Billed

Free Printable Invoice Template

A free print-and-fill invoice with ruled lines for your details, the customer and the dates, 12 item lines, a tax line, the amount due and lines for the customer's signature and date, as a blank A4 PDF form plus Word and Excel files with a sample to overwrite

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Quick answer:This page has a free printable invoice to fill in by hand. The PDF is a one-page blank A4 form with ruled lines for your business details, the invoice number and dates, the customer, 12 item lines with quantity, description, price each and amount, a subtotal, a sales tax line with a blank for the rate, the amount due, how to pay, notes, and lines for the customer's signature and the date. It has no fillable fields. The Word and Excel files have the same layout with a filled-in sample, and the Excel file works out the amounts and totals.

INVOICE

From

Business name:
Example Tailoring
Address:
5 Example Thread Street, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
1015
Invoice date:
Nov 9, 2026
Payment terms:
Due on pickup
Due date:
Nov 9, 2026

Bill to

Name:
Jamie Example
Phone / email:
[Phone or email]
Address:
19 Sample Lane, Sampletown

Items

Items: line items
QtyDescriptionPrice eachAmount
2Hem trousers14.0028.00
1Take in jacket at the waist38.0038.00
1Replace jacket zipper22.0022.00
Subtotal
88.00
Sales tax, if applicable (0%)
0.00
Amount due
88.00

How to pay

Accepted methods:
Cash, card or check
Account details:
[Account name and bank details, if you take transfers]
Payment reference:
Invoice 1015

Notes

  • Ready for pickup from Nov 12, 2026.

Customer signature

Date

Thank you for your business.

Printable invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

From block: business name, address, and phone or email
Invoice details: invoice no., invoice date, payment terms and due date
Bill to block: name, phone or email, and address
12 item lines with Qty, Description, Price each and Amount
Subtotal, "Sales tax, if applicable" with a blank for the rate, and Amount due
How to pay, two lines for notes, and lines for the customer's signature and the date
Blank one-page A4 PDF with no fillable fields, plus Word (.docx) and Excel (.xlsx) files with a sample

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Price each". The subtotal, tax and amount due are formulas too. The tax rate sits in its own cell, so you can change it.

INVOICE

From

Business name:
Example Tailoring
Address:
5 Example Thread Street, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
1015
Invoice date:
Nov 9, 2026
Payment terms:
Due on pickup
Due date:
Nov 9, 2026

Bill to

Name:
Jamie Example
Phone / email:
[Phone or email]
Address:
19 Sample Lane, Sampletown

Items

Items: line items
QtyDescriptionPrice eachAmount
2Hem trousers14.0028.00
1Take in jacket at the waist38.0038.00
1Replace jacket zipper22.0022.00
Subtotal
88.00
Sales tax, if applicable (0%)
0.00
Amount due
88.00

How to pay

Accepted methods:
Cash, card or check
Account details:
[Account name and bank details, if you take transfers]
Payment reference:
Invoice 1015

Notes

  • Ready for pickup from Nov 12, 2026.

Customer signature

Date

Thank you for your business.

Printable invoice

A print-and-fill invoice: lined write-in fields for your details, the customer and the invoice dates, 12 lines with quantity, description, price each and amount, subtotal, a tax line and the amount due, and lines for the customer's signature and the date.

A request for payment — shows the amount due

Download

What this printable invoice is for

This template is for writing an invoice by hand on paper: at a counter, on a job site, or anywhere you hand the invoice to the customer in person. The PDF is a blank form with ruled lines to write on, and the Word and Excel files have the same layout with a filled-in sample you can overwrite before printing.

The printable invoice has:

  • From: Business name, Address and Phone / email.
  • Invoice details: Invoice no., Invoice date, Payment terms and Due date.
  • Bill to: Name, Phone / email and Address.
  • Items: 12 lines with Qty, Description, Price each and Amount.
  • Totals: Subtotal, Sales tax, if applicable with a blank for the rate, and Amount due.
  • How to pay: Accepted methods, Account details and Payment reference.
  • Notes: two ruled lines.
  • Signature lines: Customer signature and Date, with "Thank you for your business." printed at the bottom.

