Billed vs Invoice Ninja
Quick Summary
Billed publishes this comparison, and we haven't ranked or scored either product. Invoice Ninja offers a hosted service and a version you can run on your own server. Billed is invoicing software that brings invoices, estimates, expenses, tracked time and reports together, and it works in a web browser and in its mobile apps. Each product's details come from its own pages, checked on October 30, 2026.
Feature Comparison
| Feature | Billed | Invoice Ninja |
|---|---|---|
| Repeat invoices Invoicing | ||
| Send a quote Invoicing | ||
| Reminder to pay Invoicing | Pro plan | |
| Logo on invoices Invoicing | ||
| Files on invoices Invoicing | Enterprise plan | |
| Cards Payments | ||
| PayPal Payments | ||
| Expense tracking Work | ||
| Time tracking Work | ||
| Projects Work | ||
| Team access Account | Enterprise plan | |
| Zapier Account | ||
| Mobile apps Account |
Comparison based on publicly available information.
Which Should You Choose?
Choose Invoice Ninja
You want recurring invoices, quotes, payment reminders, expenses, time tracking, projects, and card and PayPal payments in the invoicing software Invoice Ninja's pages describe.
Choose Billed
You want invoices, estimates, expenses, tracked time and reports together in an account you use in a web browser and in mobile apps. Billed's invoice software page says: "Billed keeps invoicing, estimates, expenses, time tracking and reports in one account."
You want to take card and PayPal payments on your invoices. The same page says you can "take card and PayPal payments on them".
Detailed Feature Analysis
Where the software runs
Invoice Ninja: there are two ways to use it. Its hosted service at invoiceninja.com has a Free plan and paid plans. Its self-host page says Invoice Ninja "is free, source-code available invoicing software you can deploy on your own server", released under the Elastic License v2, and that self-hosted Invoice Ninja has "No client limits, no invoice caps, no feature paywalls." If you'd rather not run a server, that page says invoiceninja.com "offers a fully hosted, managed version of the same great software".
Billed: Billed's invoice software page says: "Billed works in a web browser on any device, and Billed's mobile app page describes apps for iOS and Android."
Plans (Invoice Ninja, hosted, October 30, 2026)
- Free: "5 Clients + Unlimited Invoicing". Its pricing FAQ says the Free plan "allows up to 5 clients with unlimited invoicing".
- Pro: $14 a month billed monthly, or $140 a year. The FAQ says: "Pro is $14/month billed monthly, or $140 billed annually (equivalent to $11.67/month)."
- Enterprise: from $18 a month. The FAQ says Enterprise pricing is "from $18/month for 1–2 users up to $300/month for 51–100 users".
- Premium Business: "From $280/year".
Billed's plans are on Billed's pricing page.
Invoicing and payments
Invoice Ninja: its plan lists include "Auto-Billing & Recurring Invoices", "Brand Invoices with Your Logo" and "Accept Deposits & Partial Payments" on Free, "Auto Late-Payment Reminder Emails" and "Bulk Email Invoices & Quotes" on Pro, and "Attach Files to Emails & Client Portal" on Enterprise. For online payments, its FAQ says: "Connect a payment gateway (Stripe, PayPal, Square, GoCardless, and many more)."
Billed: the invoice software page says: "Create branded invoices, send them by email, take card and PayPal payments on them, and see which invoices are paid, partly paid or past due, all from one Billed account." It adds: "For clients you bill on a schedule, set up a recurring profile once." and "Payment reminders can be customized." It also says you can "Add files to your invoices and estimates." The accept payments page says: "Billed charges you nothing to accept online payments with Stripe. Only Stripe standard rates apply."
Expenses, time and projects
Invoice Ninja: its Free plan lists "Create Projects & Track Billable Time", "Kanban Boards for Projects" and "Setup Vendors & Track Expenses".
Billed: the invoice software page says: "Billed keeps invoicing, estimates, expenses, time tracking and reports in one account." The projects page says: "Add your team, track your tasks and create Invoices in one place."
Teams, businesses and integrations
Invoice Ninja: Pro lists "Interlink 10 Companies with 1 Login"; Enterprise lists "Add Account Users (up to 100!)" and "Set Access Permissions per User". Its home page says you can "Integrate with dozens of payment gateways, plus hundreds of apps via Zapier, Make, and Pabbly". Its pricing FAQ says it has "native apps for macOS, Windows, Linux, iOS, and Android."
Billed: the invoice software page says: "Invite your team, accountant or contractors and give them permissions in your account." and "If you run more than one business, manage them in one place and switch between them." Billed's Zapier integration page says: "Billed has an app on Zapier, so a workflow can start when something changes in Billed, or create and update Billed records from another app, without code."
In-Depth Comparison Guide
Disclosure: Billed publishes this page. We haven't ranked or scored either product. Invoice Ninja's plans and features come from its own pages, and Billed's from Billed's product pages, all checked on October 30, 2026. Plans and features change, so check the linked pages before you choose.
The main difference
Invoice Ninja can run on your own server. Its self-host page says it's "free, source-code available invoicing software you can deploy on your own server", and that self-hosting gives "Full control over your data, your setup, and your stack." It also has a hosted service with a Free plan and paid plans. Billed is used in a web browser and its mobile apps.
Moving from Invoice Ninja to Billed
Billed's client management page says: "Billed supports client imports so you can quickly onboard your existing client list without entering each contact manually." Before you switch, export what you want to keep from Invoice Ninja and keep that export for your records.
Sources
- Invoice Ninja: home page, pricing and self-host page, checked on October 30, 2026.
- Billed: invoice software, accept payments, projects, client management, Zapier integration and pricing, checked on October 30, 2026.
Switching from Invoice Ninja?
Billed's client management page says: "Billed supports client imports so you can quickly onboard your existing client list without entering each contact manually." Before you switch, export what you want to keep from Invoice Ninja and keep that export for your records.
Frequently Asked Questions
The Bottom Line
Invoice Ninja suits a business that wants the invoicing software its pages describe. Billed suits a business that wants invoices, estimates, expenses, tracked time and reports together in one web and mobile account, taking card and PayPal payments on its invoices. Check each product's pages for the features you rely on before you choose.
Looking at more tools than these two? See Invoice Ninja alternatives.
Related Comparisons
See how Billed compares with other invoicing tools.
Ready to Try Billed?
Set up your account and send your first invoice with Billed.
When this isn't for you
For Billed compared with Pancake, see Billed vs Pancake; this page compares Billed with Invoice Ninja only.