What should a cake order invoice include?

Your business details, the invoice number and date, payment terms and due date. Then the customer, the order date, the occasion, the delivery or pickup date and time and the message on the cake; each cake or batch of cupcakes with its size, flavor, quantity and price; decorations and toppers; delivery; sales tax if it applies; the deposit received; and the amount due, followed by how to pay.

How is a cake order invoice different from the custom cake invoice?

This one suits birthday cakes, sheet cakes and cupcakes billed by the cake or by the piece, with toppers and delivery on their own lines. The custom cake invoice on the bakery invoice page is laid out for tiered cakes priced by servings, with an event and design block and a delivery and setup section.

Should the balance be due before delivery?

That's your business term. The sample's payment terms read "Due before delivery", with the balance of 125.50 due on Nov 20 for a Nov 21 delivery. If you collect payment at handover instead, change the terms and due date to match.

Should a cake order deposit be non-refundable?

How much deposit you take and whether you refund it if the order is canceled are your terms. Write them down when the customer orders, along with the date after which changes can't be made, as the sample's notes do with a Nov 17 cutoff. This template credits the deposit on "Less: deposit received".

How should I bill a tasting session?

Bill it on its own line if you charge for it, or note it as included. If you credit the tasting fee against the order, add a line for the credit with a negative amount and explain it in the order notes.

How do I invoice for delivery?

Bill it on the delivery line with the area or distance it covers, as the sample does with 15.00 for delivery within 5 miles. For pickup, write the pickup date and time in the order block and set the delivery price to 0.00.

Cake Order Invoice Template

Bill a celebration cake order with the order and delivery dates, each cake by size and flavor, decorations and toppers, delivery and the deposit already paid, as an editable Word or Excel file or a blank PDF to print

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Quick answer:A cake order invoice bills a customer for a celebration cake made to order. The template on this page records the order date, the occasion, the delivery or pickup date and time and the message on the cake, then lists the cakes and cupcakes with their size, flavor, quantity and price, the decorations and toppers, and delivery, with a sales tax line, the deposit received and the amount due. In the sample, a 175.50 birthday order less a 50.00 deposit leaves 125.50 due the day before delivery. It comes as a blank PDF form plus Word and Excel files with sample values; the Excel file calculates the lines, subtotals, tax, total and amount due. For tiered wedding cakes priced by servings, or wholesale orders, the bakery invoice page has separate templates.

CAKE ORDER INVOICE

Bakery

Business name:: Example Cake Shop
Address:: 23 Example Main Street, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: CK-1871
Invoice date:: Nov 10, 2026
Payment terms:: Due before delivery
Due date:: Nov 20, 2026

Bill to (customer)

Customer name:: Sam Example
Phone / email:: [Phone or email]
Address:: 88 Sample Avenue, Sampletown

Order

Order date:: Nov 10, 2026
Occasion:: Birthday party
Delivery date and time:: Nov 21, 2026, 1:30 p.m.
Message on cake:: Happy 7th Birthday, Ava

Cakes

Item: Sheet cakeAmount: 68.00
Size:
Half sheet
Flavor:
Vanilla with strawberry filling
Qty:
1
Price:
68.00
Item: CupcakesAmount: 66.00
Size:
Standard
Flavor:
Chocolate
Qty:
24
Price:
2.75

Cakes: line items
Item	Size	Flavor	Qty	Price	Amount
Sheet cake	Half sheet	Vanilla with strawberry filling	1	68.00	68.00
Cupcakes	Standard	Chocolate	24	2.75	66.00

Cakes subtotal134.00

Decorations and toppers

Item: Piped message and borderAmount: 8.00
Size:
-
Flavor:
-
Qty:
1
Price:
8.00
Item: Number topperAmount: 6.50
Size:
-
Flavor:
-
Qty:
1
Price:
6.50
Item: Edible image topperAmount: 12.00
Size:
8 in.
Flavor:
-
Qty:
1
Price:
12.00

Decorations and toppers: line items
Item	Size	Flavor	Qty	Price	Amount
Piped message and border	-	-	1	8.00	8.00
Number topper	-	-	1	6.50	6.50
Edible image topper	8 in.	-	1	12.00	12.00

Decorations subtotal26.50

Delivery

Item: Delivery within 5 milesAmount: 15.00
Size:
-
Flavor:
-
Qty:
1
Price:
15.00

Delivery: line items
Item	Size	Flavor	Qty	Price	Amount
Delivery within 5 miles	-	-	1	15.00	15.00

Subtotal: 175.50
Sales tax, if applicable (0%): 0.00
Total: 175.50
Less: deposit received: 50.00
Amount due: 125.50

How to pay

Accepted methods:: Card, cash or bank transfer
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice CK-1871

Order notes

Deposit of 50.00 received on Nov 10, 2026, to confirm the order.
Please check the message, flavors and delivery time; changes can be made until Nov 17, 2026.
Keep the cake and cupcakes cool and out of direct sunlight until serving.

Thank you for your order.

