Invoicing Software for Salons, Barbers & Spas

A single salon visit rarely involves just one service. A client might book a balayage, add a bond-repair treatment, pick up a sulfate-free shampoo at checkout, and tip their colorist — all on one ticket. When these charges collapse into a single bundled total, clients question the price and stylists lose upsell visibility.

Billed lets you mirror your service menu directly on the invoice. Each line item reflects exactly what was performed: 'Balayage — Full Head' at $185, 'Olaplex Bond Repair Add-On' at $45, 'Pureology Shampoo 8.5 oz' at $34. The client sees what they received, what each element costs, and why the total makes sense. When a stylist recommends a deep-conditioning add-on mid-appointment, the extra charge appears as its own line item — not a mysterious price increase on the original service.

This structure also feeds your reporting. You can track which add-on treatments drive the most revenue per ticket, which retail products move at the register versus collect dust, and which services have the highest average ticket value across your team.

Booth rental is the dominant business model for independent stylists, but landlords and salon suite owners still invoice it like it's 1998 — a sticky note or a text message on the first of the month. That creates zero documentation when a renter disputes a charge or vacates without paying their last month.

Billed generates recurring booth-rent invoices on your preferred cycle — weekly, bi-weekly, or monthly. Each invoice itemizes the chair rent itself ($250/week, for example), shared back-bar product fees, towel-and-laundry surcharges, and any common-area maintenance contributions. Renters receive a professional invoice with a payment link, and you get a timestamped record of every billing cycle.

For salon owners who charge tiered rent based on station location — a window chair commanding $300/week versus an interior station at $225/week — Billed supports per-renter rate templates. When rent increases, update the template once and every future invoice reflects the new rate. The renter gets advance notice through the invoice itself, documented and indisputable.

Commission-based salons split service revenue between the house and the stylist, often at 60/40 or 50/50 depending on seniority and whether the salon provides products. The problem is calculating those splits accurately when a stylist performs 80–120 services per month across cuts, color, extensions, and treatments — each at a different price point.

Billed ties every invoiced service to the provider who performed it. At month-end, pull a per-stylist revenue report that shows total services billed, gross revenue, the house's share, and the stylist's commission. A senior colorist generating $12,000 in monthly revenue at a 55/45 split earns $6,600 — calculated automatically, not on a napkin.

For salons running hybrid models — commission on services plus a percentage on retail sales the stylist recommends — Billed separates service revenue from retail revenue per provider. A stylist who drives $800 in take-home product sales at a 10% retail commission sees that $80 added to their payout alongside their service commission. The salon keeps a clear audit trail for every dollar.

Membership programs transform one-time salon visits into predictable monthly revenue. A 'Blowout Club' membership at $99/month for unlimited blowouts, or a spa 'Glow Plan' at $149/month for one facial plus 15% off add-ons, keeps clients rebooking and reduces the feast-or-famine cycle that plagues appointment-based businesses.

Billed automates the membership billing cycle with recurring invoices on your chosen date. Each invoice clearly states the membership tier, included services, and any discount percentages on add-ons or retail. When a member redeems a session, the remaining visit count updates so front-desk staff never over-redeem. Clients approaching the end of a prepaid package automatically receive renewal reminder invoices before the last session.

For service bundles sold as packages — '5 Keratin Treatments' at $1,750 instead of $400 each, or a '10-Visit Spray Tan Card' at $25/session — the invoice displays the package price, per-session value, and remaining balance. Clients feel the savings on every visit, and your team avoids the spreadsheet gymnastics of tracking who has how many sessions left.

Bridal parties are the highest-ticket group bookings in the salon business, but invoicing a party of eight with different services is notoriously messy. The bride wants a full updo, extensions, and airbrush makeup; four bridesmaids want blowouts and basic makeup; the mother of the bride wants a cut and style; and two flower girls need braids. That's eight guests with different service combinations on one group invoice.

Billed handles group invoicing with per-guest line items under a single ticket. Each person's services are listed individually — 'Bridesmaid #3: Blowout & Makeup' at $175 — so the organizer sees the exact breakdown before approving payment. The bride or wedding planner receives one payment link for the full amount, or you can split the invoice so each guest pays their own portion.

Travel fees for on-location wedding-day styling, early-morning surcharges for 5 AM call times, and trial-run sessions billed separately all appear as additional line items. The deposit invoice for a $2,400 bridal party — typically 50% upfront — locks the date and documents the remaining balance due on the wedding day.

Tips account for 15–25% of a stylist's take-home income, but card tips processed through a POS or payment link create a distribution headache when multiple providers worked the same ticket. A client who pays $300 for color (done by the colorist) and a blowout (done by an assistant) and leaves a $50 tip on the card expects that gratuity to reach both people — not disappear into the salon's general account.

Billed includes a gratuity line on every digital invoice with a suggested-tip calculator. When the client pays online, the tip amount is recorded and attributed to the service provider listed on each line item. If two providers shared the appointment, you allocate the tip proportionally or by custom split — 70% to the colorist, 30% to the assistant, for example.

For salons that pool tips or distribute them daily, the end-of-day tip report summarizes total gratuity collected, per-provider allocation, and any credit-card processing fees deducted before distribution. Stylists see their tip earnings documented per shift, which satisfies IRS reporting requirements and eliminates the trust issues that arise when cash tips are counted behind closed doors.