Invoicing Software for Healthcare Providers & Clinics

In the US, the Bureau of Labor Statistics' Occupational Outlook Handbook (page last modified August 27, 2026) says "Overall employment in healthcare occupations is projected to grow much faster than the average for all occupations from 2025 to 2035."

When a client pays a practice directly, the practice sends them an invoice. The Centers for Medicare & Medicaid Services (CMS, page last modified 10/05/2026) says: "Usually, if you aren’t using health insurance to pay for your care, your health care provider must give you a good faith estimate of expected charges if you request one or schedule services at least 3 business days in advance." What applies to your practice depends on your services and where you work, so ask a lawyer or your professional body.

Billed's invoice software page says "Billed keeps invoicing, estimates, expenses, time tracking and reports in one account." Billed's help center says, of estimates: "Your client can approve it to proceed further. Later, you can also convert the estimate into an invoice."

On each invoice, Billed's invoice software page says "Set a due date on each invoice so your client knows when to pay." and "Give a client a discount on an invoice, or create coupons." Billed's client management page says "Each client profile in Billed includes a complete history of invoices, estimates, and payments."

These are sample figures. A physical therapy practice sets out a plan of 6 sessions at $95.00 each for a client who is paying directly. 6 × $95.00 = $570.00.

The practice sends one invoice for $570.00 and adds three scheduled payments of $190.00. Billed's help center says "Add a percentage or flat amount and the due date for each installment." $190.00 + $190.00 + $190.00 = $570.00, which matches the invoice total, as Billed's help center requires. When each installment is paid, the practice sends the client a payment receipt.

Billed's invoice software page says "Connect your Stripe account and every invoice you send gets a pay button, so clients can pay by card." and "Connect PayPal to add a PayPal option as well." It also says "When a client pays by check or cash, record it as an offline payment so all your income is in one place." and "After a client pays, you can send them a payment receipt."

For installments, Billed's help center says "You can let your clients pay the amount in installments through this option." and "However, the sum of all installments should be equal to the total balance of the invoice." It also says "You can set a schedule of payment reminders before and after the invoice's due date."

Billed's financial reporting page says "Billed offers several built-in reports: Invoice Reports (paid, partially paid, and overdue), Expense Reports, Income vs Expense Reports, Top Selling Products, and Time Tracking Reports."

Which records a practice keeps, and for how long, depends on the rules that apply to it, so ask your accountant or a lawyer.