Invoicing Software for Japan
A checklist for businesses in Japan: what the National Tax Agency asks of a qualified invoice, then a short list of Billed features in Billed's own words.
Before you try any invoicing tool in Japan, list what your invoices must carry. The National Tax Agency (NTA) sets that out for the qualified invoice system. The NTA's answer on qualified invoice details, No.6625 (Japan, laws in force on April 1, 2026), says "適格請求書等は税務署長の登録を受けた適格請求書発行事業者のみが交付することができるものです。" (our translation: a qualified invoice can come only from a business the district tax office head has registered as an issuer). If you're registered, test whether a tool lets you put every required detail on the documents you send. The Japan invoicing guide on this site lists the NTA's details in full.
Worked example (sample figures, not suggested prices): a design studio bills a business client 300,000円 for services taxed at the standard rate. The NTA's answer on consumption tax rates, No.6303 (Japan, laws in force on April 1, 2026), gives a "標準税率10パーセントと軽減税率8パーセント" (our translation: a 10 percent standard rate and an 8 percent reduced rate), so the consumption tax is 300,000円 × 10% = 30,000円 and the total is 330,000円. Ask your tax adviser which rate applies to each of your sales.
After the invoice goes out, the job is getting paid. Billed's features page says: "Set due dates for payment on your invoices so your clients know when they have to pay you."
Invoicing rules in Japan
Local rules change over time; use these themes as a checklist and confirm details with a qualified adviser for your situation.
Who can issue a qualified invoice
The NTA's answer on qualified invoice details, No.6625 (Japan, laws in force on April 1, 2026), says "適格請求書等は税務署長の登録を受けた適格請求書発行事業者のみが交付することができるものです。" (our translation: a qualified invoice can come only from a business the district tax office head has registered as an issuer).
Totals and tax for each rate
The NTA's overview of the qualified invoice system (Japan, checked October 31, 2026) lists "10％・8％それぞれの対象となる対価の総額及び適用税率" (our translation: the total amount for items at each of the 10% and 8% rates, with the rate applied) and "10％・8％それぞれの消費税額等" (our translation: the consumption tax for each of the 10% and 8% rates).
Documents or data
The NTA's overview of the qualified invoice system (Japan, checked October 31, 2026) defines it this way: "具体的には、以下の事項が記載された書類やデータをいいます。" (our translation: specifically, documents or data that show the following details).
Showing items at the reduced rate
Among the accepted methods, the NTA's answer on qualified invoice details, No.6625 (Japan, laws in force on April 1, 2026), lists "税率ごとに請求書を分けて発行する方法" (our translation: issuing a separate invoice for each rate).
Billed features
Due Dates
Billed's features page says: "Set due dates for payment on your invoices so your clients know when they have to pay you."
Frequently Asked Questions
Invoicing Software in Other Countries
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At a glance
| What to check | Official source (Japan) |
|---|---|
| Who can issue a qualified invoice | NTA answer No.6625, laws in force on April 1, 2026 |
| Totals and tax for each rate | NTA qualified invoice system overview, checked October 31, 2026 |
| Documents or data | NTA qualified invoice system overview, checked October 31, 2026 |
| The consumption tax rates | NTA answer No.6303, laws in force on April 1, 2026 |
When this isn't for you
If the way you invoice clients in Japan today already works for you, there's no need to switch.