Florist Invoice Template

A florist invoice bills a client for event flowers you've designed and delivered: the arrangements, the time spent installing them and striking them after the event, delivery, less the deposit they paid to reserve the date. It suits weddings, parties and other events where you deliver to a venue and set up on site.

Other invoices fit nearby work:

• Event planners billing a client for the whole event, including vendor costs such as the florist's bill, use the deposit and final invoices on the event planner invoice page. This template is the florist's own bill.
• Food for the event goes on a catering invoice, and a celebration cake on the cake order invoice.

List each kind of arrangement on its own line, with what it's made of in Details and the count in Qty, so the client can check it against the order they approved:

• Personal flowers: bouquets, boutonnieres and corsages, priced each.
• Table and room flowers: centerpieces and other arrangements, priced each.
• Large pieces: arch flowers, installations and similar, priced as a set, as the sample does with "Two corner swags".

Use the Unit column for the way you price each line, such as "each" or "set". If the client changed the order after signing, bill what you delivered and say what changed in the event notes.

• Delivery. Bill delivery on its own line with the date and what it covers, as the sample does with "Delivery to two venues". If you make more than one trip at the same price, enter the number of trips as the quantity.
• Deposit. Enter the deposit the client paid on "Less: deposit received", and say in the event notes when it was received, as the sample does: "Deposit of 600.00 received on Aug 14, 2026, to reserve the date." The amount due is the total less that deposit. How much deposit you take, whether it's refundable and when the balance is due are your business terms, set out in your event agreement; put its reference in "Event agreement". The deposit invoice can ask for the deposit with its own document.
• Payment terms. The sample invoices after the event on Net 14 terms. If you want the balance paid before the event, change the payment terms and the due date to match your agreement.
• Sales tax. The "Sales tax, if applicable" line starts at 0% and, in the Excel file, applies to the whole subtotal, including installation, strike and delivery. Whether sales tax applies to flowers, labor or delivery depends on where you sell, so check with your state or local tax agency before you set the rate.

1. Enter your business details, the invoice number and date, the payment terms, the due date and the event agreement reference.
2. Enter the client, then the event, the event date and the venues.
3. List each arrangement with its details, quantity, unit and rate, then installation and strike, then delivery.
4. Type the deposit received on "Less: deposit received", and set the sales tax rate if tax applies.
5. Edit the event notes and payment details, then send the invoice and keep a copy.

In the Excel file, each line amount is Qty × Rate, and the section subtotals, the subtotal, the sales tax, the total and the amount due are formulas. The tax rate sits in its own cell, starting at 0%, and applies to the whole subtotal. You type the deposit. To leave out the tax, set its rate to 0%; with no deposit, set "Less: deposit received" to 0.00. Don't delete those rows, because the totals refer to them. The Arrangements and Installation and strike sections each have one blank row; to add more lines, insert a row above that blank row and copy the amount formula into it, then check that the section subtotal and the subtotal include it. Delivery is a single line with no blank row. In Word or on the PDF, work out the amounts and enter them.