Billed

Blank Invoice Template

A blank invoice with your details, invoice number and dates, a bill-to block, 15 empty lines for description, quantity, unit price and amount, and totals for discount, tax and payments received, left empty in PDF, Word and Excel

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Quick answer:A blank invoice is a general invoice with nothing filled in. The template on this page has From, Invoice details and Bill to blocks, 15 empty lines with Description, Qty, Unit price and Amount columns, then Subtotal, Discount, Tax, Total, "Less: payments received" and Amount due, and a How to pay block. Every file is empty: the PDF is a one-page A4 form to print and fill in by hand, the Word file has empty fields to type in, and the Excel file's amounts and totals stay blank until you type quantities and unit prices, then calculate. Discount, tax and payments received are typed amounts, not rates.

INVOICE

From

Business name:
(blank)
Address:
(blank)
Phone / email:
(blank)

Invoice details

Invoice no.:
(blank)
Invoice date:
(blank)
Payment terms:
(blank)
Due date:
(blank)

Bill to

Name:
(blank)
Address:
(blank)
Phone / email:
(blank)

Items

Items: line items
DescriptionQtyUnit priceAmount
Subtotal
(blank)
Discount
(blank)
Tax
(blank)
Total
(blank)
Less: payments received
(blank)
Amount due
(blank)

How to pay

Accepted methods:
(blank)
Payment details:
(blank)
Payment reference:
(blank)

Thank you for your business.

Blank invoice: preview of the blank form. Download it below.

Key Features

Everything you need in a professional invoice template.

Empty in every file: no sample business, client or prices to delete
From, Invoice details and Bill to blocks
15 lines with Description, Qty, Unit price and Amount
Subtotal, Discount, Tax, Total, "Less: payments received" and Amount due
One-page A4 PDF to print and fill in by hand
Word file with empty fields to type in
Excel file whose amounts and totals fill in as you type quantities and unit prices

Download the invoice template

Every file is a blank form, like the preview: print the PDF and fill it in by hand, or type your details into the Word or Excel file. In the Excel file, each line amount is a quantity × unit price formula. The subtotal adds up the line amounts; the total is the subtotal minus the discount plus the tax; the amount due is the total minus the payments received. These totals stay empty until you enter a quantity and unit price on a line; type the discount, tax and payments received as amounts.

INVOICE

From

Business name:
(blank)
Address:
(blank)
Phone / email:
(blank)

Invoice details

Invoice no.:
(blank)
Invoice date:
(blank)
Payment terms:
(blank)
Due date:
(blank)

Bill to

Name:
(blank)
Address:
(blank)
Phone / email:
(blank)

Items

Items: line items
DescriptionQtyUnit priceAmount
Subtotal
(blank)
Discount
(blank)
Tax
(blank)
Total
(blank)
Less: payments received
(blank)
Amount due
(blank)

How to pay

Accepted methods:
(blank)
Payment details:
(blank)
Payment reference:
(blank)

Thank you for your business.

Blank invoice

A blank invoice form with your details, invoice number and dates, a bill-to block, a 15-line table for description, quantity, unit price and amount, then subtotal, discount, tax, total, payments received and amount due, left empty in every file.

A request for payment — shows the amount due

Download

What a blank invoice is for

A blank invoice is a general invoice with nothing filled in: no sample business, client or prices to delete first. It suits any business that sells goods or services by quantity and unit price, and wants to write or type its own details from the start.

What's on the blank invoice

  • From: "Business name", "Address" and "Phone / email"
  • Invoice details: "Invoice no.", "Invoice date", "Payment terms" and "Due date"
  • Bill to: "Name", "Address" and "Phone / email"
  • Items: 15 empty lines with "Description", "Qty", "Unit price" and "Amount"
  • Totals: "Subtotal", "Discount", "Tax", "Total", "Less: payments received" and "Amount due"
  • How to pay: "Accepted methods", "Payment details" and "Payment reference"
  • Footnote: "Thank you for your business."

