How does it handle the different Irish VAT rates?

Set the VAT rate per line item from Ireland's five rates (23%, 13.5%, 9%, 4.8%, 0%). The software calculates totals and generates compliant invoices Revenue expects for VAT return support.

Can it handle Northern Ireland invoicing?

Yes. Use XI-prefix VAT numbers for goods trade under EU rules and GB-prefix for services under UK rules. The Windsor Framework dual treatment is supported per line.

Does it support RCT for construction?

Billed handles invoice creation with RCT annotations. The actual RCT withholding management (0%, 20%, 35%) is administered through Revenue's eRCT system separately.

How do I invoice VAT to other EU countries from Ireland?

Distance sales and certain cross-border rules may need OSS registration or local VAT depending on thresholds and goods vs services. For B2B, validate the customer's EU VAT number and apply reverse charge where conditions are met. Keep transport documents for goods and contracts for services to support your ROS narrative.

Cash receipts basis vs invoice basis—which should my software reflect?

Authorized Irish traders can account for VAT on the cash received basis within limits. Your invoices still show liability timing, but ROS filings follow money received. Tag payments against invoices so your accountant can reconcile VAT3 boxes without double-counting supplies.

What VAT rate applies to Irish hospitality or tourism services?

Hospitality and similar sectors have moved between reduced and standard rates following budget law; confirm the current statutory rate before billing. Apply the rate effective on the tax point date and add notes if transitional rules apply to deposits or events spanning rate changes.

How should I show reverse charge for intra-EU services?

State that VAT is reverse-charged under Irish and EU law, show both parties' VAT numbers, and keep the net taxable amount clear. Do not charge Irish VAT when the place of supply shifts abroad under B2B rules. Your buyer self-accounts in their member state.

Can I invoice in GBP for Northern Ireland customers?

Commercial contracts sometimes quote GBP, but VAT treatment follows the supply, not the currency symbol. Use XI or GB VAT numbers as appropriate, document whether goods or services are supplied, and convert totals sensibly for your books. Your tax advisor should sign off on mixed-framework contracts.

Invoicing Software for Ireland

Bill in euros with Irish VAT rates and identifiers suited to Revenue and EU buyers.

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Irish invoicing software must comply with EU VAT rules while handling Ireland's specific rate structure: 23% standard, 13.5% reduced, 9% second reduced, 4.8% agricultural, and 0% where applicable. Your tool should display the Irish VAT number (IE format), calculate the correct rate per line, and support reverse charge wording for intra-EU B2B and certain domestic supplies such as construction under relevant rules.

Cross-border trade with Northern Ireland under the Windsor Framework still demands care: goods often follow EU VAT with XI identifiers, while many services follow UK VAT with GB rules. Misrouting a VAT ID or rate on mixed contracts creates costly corrections on ROS returns.

Domestic buyers expect EUR invoices with IBAN/BIC for SEPA credit transfers, plus clear VAT-inclusive or exclusive presentation per agreement. Card acquirers and payment links are common for online businesses; reference each payment to the invoice number for cash-accrual alignment. Triangulation and call-off stock scenarios need consistent evidence of transport and customer VAT IDs in your records.

Revenue expects six-year retention, timely tax invoices (generally within fifteen days of month-end for ongoing supplies), and summaries that map to bi-monthly or quarterly VAT3 filings. Export clean totals by rate for your accountant, tie credit notes to originals, and flag intra-EU dispatches with goods value and transport proof your VAT audit file would need.

Compliance & invoicing expectations in Ireland

Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.

Tax Compliance

Calculate VAT at 23%, 13.5%, 9%, 4.8%, or 0% per line. Display Irish VAT number (IE format). Support reverse charge for intra-EU B2B and domestic RCT construction withholding.

Currency & Payments

Invoice in EUR with IBAN for SEPA payments. Support GBP invoicing for Northern Ireland trade with conversion for Irish VAT returns.

E-Invoicing Rules

No standalone Irish e-invoicing mandate yet beyond public procurement. PDF invoices are standard. Prepare for EU ViDA e-invoicing requirements.

Record Keeping

Retain VAT records for six years per Revenue requirements. Export invoice summaries for bi-monthly or quarterly VAT return filing.

Practical invoicing tools for businesses billing from or into Ireland.

How Billed supports Ireland invoicing

Irish VAT-compliant invoices

Generate invoices with IE-format VAT number, correct VAT rate per line, and all fields Revenue requires. Issue within 15 days of month-end supply deadline.

How to choose invoicing software for Ireland

Use this checklist when evaluating any invoicing tool for Ireland-based businesses.

Local tax support

Can it handle Ireland-specific tax rules (rates, exemptions, filing formats)?

Currency & language

Does it support the local currency and languages used in Ireland?

Compliance ready

Does it generate invoices that meet local legal requirements for tax credits and audits?

Payment integrations

Does it connect with payment methods popular in Ireland?

Scalability

Can it grow with your business — recurring billing, multi-client, team access?

Affordability

Does it offer a free tier or trial so you can evaluate before committing?

Feature	Billed	Generic tools
Ireland tax lines	Configurable	Varies
Local currency	Yes	Usually
Free plan	Yes	Sometimes
Recurring invoices	Included	Paid plans
Payment tracking	Built-in	Limited

Related Resources

Frequently Asked Questions

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