Billed

Barber Invoice Template

Bill a booth renter for weekly chair rent and products from shop stock, or bill a client for on-location grooming with a travel fee and the deposit deducted, then download either as an editable Word or Excel file or a blank PDF to print

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Quick answer:This page has two barber invoices. The booth rent invoice is for a shop owner billing a barber who rents a chair: the rent period, weekly rent lines, products the barber took from shop stock, an optional sales tax line on those products and the amount due before the rent period starts. The event services invoice is for grooming on location, such as a wedding party: each service by the number of people at a price per person, a travel fee, sales tax if it applies, and the deposit received deducted from the total. Both come as Word (.docx) and Excel (.xlsx) files filled with sample details, and as blank PDFs to print. The page explains when a barber needs an invoice rather than a receipt, what IRS Publication 4902 says about booth renters in the US, what a rental agreement should cover, and how to handle deposits, tips and sales tax.

BOOTH RENT INVOICE

Shop

Business name:
Example Barber Co.
Address:
300 Example Street, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
BR-1112
Invoice date:
Oct 30, 2026
Payment terms:
Before the rent period starts
Due date:
Nov 2, 2026
Rental agreement:
Signed Jan 4, 2026

Bill to (booth renter)

Barber name:
Jesse Example
Address:
17 Sample Avenue, Sampletown
Phone / email:
[Phone or email]

Rent period

Period:
Nov 2-29, 2026 (4 weeks)
Booth / chair:
Chair 3
Rent basis:
Weekly, per the rental agreement

Booth rent

  • Description: Booth rent, chair 3Amount: 175.00
    Period / date:
    Nov 2-8
    Qty:
    1
    Unit:
    week
    Rate:
    175.00
  • Description: Booth rent, chair 3Amount: 175.00
    Period / date:
    Nov 9-15
    Qty:
    1
    Unit:
    week
    Rate:
    175.00
  • Description: Booth rent, chair 3Amount: 175.00
    Period / date:
    Nov 16-22
    Qty:
    1
    Unit:
    week
    Rate:
    175.00
  • Description: Booth rent, chair 3Amount: 175.00
    Period / date:
    Nov 23-29
    Qty:
    1
    Unit:
    week
    Rate:
    175.00
Booth rent subtotal700.00

Products from shop stock

  • Description: Clipper blades, pack of 2Amount: 48.00
    Period / date:
    Oct 6
    Qty:
    2
    Unit:
    pack
    Rate:
    24.00
  • Description: Neck strips, case of 500Amount: 18.50
    Period / date:
    Oct 14
    Qty:
    1
    Unit:
    case
    Rate:
    18.50
  • Description: Styling pomade, 4 ozAmount: 55.50
    Period / date:
    Oct 21
    Qty:
    6
    Unit:
    jar
    Rate:
    9.25
Products subtotal122.00
Subtotal
822.00
Sales tax on products, if applicable (0%)
0.00
Amount due
822.00

How to pay

Accepted methods:
Bank transfer, card or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice no. BR-1112

Rental terms

  • Weekly booth rent of 175.00 covers chair 3, the station and shared utilities, as set out in the rental agreement.
  • Products are those taken from shop stock in October, at the prices listed in the rental agreement.

Please quote the invoice number with your payment.

Barber booth rent invoice: sample preview. Download it below with the other layout.

Key Features

Everything you need in a professional invoice template.

Two layouts: a booth rent invoice from a shop owner to a renting barber, and an event grooming invoice to a client
Booth rent: rent period, booth or chair and rent basis, weekly rent lines as qty × rate, and products from shop stock with date, qty, unit and price
Booth rent totals: subtotal, a "Sales tax on products, if applicable" line with its own rate cell, and the amount due before the rent period starts
Event grooming: event, date, location, time on site and people groomed, with each service as people × price per person
Event totals: subtotal, travel fee, sales tax, total, "Less: deposit received" and the amount due
How to pay block with placeholders for your details, plus rental terms or booking notes
Word (.docx) and Excel (.xlsx) files with sample details, and blank PDFs to print

Download one of 2 invoice layouts

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own.