Cake order invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Bakery block and invoice details with payment terms and a due date before delivery

Order block: order date, occasion, delivery date and time, and the message on the cake

Cakes listed with size, flavor, quantity and price, with a cakes subtotal

Decorations and toppers on their own lines, with a decorations subtotal

Delivery on its own line, set to 0.00 for pickup

Sales tax rate cell, set to 0% in the sample, then "Less: deposit received" before the amount due

Blank PDF form, plus Word and Excel files with sample values

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Price". The section subtotals, subtotal, tax, total and amount due are formulas too. The amount due is the total minus the deposit received. The tax rate sits in its own cell, so you can change it.

CAKE ORDER INVOICE

Bakery

Business name:: Example Cake Shop
Address:: 23 Example Main Street, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: CK-1871
Invoice date:: Nov 10, 2026
Payment terms:: Due before delivery
Due date:: Nov 20, 2026

Bill to (customer)

Customer name:: Sam Example
Phone / email:: [Phone or email]
Address:: 88 Sample Avenue, Sampletown

Order

Order date:: Nov 10, 2026
Occasion:: Birthday party
Delivery date and time:: Nov 21, 2026, 1:30 p.m.
Message on cake:: Happy 7th Birthday, Ava

Cakes

Item: Sheet cakeAmount: 68.00
Size:
Half sheet
Flavor:
Vanilla with strawberry filling
Qty:
1
Price:
68.00
Item: CupcakesAmount: 66.00
Size:
Standard
Flavor:
Chocolate
Qty:
24
Price:
2.75

Cakes: line items
Item	Size	Flavor	Qty	Price	Amount
Sheet cake	Half sheet	Vanilla with strawberry filling	1	68.00	68.00
Cupcakes	Standard	Chocolate	24	2.75	66.00

Cakes subtotal134.00

Decorations and toppers

Item: Piped message and borderAmount: 8.00
Size:
-
Flavor:
-
Qty:
1
Price:
8.00
Item: Number topperAmount: 6.50
Size:
-
Flavor:
-
Qty:
1
Price:
6.50
Item: Edible image topperAmount: 12.00
Size:
8 in.
Flavor:
-
Qty:
1
Price:
12.00

Decorations and toppers: line items
Item	Size	Flavor	Qty	Price	Amount
Piped message and border	-	-	1	8.00	8.00
Number topper	-	-	1	6.50	6.50
Edible image topper	8 in.	-	1	12.00	12.00

Decorations subtotal26.50

Delivery

Item: Delivery within 5 milesAmount: 15.00
Size:
-
Flavor:
-
Qty:
1
Price:
15.00

Delivery: line items
Item	Size	Flavor	Qty	Price	Amount
Delivery within 5 miles	-	-	1	15.00	15.00

Subtotal: 175.50
Sales tax, if applicable (0%): 0.00
Total: 175.50
Less: deposit received: 50.00
Amount due: 125.50

How to pay

Accepted methods:: Card, cash or bank transfer
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice CK-1871

Order notes

Deposit of 50.00 received on Nov 10, 2026, to confirm the order.
Please check the message, flavors and delivery time; changes can be made until Nov 17, 2026.
Keep the cake and cupcakes cool and out of direct sunlight until serving.

Thank you for your order.

Cake order invoice

An invoice for a celebration cake order: the order date and the pickup or delivery date, each cake and cupcake line with its size and flavor, decorations and toppers, delivery, a tax rate cell, the deposit received and the amount due.

A request for payment — shows the amount due

Download

What the cake order invoice is for

A cake order invoice bills a customer for a celebration cake you've made to order: the cakes and cupcakes with their size and flavor, any decorations and toppers, delivery, less the deposit they paid when they ordered. It suits birthday cakes, sheet cakes and cupcake orders picked up or delivered on a set day.

Two other bakery invoices on this site fit different orders:

Wedding and other custom tiered cakes priced by servings, with design notes, delivery and on-site setup: use the custom cake invoice on the bakery invoice page.
Standing orders to cafes, restaurants and shops, billed by delivery date at wholesale prices: use the wholesale invoice on the same bakery invoice page.

What's on the cake order invoice

Bakery and Invoice details: your business name, address and phone or email, then the invoice number, invoice date, payment terms and due date.
Bill to (customer): the customer's name, phone or email and address.
Order: the order date, the occasion, the delivery date and time, and the message to pipe on the cake.
Cakes: each cake or batch of cupcakes with its size, flavor, quantity and price, and a "Cakes subtotal".
Decorations and toppers: piped messages, toppers and other extras, with a "Decorations subtotal".
Delivery: a delivery charge, if you deliver.
Totals: "Subtotal", "Sales tax, if applicable", "Total", "Less: deposit received" and "Amount due".
How to pay and Order notes: the methods you accept, placeholders for your account details, a payment reference, and notes on the deposit, the change deadline and how to store the cake.