It comes as three files:

  • PDF: a one-page blank form with no fillable fields, made to print and fill in by hand. It's sized for A4 paper, so if you print on US Letter, check the scaling setting in your print dialog so the whole page fits.
  • Word (.docx) and Excel (.xlsx): the same layout filled with the sample below. Type over it, or clear it, before you print.

The sample

The Word and Excel files show invoice 1015 from Example Tailoring to Jamie Example, dated Nov 9, 2026, with payment terms of "Due on pickup":

  • 2 × "Hem trousers" at 14.00 each = 28.00;
  • 1 × "Take in jacket at the waist" at 38.00 = 38.00;
  • 1 × "Replace jacket zipper" at 22.00 = 22.00;
  • a Subtotal of 88.00, sales tax at 0%, and an Amount due of 88.00.

The note reads "Ready for pickup from Nov 12, 2026." The sample prices only show how the form works, so use your own.

Filling it in by hand

  1. Write your business details once, or type them into the Word file and print a stack of forms with them already filled in.
  2. Give the invoice a number, and write the invoice date, your payment terms and the due date.
  3. Write the customer's name, contact details and address.
  4. Use one line per item or job: the quantity, what it is, the price each and the amount. Amount is Qty × Price each.
  5. Add the amounts for the Subtotal. If sales tax applies, write the rate in the blank, work out the tax on the Subtotal, and add it to get the Amount due. If it doesn't, leave the tax line empty or write 0.00.
  6. Fill in How to pay, add any notes, and ask the customer to sign and date the form if you want a record that they received the work or goods.

The PDF doesn't add anything up for you, so check the arithmetic before you hand the invoice over. Whether sales tax applies, and at what rate, depends on your state and local rules, so check with your tax agency.

Keeping a copy

The form has no carbon copy. Keep your own record by printing two copies and filling in both, or by taking a photo or scan of the completed invoice before you hand it over. Number your invoices in sequence so each copy is easy to find later.

Typing it instead

The PDF has no fillable fields. To type the invoice, use the Word or Excel file, then print it.

In the Excel file:

  • Each Amount is Qty × Price each.
  • The Subtotal, the sales tax and the Amount due are formulas. The tax is the Subtotal × the rate in its own cell, which starts at 0%.
  • There are 12 item lines: the 3 sample lines and 9 empty ones.

The file's tip says: "To leave out "Sales tax, if applicable", set its rate to 0%. Don't delete these rows: the totals refer to them."

In the Word file, the amounts are typed, not calculated, so retype them when you change a figure. We haven't tested the files in Word, Excel or on a printer.

How it differs from the other blank forms

  • The blank invoice is left empty in all three files, with 15 lines (Description, Qty, Unit price, Amount) and lines for a discount and payments received, but no signature lines.
  • The PDF invoice templates are two print-and-fill forms: a service invoice by date and hours, and a product invoice with a ship-to address and a delivery line.
  • This printable invoice is the one with lines for the customer's signature and the date.

To send invoices by email and let customers pay online instead, you can use Billed, which publishes this page (invoice software). Billed connects to Stripe and PayPal, and only their standard rates apply (accept payments).

Related templates

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What's included in this invoice template

Part What it holds
From Business name, address, phone or email
Invoice details Invoice no., invoice date, payment terms, due date
Bill to Name, phone or email, address
Items 12 lines: qty, description, price each, amount
Totals Subtotal, sales tax with its rate, amount due
How to pay Accepted methods, account details, payment reference
Notes and signature Notes, customer signature, date

When this isn't for you

If you'd rather type and email your invoices than write them by hand, use the Word or Excel file, or send invoices from invoicing software. For an empty form with a discount line and a line for payments already received, use the blank invoice; to bill services by date and hours, the PDF invoice templates have a service invoice.

How To Send Invoices With Billed

Billed lets you send invoices by email or link, take card and PayPal payments on them, and send payment reminders.

1

Sign Up Free

Create your free Billed account. No credit card required.

2

Create Your Invoice

Choose an invoice template and add your logo, business details and payment terms.

3

Send It and Follow Up

Email the invoice or share its link. Connect Stripe or PayPal to accept card and PayPal payments on it, and send payment reminders.

Frequently Asked Questions

Common questions about this invoice template.

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