BOOTH RENT INVOICE

Shop

Business name:
Example Barber Co.
Address:
300 Example Street, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
BR-1112
Invoice date:
Oct 30, 2026
Payment terms:
Before the rent period starts
Due date:
Nov 2, 2026
Rental agreement:
Signed Jan 4, 2026

Bill to (booth renter)

Barber name:
Jesse Example
Address:
17 Sample Avenue, Sampletown
Phone / email:
[Phone or email]

Rent period

Period:
Nov 2-29, 2026 (4 weeks)
Booth / chair:
Chair 3
Rent basis:
Weekly, per the rental agreement

Booth rent

  • Description: Booth rent, chair 3Amount: 175.00
    Period / date:
    Nov 2-8
    Qty:
    1
    Unit:
    week
    Rate:
    175.00
  • Description: Booth rent, chair 3Amount: 175.00
    Period / date:
    Nov 9-15
    Qty:
    1
    Unit:
    week
    Rate:
    175.00
  • Description: Booth rent, chair 3Amount: 175.00
    Period / date:
    Nov 16-22
    Qty:
    1
    Unit:
    week
    Rate:
    175.00
  • Description: Booth rent, chair 3Amount: 175.00
    Period / date:
    Nov 23-29
    Qty:
    1
    Unit:
    week
    Rate:
    175.00
Booth rent subtotal700.00

Products from shop stock

  • Description: Clipper blades, pack of 2Amount: 48.00
    Period / date:
    Oct 6
    Qty:
    2
    Unit:
    pack
    Rate:
    24.00
  • Description: Neck strips, case of 500Amount: 18.50
    Period / date:
    Oct 14
    Qty:
    1
    Unit:
    case
    Rate:
    18.50
  • Description: Styling pomade, 4 ozAmount: 55.50
    Period / date:
    Oct 21
    Qty:
    6
    Unit:
    jar
    Rate:
    9.25
Products subtotal122.00
Subtotal
822.00
Sales tax on products, if applicable (0%)
0.00
Amount due
822.00

How to pay

Accepted methods:
Bank transfer, card or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice no. BR-1112

Rental terms

  • Weekly booth rent of 175.00 covers chair 3, the station and shared utilities, as set out in the rental agreement.
  • Products are those taken from shop stock in October, at the prices listed in the rental agreement.

Please quote the invoice number with your payment.

Barber booth rent invoice

An invoice a barbershop owner sends a barber who rents a chair: the weekly booth rent for the rent period, products taken from shop stock, sales tax on those products if applicable and the amount due before the rent period starts.

A request for payment — shows the amount due

In the Excel file, each line amount is a quantity × rate formula, and so are the section subtotals, subtotal, tax and amount due. The tax rate sits in its own cell, so you can change it.

Download

EVENT GROOMING INVOICE

Shop

Business name:
Example Barber Co.
Address:
300 Example Street, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
BE-1120
Invoice date:
Nov 16, 2026
Payment terms:
Net 7
Due date:
Nov 23, 2026
Booking confirmed:
Oct 12, 2026

Bill to

Client name:
Jordan Sample
Address:
61 Sample Court, Sampletown
Phone / email:
[Phone or email]

Event

Event:
Wedding party grooming
Date:
Nov 14, 2026
Location:
Example Hotel, 5 Sample Square, Sampletown
On site:
9 a.m. to 12 noon, 2 barbers
People groomed:
7

Grooming services

  • Service: Groom: haircut, beard trim and hot towel shaveAmount: 95.00
    People:
    1
    Price per person:
    95.00
  • Service: Haircut and styleAmount: 270.00
    People:
    6
    Price per person:
    45.00
  • Service: Beard trim and line-upAmount: 100.00
    People:
    4
    Price per person:
    25.00
  • Service: Hot towel shaveAmount: 110.00
    People:
    2
    Price per person:
    55.00
Subtotal
575.00
Travel fee
40.00
Sales tax, if applicable (0%)
0.00
Total
615.00
Less: deposit received
150.00
Amount due
465.00

How to pay

Accepted methods:
Card, bank transfer or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice no. BE-1120

Booking notes

  • A deposit of 150.00 was received on Oct 12, 2026 to hold the date.
  • The travel fee covers the trip to the location and back, within 25 miles of the shop.
  • Prices per person are as quoted when the booking was confirmed.

Thank you for having us. Please quote the invoice number with your payment.

Barber event services invoice

An invoice for on-location grooming at a wedding or event: each service by number of people at the price per person, the travel fee, the deposit already received and the amount due.

