT (currently 20%) on most goods and services." Check HMRC's rate list for what you sell.
Making Tax Digital
GOV.UK (UK, checked October 31, 2026) says: "All VAT-registered businesses should now be signed up for Making Tax Digital for VAT." Check HMRC's guidance on the records and software it expects.
Billed features
Customisable Invoices
Billed's invoice software page says: "Choose an invoice template, add your logo and business details, and save the products and services you sell so you can pull them into an invoice instead of retyping them."
Frequently Asked Questions
Invoicing Software in Other Countries
Start Invoicing With Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| What to check | Where the rule comes from |
|---|---|
| VAT details on the invoice | GOV.UK: Charge, reclaim and record VAT |
| Whether you must register | GOV.UK: Register for VAT |
| Which rate to charge | GOV.UK: VAT rates |
| Digital records | GOV.UK: Making Tax Digital for VAT |
When this isn't for you
If the way you invoice UK clients today already works for you, there's no need to switch.