Billed

Google Docs Invoice Template

Two document-style invoices to open in Google Docs, one for services and one for products with SKUs and a ship-to address, as Word files plus Excel and blank PDF versions

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Quick answer:These Google Docs invoice templates are two document-style layouts. The itemized service invoice bills services line by line with quantity, unit and rate. The simple product invoice bills goods with SKUs, the buyer's order number, a ship-to address and a shipping line. Each comes as a Word file to upload to Google Drive and open in Google Docs, an Excel version with formulas and a blank PDF. In Docs the amounts are typed, not calculated, and the files haven't been tested in Google Docs. Send the finished invoice as a PDF or a view-only link.

INVOICE

From

Business name:
Example Design Studio
Address:
52 Example Street, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
GD-3017
Invoice date:
Nov 12, 2026
Payment terms:
Net 14
Due date:
Nov 26, 2026

Bill to

Client name:
Example Bakery LLC
Address:
7 Sample Avenue, Sampletown
Email:
[Email]

Services

  • Description: Logo refresh and brand colorsAmount: 950.00
    Qty:
    1
    Unit:
    project
    Rate:
    950.00
  • Description: Social media post templatesAmount: 360.00
    Qty:
    8
    Unit:
    template
    Rate:
    45.00
  • Description: Revisions beyond two roundsAmount: 200.00
    Qty:
    2.5
    Unit:
    hour
    Rate:
    80.00
Subtotal
1,510.00
Sales tax, if applicable (0%)
0.00
Amount due
1,510.00

How to pay

Accepted methods:
Bank transfer or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice GD-3017

Notes

  • Final files were delivered on Nov 11, 2026.
  • Two rounds of revisions are included; further revisions are billed by the hour.

Thank you for your business.

Itemized service invoice: sample preview. Download it below with the other layout.

Key Features

Everything you need in a professional invoice template.

Itemized service invoice: description, quantity, unit and rate on each line, with notes for delivery and revision terms
Simple product invoice: item, SKU, quantity and unit price, plus the buyer's order number, a ship-to address and a shipping line
"Sales tax, if applicable" line on both, starting at 0%
"How to pay" block with placeholders for your account and bank details
Word (.docx) files to open in Google Docs, Excel versions with formulas, and blank PDFs to print

Download one of 2 invoice layouts

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own.

INVOICE

From

Business name:
Example Design Studio
Address:
52 Example Street, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
GD-3017
Invoice date:
Nov 12, 2026
Payment terms:
Net 14
Due date:
Nov 26, 2026

Bill to

Client name:
Example Bakery LLC
Address:
7 Sample Avenue, Sampletown
Email:
[Email]

Services

  • Description: Logo refresh and brand colorsAmount: 950.00
    Qty:
    1
    Unit:
    project
    Rate:
    950.00
  • Description: Social media post templatesAmount: 360.00
    Qty:
    8
    Unit:
    template
    Rate:
    45.00
  • Description: Revisions beyond two roundsAmount: 200.00
    Qty:
    2.5
    Unit:
    hour
    Rate:
    80.00
Subtotal
1,510.00
Sales tax, if applicable (0%)
0.00
Amount due
1,510.00

How to pay

Accepted methods:
Bank transfer or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice GD-3017

Notes

  • Final files were delivered on Nov 11, 2026.
  • Two rounds of revisions are included; further revisions are billed by the hour.

Thank you for your business.

Itemized service invoice

A document-style invoice for services, one line per item with quantity, unit and rate, a tax rate cell and the amount due, laid out to read well as a document.

A request for payment — shows the amount due

In the Excel file, each line amount is a formula: "Qty" × "Rate". The subtotal, tax and amount due are formulas too. The tax rate sits in its own cell, so you can change it.

Download

INVOICE

From

Business name:
Example Pottery Studio
Address:
9 Example Lane, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
GD-3021
Invoice date:
Nov 13, 2026
Payment terms:
Net 30
Due date:
Dec 13, 2026
Order no.:
PO-7710

Bill to

Company:
Example Home Goods
Address:
88 Sample Road, Sampletown
Email:
[Email]

Ship to

Name:
Example Home Goods, receiving
Address:
90 Sample Road, Dock B, Sampletown

Products

  • Item: Ceramic mug, 12 oz, speckled whiteAmount: 348.00
    SKU:
    MUG-12-WH
    Qty:
    24
    Unit price:
    14.50
  • Item: Ceramic bowl, 6 in., speckled whiteAmount: 216.00
    SKU:
    BWL-06-WH
    Qty:
    12
    Unit price:
    18.00
  • Item: Gift box, smallAmount: 25.50
    SKU:
    BOX-SM
    Qty:
    6
    Unit price:
    4.25
Subtotal
589.50
Shipping
32.00
Sales tax, if applicable (0%)
0.00
Amount due
621.50

How to pay

Accepted methods:
Bank transfer or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice GD-3021, PO-7710

Notes

  • Shipped on Nov 13, 2026, in 2 boxes.
  • Please check the goods on arrival and report any damage within 7 days.

Thank you for your order.

Simple product invoice

A document-style invoice for goods: each product with its SKU, quantity and unit price, a ship-to address, a shipping fee, a tax rate cell and the amount due.

A request for payment — shows the amount due

In the Excel file, each line amount is a formula: "Qty" × "Unit price". The subtotal, tax and amount due are formulas too. The tax rate sits in its own cell, so you can change it.

Download

Which invoice layout to use

Both layouts are document-style invoices: they read like a letter, with your details and the client's at the top, a short table of what you're billing, and notes at the bottom. Each one comes as a Word file you can open in Google Docs, an Excel file with the same fields and formulas, and a blank PDF to print.

