Subscription Billing with Recurring Invoices

In plain terms, a subscription is a fixed price a customer pays on a schedule for a service that continues, such as a monthly support plan or a yearly maintenance plan. In Billed, you bill that price with a recurring invoice. Billed's recurring invoices page says: "With Billed recurring billing you don’t have to create invoices manually every day, week, month or year. Invoices are created automatically and sent to your customers according to your settings."

It also says: "Billed creates a recurring profile for your customer and keeps all the payments and invoices related to that profile in one place."

Save each plan you sell as a service with its price. Billed's features page says you can "Save products and services in Billed App and pull these products quickly in your invoices." Billed's invoice software page says: "Save your tax rates and settings once, and Billed calculates taxes automatically when you create invoices and estimates."

Then give each customer a recurring invoice for their plan. Billed's invoice software page says: "For clients you bill on a schedule, set up a recurring profile once. Choose the billing frequency (daily, weekly, monthly or yearly) and how many invoices to send, or keep sending until you stop." Its FAQ adds: "You can choose to send them automatically or save them as drafts to check first."

These are sample figures. A website care studio sells a Basic plan at 49.00 a month and a Plus plan at 99.00 a month or 990.00 a year, saved as three services.

Eight customers are on Basic, billed monthly: 8 × 49.00 = 392.00 a month, or 4,704.00 over a year. Three are on Plus, billed monthly: 3 × 99.00 = 297.00 a month, or 3,564.00 over a year. Two are on Plus, billed yearly: 2 × 990.00 = 1,980.00.

Each customer has a recurring profile with their plan and frequency, sent automatically and with no end date. Over the year, the studio bills 10,248.00. The sample leaves out sales tax; if you charge it, Billed adds it from your saved tax settings.

If a customer signs up for a set term, such as 12 months, set the number of invoices to match; the profile stops after the last one. If they stay on until they cancel, keep sending until you stop.

If one customer pays for two plans on different schedules, Billed's recurring invoices page says "you can create as many recurring profiles as you want for the same client in Billed." Billed's client management page says: "Each client profile in Billed includes a complete history of invoices, estimates, and payments."

Billed's invoice software page says: "Connect Stripe and each invoice gets a pay button for card payments, or connect PayPal to add a PayPal option." For checks and cash, Billed's recurring invoices page says "you can record offline payments for recurring invoices from recurring invoices dashboard." Billed's invoice software page also says "After a client pays, you can send them a payment receipt."

Billed's help center says: "Turn on the 'Payment Reminders' option while creating or editing an invoice." It also says "You can set a schedule of payment reminders before and after the invoice's due date." Billed's invoice software page says "Invoice reports show which invoices are paid, partially paid or past due."