A request for payment — shows the amount due

In the Excel file, each line amount is a quantity × rate formula, and so are the subtotal, tax, total and amount due. The amount due is the total minus the deposit received. The tax rate sits in its own cell, so you can change it.

Download

Two barber invoices for two different jobs

A client who walks in and pays at the chair doesn't need an invoice; give them a receipt if they ask for one. Invoices are for charges agreed in advance and paid later. This page has two:

  • Booth rent invoice. A shop owner bills a barber who rents a chair: weekly rent for the rent period, plus products the barber took from shop stock.
  • Event services invoice. A barber or shop bills a client for grooming on location, such as at a wedding or another event: each service by the number of people, a travel fee and the deposit already paid.

Booth rent invoice: what goes on it

The shop owner sends this invoice to the renter before each rent period. The template has these parts:

  • Shop. The business name, address and phone or email.
  • Invoice details. The invoice number and date, payment terms ("Before the rent period starts" in the sample), the due date and the date the rental agreement was signed.
  • Bill to (booth renter). The barber's name, address and phone or email.
  • Rent period. The dates covered, the booth or chair, and the rent basis, such as weekly under the rental agreement.
  • Booth rent. One line per week, each with its dates, as quantity × rate. The sample bills four weeks of chair 3 at 175.00 a week.
  • Products from shop stock. Products the renter took from the shop in the previous month, each with the date, quantity, unit and price.
  • Totals. The subtotal, a line for "Sales tax on products, if applicable" (set to 0% in the sample) and the amount due.
  • How to pay and rental terms. Payment methods with placeholders for your details, then notes on what the rent covers and how products are priced.

In the sample, 700.00 of rent for November and 122.00 of October products make 822.00 due on Nov 2, the first day of the rent period. Rent is billed ahead and products are billed after the month in which they were taken. In the sample, the product lines are dated in October and the rental terms note names the month, so change both when you bill a different month.

If you charge monthly rather than weekly, use one rent line with "month" as the unit.

Booth renter or employee?

A booth rent invoice only fits if the barber really runs their own business in your space. If the shop controls how the barber works, the barber may be an employee who is paid wages through payroll, and there's no rent to invoice.

In the US, IRS Publication 4902 describes a booth renter as someone who leases space from an existing business and operates their own business as an independent contractor (IRS Publication 4902, Tax Tips for the Cosmetology & Barber Industry). It lists signs that a renter is an independent contractor, including having a key to the shop, setting their own hours, buying their own products, having their own phone number and business name, and setting their own prices. It says that if these factors aren't present, the renter is likely an employee of the business providing the space. For any worker, the IRS says the key is to look at the entire relationship and how far the business has the right to direct and control the worker (IRS: independent contractor or employee?).

Calling the arrangement booth rent on an invoice doesn't decide the question. If you're not sure how it applies to your shop, get advice before you start billing rent.

Booth rent terms

Put the arrangement in a written rental agreement before the first rent period, and refer to it on every invoice, as the sample does with the date it was signed. The agreement should cover:

  • Rent and timing. The weekly or monthly amount, the day it's due and whether it's paid in advance.
  • What the rent includes. The chair and station, shared utilities and anything else the shop provides. The sample's rental terms note says the rent covers chair 3, the station and shared utilities.
  • Products. Whether the renter can take products from shop stock, and at what prices.
  • Deposit and notice. Any security deposit, and how much notice either side gives to end the arrangement.
  • Late payment. Any late fee, agreed in advance. Check the rules where you are before you charge one.

Booth renters should keep each invoice as their record of rent paid. IRS Publication 4902 tells booth renters they must issue Form 1099-MISC for business rent paid to non-corporate landlords above a dollar threshold. The publication dates from 2011, so check the current threshold on the IRS's About Form 1099-MISC page.

Products from shop stock

If a renter takes products from the shop, whether supplies such as clipper blades and neck strips or retail products such as pomade, list each on the invoice with the date, quantity, unit and price, as the sample does. Keeping products in their own section shows both sides what is rent and what is goods.

The template's tax line, "Sales tax on products, if applicable", applies to the products section only, and the rate starts at 0%. That is how the template is laid out, not a statement about what is taxable. Whether sales tax applies to booth rent, to products or to both depends on your state and local rules, so check them before you set the rate (the Excel tips below cover what to change if rent is taxable where you are).