That's all the printed text. There's no logo, no notes section and no sample figures.

What's blank in each file

  • PDF: one A4 page with the labels above and empty lines, to print and fill in by hand. It has no fillable fields. It's sized for A4 paper, so if you print on US Letter, check the scaling setting in your print dialog so the whole page fits.
  • Word (.docx): the same layout with every field and line empty. Type your details into it, and work out the amounts and totals yourself.
  • Excel (.xlsx): the same layout, also empty, but with formulas that fill in as you type. Until you enter a quantity and unit price, the amounts and totals stay blank, so the file prints as an empty form too.

How the Excel totals work

  • Each line's "Amount" is "Qty" × "Unit price", rounded to the cent, once both cells have a number.
  • "Subtotal" adds up the line amounts, and stays blank until at least one line has an amount.
  • "Total" is the subtotal minus "Discount" plus "Tax".
  • "Amount due" is the total minus "Less: payments received".
  • "Discount", "Tax" and "Less: payments received" are amounts you type, not rates. Leave any of them empty if it doesn't apply.

For example, 3 items at 12.50 and 2 at 40.00 give a subtotal of 117.50. With a 10.00 discount and 8.60 of tax typed in, the total is 116.10, and after a 50.00 payment received, 66.10 is due. Those figures only show how the formulas work.

Because there's no tax rate cell, work out the tax amount yourself and type it in. Whether sales tax applies, and to which amount, depends on where you work and what you sell, so check with the tax agency there.

The file's tip, which isn't printed, says: "Type a quantity and unit price on each line you use; the amounts, subtotal, total and amount due fill in by themselves." Don't delete the totals rows, because the formulas refer to them. For more than 15 lines, insert rows inside the table, copy the amount formula into them, and check that the subtotal includes them.

How to fill in the blank invoice

  1. Write or type your business name, address and phone or email under "From".
  2. Give the invoice a number you haven't used before, the invoice date, your payment terms and the due date.
  3. Fill in the client under "Bill to".
  4. Add one line for each item or service, with a description, quantity and unit price, and the amount if you're working on paper or in Word.
  5. Fill in any discount, tax and payments already received, then the total and amount due.
  6. Under "How to pay", say how the client can pay you and what reference to quote, then send or hand over the invoice.

For more on numbering, line items and terms, see what an invoice number is, how to create itemized invoices and invoice payment terms explained.

Blank invoice or another template?

  • This blank invoice: every file is empty, with one 15-line table for description, quantity, unit price and amount.
  • PDF invoice templates: a PDF service invoice with date, service, hours and rate columns, and a PDF product invoice with a ship-to block, each with Word and Excel versions filled with sample details.
  • Invoice templates by format: Word, Excel, Google Docs and Google Sheets.
  • Simple invoice template: another general-purpose invoice page.

If your work needs extra columns, such as hours and rates or a schedule of payments, a template for your trade will fit better: browse all invoice templates.

Invoicing without a blank form in Billed

If you'd rather not fill in a form each time, Billed lets you save your products and services and pull them into an invoice, choose a different currency for each invoice or customer, and have Billed calculate taxes automatically. Clients can pay online by card or PayPal, and Billed can send automated payment reminders.

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What's included in this invoice template

File What's in it Totals
PDF Labels, empty lines By hand
Word Empty fields Typed
Excel Empty cells Formulas

When this isn't for you

If you'd like a sample to follow, the PDF, Word, Google Docs and Google Sheets format templates come with sample details. If your work is billed by the hour or by project phase, a template for your trade has the columns you need.

How To Send Invoices With Billed

Billed lets you send invoices by email or link, take card and PayPal payments on them, and send payment reminders.

1

Sign Up Free

Create your free Billed account. No credit card required.

2

Create Your Invoice

Choose an invoice template and add your logo, business details and payment terms.

3

Send It and Follow Up

Email the invoice or share its link. Connect Stripe or PayPal to accept card and PayPal payments on it, and send payment reminders.

Frequently Asked Questions

Common questions about this invoice template.

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