Billed vs vCita
Quick Summary
Billed publishes this page. It compares Billed and vcita using only each product's own pages, opened on October 30, 2026, and doesn't rank them. vcita's help center describes invoices and estimates, automated billing, online payments through Stripe, Square or PayPal, scheduling and a client portal. Both send invoices and estimates from templates, send recurring invoices and reminders, take card and PayPal payments, record offline payments, issue refunds and import clients. For prices, see each product's pricing page.
Feature Comparison
| Feature | Billed | vCita |
|---|---|---|
| Templates Invoicing | ||
| Estimates Invoicing | ||
| Recurring Invoicing | ||
| Reminders Invoicing | ||
| Cards Payments | Stripe, Square | |
| PayPal Payments | ||
| Offline Payments | ||
| Refunds Payments | ||
| Client import Clients | ||
| Mobile app Clients |
Comparison based on publicly available information.
Which Should You Choose?
Choose vCita
vcita fits a business that wants invoices and estimates from templates, automated billing, payment reminders, card and PayPal payments, manual payments, refunds and client imports, as vcita's help center describes. Its automated billing article describes an option to "Automatically create and send invoices", and its payments setup article lists Stripe, Square and "PayPal Wallet" as processors.
Choose Billed
Billed fits a business that bills on a schedule and records payments made outside online checkout, as Billed's invoice software page describes: "Choose the billing frequency (daily, weekly, monthly or yearly)" and "When a client pays by check or cash, record it as an offline payment".
It also fits if you're moving an existing client list: Billed's client management page says "Billed supports client imports". Check Billed's pricing page for current plans.
Detailed Feature Analysis
Invoices and estimates
vcita's invoices and estimates article says "Customize the look and feel of your invoices and estimates to match your style and brand." It adds that when creating an estimate, "you can request a deposit so your client pays part of the total upfront".
Billed's invoice software page says "Choose an invoice template, add your logo and business details". Billed's features page says "Yes your clients can approve or reject your estimates online.", and the invoice software page says you can "convert an approved estimate into an invoice".
Recurring billing and reminders
vcita's automated billing article says "Send invoices or payment links on a schedule and keep clients up to date." Its options include "Automatically create draft invoices" and "Automatically create and send invoices". Its payment reminders guide describes a "Send Reminder" button on each invoice and says "You can only send payment reminders to clients who have an invoice issued to them."
For recurring invoices, Billed's invoice software page says "Choose the billing frequency (daily, weekly, monthly or yearly)". For reminders, it says "Payment reminders can be customized."
Getting paid
vcita's online payments setup article lists Stripe, Square and "PayPal Wallet" as processors, and describes a setting to "Enable partial payments for invoices". Its help center also has articles titled "Manage Manual Payments in vcita" and "How to Refund Client Payments in vcita".
Billed's features page says "Accept credit card payments on your invoices with Billed App." Its invoice software page says "Connect PayPal to add a PayPal option as well." and "When a client pays by check or cash, record it as an offline payment". It also says "Refund your customers from within Billed and keep track of refunds."
Clients and mobile
vcita's clients section includes "Import Clients to vcita via CSV or Excel", and its mobile app section includes "vcita App Features Breakdown". Billed's client management page says "Billed supports client imports", and Billed's mobile app page says "Billed for iOS and Android syncs with the web dashboard in real time".
Scheduling and client portal (vcita)
vcita's help center describes its scheduling section as "Calendar, services, online booking & more!" and includes "The Complete Guide to the vcita Client Portal".
In-Depth Comparison Guide
About this comparison
Billed publishes this page, so read it with that in mind. It doesn't rank or score either product, and neither product was tested for it. Every vcita statement comes from vcita's own website and every Billed statement from Billed's own product pages, all opened on October 30, 2026. Prices and features change, so check each product's current pages before you decide. vcita's main website blocked automated access when this page was written, so vcita statements come from vcita's own help center at support.vcita.com.
Plans
This page doesn't list vcita's prices. Check vcita's website for its current plans. For Billed's current plans, see Billed's pricing page.
Who each product describes itself for
vcita's help center has sections on clients, payments and scheduling, plus campaigns, lead capture, integrations and its mobile app. Billed's invoice software page is titled "Invoice Software for Small Businesses".
Sources
- vcita help center: home, payments, online payments setup, invoices and estimates, automated billing, payment reminders, scheduling guide, clients and mobile app, opened October 30, 2026.
- Billed: invoice software, features, accept payments, mobile app, client management and pricing, opened October 30, 2026.
Switching from vCita?
Keep copies of your vcita invoices and client records before you switch. Billed's client management page says "Billed supports client imports", so you can bring your client list across. Set up any recurring invoices again in Billed, and connect Stripe or PayPal before you send your first invoice.
Frequently Asked Questions
The Bottom Line
Both products' pages describe invoices and estimates from templates, recurring invoices, payment reminders, card and PayPal payments, offline payments, refunds and client imports. vcita's help center also covers scheduling, online booking and a client portal. Compare the details above with your own work, and check each product's current pricing before you decide.
Ready to Try Billed?
Set up your account and send your first invoice with Billed.
When this isn't for you
If you already use vcita and it covers what you need, there's no need to switch.