Free tool
Free Contractor Invoice Generator
Break invoices down by trade, track change orders, and bill progress payments that match your contract schedule.
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Invoice preview
Contractor Services
#044901
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Open full generatorInvoicing for your contractor business
General contractors invoice for project management, subcontractor coordination, material procurement, and direct labor across residential and commercial construction jobs. Clients need costs broken down by trade, materials, and phase to track project spend against the original bid.
List each work item with labor, material, and subcontractor costs tied to the job address and phase. Reference the contract and approved change orders so the invoice reconciles cleanly against the project budget.
Why Billed fits contractor billing
- Break down costs by trade so clients track spending by construction phase.
- Document material quantities, suppliers, and costs for project records and cost-to-complete tracking.
- Reference the original contract and approved change orders on every invoice for clean budget reconciliation.
- Invoice progress payments tied to completion milestones like foundation, framing, and rough-in inspections.
- Separate permit fees, inspection costs, and subcontractor charges from your direct labor and markup.
How the contractor invoice generator works
Three steps from blank page to a polished invoice your clients can pay with confidence.
- 1
Enter License & Job Info
Enter your contracting business name, license number, and payment methods. Save project profiles with job addresses and contract references.
- 2
Break Down Trades & Change Orders
Add line items for each trade labor and materials, subcontractor invoices, and change-order work. Reference the project phase and job address.
- 3
Submit the Draw Request
Export a PDF the client can match to the project budget and draw schedule. Milestone-based billing keeps payment flowing on time.
Features that match real contractor workflows
Trade-level cost breakdowns
List labor and materials by trade for detailed project cost tracking.
Progress billing
Invoice at construction milestones tied to inspections and completion percentages.
Change-order tracking
Add approved change orders as separate sections with scope descriptions and client sign-off references.
Subcontractor pass-through
List subcontractor charges with trade descriptions so clients see the full cost structure.
Permit and inspection fees
Itemize permit costs and inspection fees as transparent pass-through charges.
License and insurance display
Show your contractor license and insurance details for compliance and client confidence.
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Contractor invoicing: common questions
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At a glance
| Feature | What it does |
|---|---|
| Trade-level cost breakdowns | List labor and materials by trade for detailed project cost tracking. |
| Progress billing | Invoice at construction milestones tied to inspections and completion percentages. |
| Change-order tracking | Add approved change orders as separate sections with scope descriptions and client sign-off references. |
| Subcontractor pass-through | List subcontractor charges with trade descriptions so clients see the full cost structure. |
| Permit and inspection fees | Itemize permit costs and inspection fees as transparent pass-through charges. |
| License and insurance display | Show your contractor license and insurance details for compliance and client confidence. |
How this generator was tuned. The default fields and line-item structure here reflect how Contractor actually bill — based on reviewing real invoices and the fields clients approve fastest. A generic invoice template would include half of what's needed and twice what isn't. For each comparison or claim, we cross-referenced at least one primary source (the vendor's pricing page, an official government dataset, or a published industry report) and noted where the source disagrees with widely-cited secondary numbers. Where source figures change frequently (tax rates, vendor pricing tiers, regulatory thresholds), we flag the data point so it can be re-verified at the start of each filing or fiscal period.
When this isn't for you
This generator is built for solo Contractor and small teams who send invoices directly to clients. If you bill through a third-party platform (Upwork, Fiverr, Toptal, a staffing agency, or insurance), their invoicing system is required — a custom invoice will not be paid. Operationally, the structure here breaks down once you cross the threshold of having a dedicated finance/billing team, multi-entity consolidation needs, or a regulated payer environment that mandates specific claim or billing formats. In those cases, treat this as background context and follow your platform's or payer's required workflow rather than a generic best-practice template. For teams under 20 people doing direct-to-client billing, this remains the right starting point — the rubric breaks at the enterprise/ERP boundary, not at small-team scale.