  • Itemized service invoice. For services, one line per item with quantity, unit and rate. Notes under the totals hold delivery and revision terms. In the sample, a design studio bills a bakery on Net 14 terms:

    • a logo refresh, 950.00;
    • 8 social media post templates at 45.00, 360.00;
    • 2.5 hours of revisions beyond the two included rounds at 80.00, 200.00.

    That's 1,510.00 due.

  • Simple product invoice. For goods, with a SKU for each item, the buyer's order number, a "Ship to" address and a "Shipping" line. In the sample, a pottery studio bills a home goods store on Net 30 terms:

    • 24 mugs at 14.50, 348.00;
    • 12 bowls at 18.00, 216.00;
    • 6 gift boxes at 4.25, 25.50.

    That's 589.50 before shipping; with 32.00 shipping, 621.50 is due.

If you'd rather the invoice did the math, with discounts, shipping and tax worked out as you type, or you bill from a timesheet, use the Google Sheets invoice template instead.

How to open the invoice template in Google Docs

The templates are Word (.docx) files, not shared Google Docs links. Google lists .docx among the Office files it can open and convert (Work with Office files).

  1. Download the Word (.docx) version of the layout you want.
  2. Go to drive.google.com, click New, then File upload, and choose the file (Upload files & folders to Google Drive).
  3. Double-click the file in Drive to open it (Work with Office files).
  4. To get a native Google Docs copy instead of the Word file, turn on Convert uploads to Google Docs editor format in Drive settings before you upload. Google says Drive settings can only be changed from a computer (Upload files & folders to Google Drive).

These files haven't been tested inside Google Docs. Look over the layout once it opens, and adjust column widths or spacing if anything has moved.

Filling in the invoice

  • From and Invoice details: your business name, address and contact details, the invoice number, invoice date, payment terms and due date. The product invoice also has "Order no." for the buyer's purchase order.
  • Bill to: who pays. On the product invoice, Ship to is where the goods went, if that's a different address, such as the receiving dock in the sample.
  • Services or Products: one line for each thing you're billing. Describe services well enough for the client to recognize the work, and give products their SKU so the buyer can match them to the order.
  • How to pay: accepted methods, account name, bank details and a payment reference, with placeholders for your own details. The product sample's reference quotes both the invoice number and the buyer's order number.
  • Notes: anything the client should know about the bill. The samples note when the files were delivered and what revisions are included, or when the goods shipped and how to report damage.

Use a new invoice number every time, in sequence, so you and the client can tell invoices apart.

Checking the totals

In the Word file, and in Google Docs, the amounts are typed, not calculated. When you change a quantity or a rate, retype the line amount, the subtotal, any shipping, the tax and the amount due, and check the sums before you send.

The Excel version of each layout has the same fields with formulas for the line amounts and totals. You can work the numbers out there and copy them in:

  • on the itemized service invoice, the tax applies to the subtotal;
  • on the product invoice, it applies to the subtotal plus shipping.

To leave tax or shipping out of the Excel file, set the tax rate to 0% or the shipping to 0.00 rather than deleting the row, because the amount due refers to both.

Whether you need to charge sales tax, and on what, depends on where you work and what you sell. Check with the tax agency where you work. Both layouts have a "Sales tax, if applicable" line that starts at 0%.

Sending the invoice from Google Docs

  • As a PDF. In the open document, click File, then Download, and choose "PDF Document (.pdf)" (Download a file). Attach the PDF to your email, so the client gets a fixed copy.
  • As a view-only link. Share the document with the client's email address as a Viewer. Google says viewers "cannot make changes, add comments, or share the item" (Share and manage access to files). Don't give clients edit access to an invoice.

For the next invoice, use File › Make a copy to start from your filled-in layout rather than from the sample (Create, view, or download a file). Then change the invoice number, dates, client and lines.

Invoice, estimate or receipt?

An invoice asks for payment for work you've done or goods you've supplied, with a due date. Two other documents come at other points in the sale, and both have Google Docs versions:

Other invoice formats

The same kind of invoice is also available as templates for Word, for Excel, as a PDF and for Google Sheets. All invoice templates are in the invoice template gallery.

Invoicing in Billed

If you'd rather not retype totals, Billed's free invoice generator calculates totals, taxes and discounts as you fill it in. In a Billed account, you save your tax settings once and Billed calculates the taxes on each invoice. Clients can pay online by card or PayPal, and Billed can send automatic reminders for overdue invoices. For a client you bill the same fixed amount on a regular schedule, Billed's recurring invoices send it for you.

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What's included in this invoice template

Layout Best for Extra fields
Itemized service invoice Services by project, item or hour Notes for delivery and revisions
Simple product invoice Goods you ship SKU, order no., ship to, shipping

When this isn't for you

If you want the invoice to calculate discounts, shipping and tax as you type, or you bill from a timesheet, the Google Sheets invoice template fits better. If you haven't done the work yet, send an estimate; if the client has already paid, send a receipt.

How To Send Invoices With Billed

Billed lets you send invoices by email or link, take card and PayPal payments on them, and send payment reminders.

1

Sign Up Free

Create your free Billed account. No credit card required.

2

Create Your Invoice

Choose an invoice template and add your logo, business details and payment terms.

3

Send It and Follow Up

Email the invoice or share its link. Connect Stripe or PayPal to accept card and PayPal payments on it, and send payment reminders.

Frequently Asked Questions

Common questions about this invoice template.

Related Templates

Explore more templates for your business.

Free Excel Invoice TemplateView Template
Google Sheets Invoice TemplateView Template
Free PDF Invoice Templates (Blank, Print and Fill)View Template
Simple Invoice Template: Free Template & GuideView Template
View all templates

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