Project-Based Invoicing Software

Billed has two kinds of project. For work billed by the hour, Billed's projects page says: "Create hourly rate projects, set hourly rates and track task charges automatically when you log tasks." It also says: "You can create invoices for individual tasks or more than one tasks from the dashboard."

For work at a fixed price, the same page says: "You can add as many tasks as you need in the flat rate project. Invoice your client for the project from the dashboard whenever you want." Billed's features page adds: "Manage your flat rate projects and create Invoice at any stage of the project."

Billed's projects page says: "Easily create quotations for projects from your project dashboard." Billed's help article on estimates says: "You can make an estimate and then send it to your client. Your client can approve it to proceed further." Billed's invoice software page describes how you then "convert an approved estimate into an invoice", and the help article on converting estimates says: "You can add and edit any information here."

Billed's help article on timesheet invoices says: "Billed allows you to generate invoices against billable time log entries." When you invoice a project's tasks, it says: "All the completed tasks will be added in the invoice as a line item." For other charges, Billed's help article on creating an invoice says to add a line item and "fill this section to charge against new items and services."

Before you bill, Billed's time tracking page says: "Billed breaks your time down by day and by week, so a missing entry is easy to spot before you bill."

If you paid for something on the client's behalf, such as a license, a print run or travel, record it as an expense for that client. Billed's help article on creating an invoice says: "If there are any unbilled expenses of a particular client, you can add these expenses to the client's next invoice. The expense will appear as a line item in the invoice."

These are sample figures, before any tax. A designer sets up an hourly rate project for a client's website at 90.00 an hour, with two tasks. Over the month they log 12.5 hours on design and 20.0 hours on development, 32.5 hours in all.

At month end the designer invoices both tasks from the project: 12.5 × 90.00 = 1,125.00 and 20.0 × 90.00 = 1,800.00, which comes to 2,925.00. They also paid 120.00 for stock photos for the client and recorded it as an expense for that client, so it's added to the invoice as a line. The invoice total is 2,925.00 + 120.00 = 3,045.00.

Billed's help article on projects says: "You can select an option that shows how you want to track the project's progress. Select an option among “Time Estimate” and “Project Budget.”" Billed's features page says "See what you and your team are doing from the project overview." and "Keep all invoices related to your project in one place." It also says: "Keep all the tasks related to projects in one place so you can quickly access them."

Billed's payments page says "Billed integrates with Stripe to enable online payments on invoices." and "Add your Paypal account to Billed to start accepting payments via Paypal on your invoices." For checks or cash, Billed's invoice software page says: "When a client pays by check or cash, record it as an offline payment so all your income is in one place." It adds: "After a client pays, you can send them a payment receipt." For invoices that aren't paid yet, the same page says "Invoice reports show which invoices are paid, partially paid or past due, and you can see who owes you money and send them a payment reminder." and "Payment reminders can be customized."