The sample is a birthday order placed on Nov 10, 2026 for delivery on Nov 21 at 1:30 p.m., with "Happy 7th Birthday, Ava" on the cake:

Cakes: a half sheet vanilla cake with strawberry filling (68.00) and 24 standard chocolate cupcakes at 2.75 (66.00), for 134.00.
Decorations and toppers: a piped message and border (8.00), a number topper (6.50) and an 8 in. edible image topper (12.00), for 26.50.
Delivery: within 5 miles, 15.00.

That makes a subtotal and total of 175.50, with sales tax at 0% in the sample. The 50.00 deposit taken when the order was placed leaves 125.50, due by Nov 20, the day before delivery. Every name and price is a placeholder, not a market price.

The PDF is a blank form to print and fill in by hand, for example at the counter. The Word and Excel files have the same layout with the sample values to type over.

Order date and delivery or pickup date

The invoice keeps two dates apart. The order date is when the customer placed and confirmed the order; the delivery date and time is when they get the cake. If the customer collects it instead, write the pickup date and time in that field and leave the delivery line at 0.00.

Put the due date before the handover if you want the balance paid in advance, as the sample does: its payment terms read "Due before delivery", with a due date of Nov 20 for a Nov 21 delivery. The sample's order notes also set a cutoff for changes, "changes can be made until Nov 17, 2026", so the customer knows when the order is fixed.

Describing each cake

The Size and Flavor columns let the customer check the order line by line:

Size: the pan or format, such as "Half sheet", an 8 in. round or "Standard" for cupcakes.
Flavor: the cake and any filling or frosting, such as "Vanilla with strawberry filling".
Qty and Price: one for a cake, or the count for cupcakes at a price each.

Write the exact message under Message on cake, and ask the customer to check the spelling. The sample's order note asks them to check the message, flavors and delivery time.

Decorations, toppers and delivery

List each extra on its own line under Decorations and toppers, so the customer can see what it adds: a piped message, a number topper, an edible image, fresh flowers or figurines. Use the Size column where it matters, as the sample does for the 8 in. edible image.

Bill delivery on its own line, with the distance or area it covers, such as "Delivery within 5 miles". If you also set up the cake at the venue, say so on the delivery line, such as "Delivery and setup within 5 miles", and price the two together. For a separate setup charge, the custom cake invoice on the bakery invoice page has a "Delivery and setup" section.

Deposit, balance and handling

Deposit. Enter the deposit the customer paid on "Less: deposit received", and say in the order notes when it was received, as the sample does: "Deposit of 50.00 received on Nov 10, 2026, to confirm the order." The amount due is the total less that deposit. How much deposit you take, when the balance is due and whether the deposit is refundable if the order is canceled are your business terms, so write them down when the customer orders. The deposit invoice can ask for the deposit with its own document.
Storage note. The sample's last order note reads: "Keep the cake and cupcakes cool and out of direct sunlight until serving." Replace it with your own handling advice.
Sales tax. The "Sales tax, if applicable" line starts at 0% and, in the Excel file, applies to the whole subtotal, including delivery. Whether sales tax applies to cakes, decorations or delivery depends on where you sell, so check with your state or local tax agency before you set the rate.

If you bake from home, rules on what you can sell and how it's labeled depend on where you work, so check with your state or local health or agriculture department before you take orders.

How to fill in the template

Enter your business details, the invoice number and date, the payment terms and the due date.
Enter the customer, then the order date, the occasion, the delivery or pickup date and time, and the message on the cake.
List each cake or batch of cupcakes with its size, flavor, quantity and price, then the decorations and toppers, then delivery.
Type the deposit received on "Less: deposit received", and set the sales tax rate if tax applies.
Edit the order notes and payment details, then send the invoice and keep a copy.

In the Excel file, each line amount is Qty × Price, and the section subtotals, the subtotal, the sales tax, the total and the amount due are formulas. The tax rate sits in its own cell, starting at 0%, and applies to the whole subtotal. You type the deposit. To leave out the tax, set its rate to 0%; with no deposit, set "Less: deposit received" to 0.00. Don't delete those rows, because the totals refer to them. The Cakes and Decorations and toppers sections each have one blank row; to add more lines, insert a row above that blank row and copy the amount formula into it, then check that the section subtotal and the subtotal include it. Delivery is a single line with no blank row; for pickup, set its price to 0.00. In Word or on the PDF, work out the amounts and enter them.

Related templates

Bakery invoice, with custom cake and wholesale layouts
Catering invoice and event planner invoice for event food and planning
Florist invoice for event flowers
Deposit invoice to ask for a deposit, and payment receipt to confirm payment
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What's included in this invoice template

Charge	Where it goes
Cakes and cupcakes	Cakes: size, flavor, qty
Piped message, toppers	Decorations and toppers
Delivery	Delivery line, or 0.00
Sales tax	Rate cell, 0% in sample
Deposit paid	"Less: deposit received"

When this isn't for you

For a tiered wedding cake priced by servings with delivery and setup, or a standing wholesale order to a cafe or shop, use the bakery invoice page. To ask for the deposit before you bake, send a deposit invoice. Once the customer has paid, give them a receipt, such as the payment receipt.