Event and on-location services

Grooming at a wedding, a corporate event or a photo shoot is booked in advance, so agree the price, the deposit and the cancellation terms before the day. The event services invoice has:

  • Event details. The event, date, location, the hours you were on site and how many barbers, and the number of people groomed.
  • Grooming services. Each service with the number of people and the price per person. The sample bills the groom's package, six haircuts, four beard trims and two hot towel shaves for a seven-person wedding party.
  • Travel fee. A fixed amount for getting to the location and back. The sample's booking notes say it covers trips within 25 miles of the shop.
  • Deposit. The deposit the client paid to hold the date, deducted as "Less: deposit received", so the amount due is the balance. In the sample, a 150.00 deposit is deducted from a 615.00 total, leaving 465.00.

When the client pays the deposit, put your cancellation policy in writing: whether the deposit is refundable, and what happens if the event is canceled or the number of people changes. That's your business policy, and the invoice should follow it.

Before you book work outside a shop, check with your state's barbering or cosmetology licensing board about what it requires.

The template has no tip line, and a tip is the client's choice, so leave it off the amount due. If the client wants to tip the barbers, they can pay it on top. In the US, IRS Publication 4902 says a sole proprietor or booth renter reports tips received in the normal course of business in gross receipts.

Filling in the figures

In both Excel files, each line amount is a quantity × rate formula (people × price per person on the event invoice), and the subtotals, tax and amount due are formulas. Type over the sample lines with your own.

Booth rent invoice

  • Sales tax on products: the rate sits in its own cell and starts at 0%. The formula multiplies the products section only, so the booth rent isn't taxed. If your state or local rules tax the rent as well, edit the formula to use the Subtotal instead, and change the label to match.
  • No products this month: clear the quantity and rate on each product line, and the products subtotal goes to 0.00.
  • More lines: each section has one blank line. To add more, insert a row above it, copy the amount formula into the new row, and check that the section subtotal and the Subtotal include it.

Event services invoice

  • Travel fee and deposit: both are typed amounts. Set either to 0.00 if it doesn't apply. Don't delete the rows, because the total and the amount due refer to them.
  • Sales tax: the rate sits in its own cell and starts at 0%. It applies to the services subtotal plus the travel fee.
  • More services: there are two blank lines at the end of Grooming services. To add more, insert a row above the last one, copy the amount formula and check that the subtotal includes it.

In the Word files the amounts are typed, not calculated, so retype the line amounts and totals whenever you change a figure. The PDFs are blank forms to fill in by hand.

Invoice or receipt?

  • Clients who pay at the chair get a receipt if they ask for one, not an invoice.
  • Booth rent, products taken on account and booked events get an invoice, which asks for payment by a due date. These are the documents on this page.
  • After an invoice is paid, send a receipt if the payer wants proof. The payment receipt template confirms payment of a specific invoice.

Billing booth rent in Billed

Booth rent is the same charge every period, so Billed's recurring invoices can send it on a schedule instead of you recreating it each week or month (recurring invoices). Billed also sends payment reminders, shows which invoices are partly paid and lets you record payments made offline, such as a check (features).

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What's included in this invoice template

Situation Who bills whom Document
Walk-in or appointment paid at the chair No invoice needed A receipt, if the client asks for one
Barber renting a chair or booth Shop owner bills the renter, before each rent period Booth rent invoice
Products a renter takes from shop stock Shop owner bills the renter Products section of the booth rent invoice
Wedding party or other on-location booking Barber or shop bills the client after the event, less the deposit Event services invoice
Barber employed by the shop No invoice; paid through payroll None

When this isn't for you

For a client who pays at the chair, a receipt is enough. If a barber works for the shop as an employee and is paid wages, there's no booth rent to invoice. If a client wants a price before booking an event, send a quote first.

How To Send Invoices With Billed

Billed lets you send invoices by email or link, take card and PayPal payments on them, and send payment reminders.

1

Sign Up Free

Create your free Billed account. No credit card required.

2

Create Your Invoice

Choose an invoice template and add your logo, business details and payment terms.

3

Send It and Follow Up

Email the invoice or share its link. Connect Stripe or PayPal to accept card and PayPal payments on it, and send payment reminders.

Frequently Asked Questions

Common questions about this invoice template.

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