Invoicing Software for Italy
Points to check before picking an invoicing tool for work in Italy. Each one cites the Agenzia delle Entrate with its date, and Billed's features follow in Billed's words.
Start with how an Italian invoice becomes valid. The Agenzia delle Entrate's FAQ on sending e-invoices (Italy, checked October 31, 2026) says "una fattura si ha per emessa quando la stessa risulta trasmessa al sistema di interscambio (SdI)." (our translation: an invoice counts as issued once it has been transmitted to the exchange system, the SdI). It also warns: "La fattura elettronica che viene inviata direttamente alla casella PEC del cliente, non passando per il SdI, si ha per non emessa" (our translation: if the electronic invoice goes directly to the client's PEC mailbox and bypasses the SdI, it is treated as never issued). So ask any provider how its invoices reach the SdI.
Then look at the numbers your tool has to carry. The Agenzia delle Entrate's VAT rules and rates page (Italy, last updated 12 December 2020) says "In Italia l’aliquota ordinaria Iva è del 22%." (our translation: in Italy the standard VAT rate is 22%). The same page says "Nel registro delle fatture emesse l’operatore deve registrare tutte le fatture che emette." (our translation: in the register of issued invoices, the business must record every invoice it issues), and "La liquidazione e il versamento dell’Iva dovuta avvengono con cadenza mensile o trimestrale." (our translation: the VAT due is settled and paid monthly or quarterly). The Italy invoicing guide linked below covers each detail an invoice must show. For your own position, ask a commercialista.
Worked example, with sample figures in euros: a consultant's €1,000.00 fee falls under the standard rate. Applying the 22% quoted above, IVA is €1,000.00 × 22% = €220.00, so the client pays €1,220.00. Whatever tool you test, check that the invoice it produces shows those three figures.
The features below are quoted from Billed's own pages.
Invoicing rules in Italy
Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.
When an invoice counts as issued
The Agenzia delle Entrate's FAQ on sending e-invoices (Italy, checked October 31, 2026): "una fattura si ha per emessa quando la stessa risulta trasmessa al sistema di interscambio (SdI)." (our translation: an invoice counts as issued once it has been transmitted to the exchange system, the SdI). Ask each provider how its invoices reach the SdI.
Invoices that skip the SdI
The same FAQ: "La fattura elettronica che viene inviata direttamente alla casella PEC del cliente, non passando per il SdI, si ha per non emessa" (our translation: if the electronic invoice goes directly to the client's PEC mailbox and bypasses the SdI, it is treated as never issued).
The standard IVA rate
The Agenzia delle Entrate's VAT rules and rates page (Italy, last updated 12 December 2020): "In Italia l’aliquota ordinaria Iva è del 22%." (our translation: in Italy the standard VAT rate is 22%). Reduced rates apply to listed goods and services; the Italy invoicing guide has the detail.
Your register of issued invoices
The same page: "Nel registro delle fatture emesse l’operatore deve registrare tutte le fatture che emette." (our translation: in the register of issued invoices, the business must record every invoice it issues). It adds: "La liquidazione e il versamento dell’Iva dovuta avvengono con cadenza mensile o trimestrale." (our translation: the VAT due is settled and paid monthly or quarterly).
Billed features
Multiple Currencies
Billed's invoice software page says you can "Invoice customers in multiple currencies, choosing a different currency for each invoice or customer."
Frequently Asked Questions
Invoicing Software in Other Countries
Start Invoicing With Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| What to check | Where the Agenzia delle Entrate covers it (Italy) |
|---|---|
| How an invoice counts as issued | Its FAQ on sending e-invoices (checked October 31, 2026) |
| Invoices sent around the SdI | The same FAQ |
| The standard IVA rate | Its VAT rules and rates page (last updated 12 December 2020) |
| Your register of issued invoices | The same page |
When this isn't for you
If the way you invoice clients today already works for you, there's no need to switch.