Billed vs QuickBooks

Invoices and estimates

QuickBooks: you can add your logo and colors to invoices from QuickBooks' templates, and "Set up recurring invoices to auto-send every day, week, month, or year." Accepted estimates can convert to invoices automatically, and proposals turn into invoices without re-entering the job details. QuickBooks lists progress invoicing, which splits an estimate into several invoices by milestone, on Plus and Advanced, and you can collect deposits before a job starts. QuickBooks Free sends one free estimate per month.

Billed: Billed's invoice software page says: "Choose an invoice template, add your logo and business details, and save the products and services you sell so you can pull them into an invoice instead of retyping them." It also says: "Invoice customers in multiple currencies, choosing a different currency for each invoice or customer." For repeat billing, you "set up a recurring profile once" and choose "the billing frequency (daily, weekly, monthly or yearly)", and "Billed creates the invoices automatically and either sends them or saves them as drafts for you to check." Billed's features page says "your clients can approve or reject your estimates online" and that you can "Convert your estimate to invoice with a single click after getting approval from your client."

Getting paid

QuickBooks: QuickBooks Payments takes cards, Apple Pay, PayPal, Venmo and ACH, and when a customer pays through QuickBooks, it records the payment and matches it to the invoice. Its mobile app takes in-person payments on any invoice.

Billed: Billed's payments page says: "Billed integrates with Stripe to enable online payments on invoices." and "Billed charges you nothing to accept online payments with Stripe. Only Stripe standard rates apply." Billed's features page says "Accept credit card payments on your invoices with Billed App." and "Integrate Paypal with Billed App and accept Paypal payments on invoices." For other payments, Billed says: "When a client pays by check or cash, record it as an offline payment so all your income is in one place."

Reminders and following up

QuickBooks: its invoicing page describes invoice reminders, and a Payments AI that tracks payment patterns and helps you draft reminders.

Billed: "Invoice reports show which invoices are paid, partially paid or past due, and you can see who owes you money and send them a payment reminder. Payment reminders can be customized."

Time and projects

QuickBooks: the Essentials plan adds "Add employee time to invoices", and Plus adds "Track project profitability". Time tracking itself is QuickBooks Time, where your team can track, submit and approve time from the QuickBooks Workforce app.

Billed: Billed's invoice software page says you can "bill for time you have tracked." Billed's projects page says you can "Create hourly rate projects, set hourly rates and track task charges automatically when you log tasks."

Expenses and receipts

QuickBooks: "Connect QuickBooks to your bank accounts, credit cards, PayPal, Square, and more," and QuickBooks imports and categorizes your expenses, with custom rules if you want them. You can photograph receipts with the QuickBooks app, and its plans list mileage tracking and bill pay.

Billed: Billed's expenses page says: "An expense in Billed records who you paid, when, how much and which category it belongs to, with the receipt attached to the same entry."

Reports and accounting

QuickBooks: QuickBooks Online is Intuit's accounting software. Its pricing page lists "Automated bookkeeping" and "Run general business reports" on Simple Start, enhanced reports on Essentials and comprehensive reports on Plus, and Plus also lists budgets and inventory. QuickBooks' feature comparison lists automated bank feeds, multiple currencies, revenue recognition and inviting your accountant.

Billed: Billed's financial reporting page says: "Billed offers several built-in reports: Invoice Reports (paid, partially paid, and overdue), Expense Reports, Income vs Expense Reports, Top Selling Products, and Time Tracking Reports." It adds: "All reports in Billed can be exported for use with your accountant, bookkeeper, or tax software."

Connecting other apps

QuickBooks: its feature comparison lists advanced app integrations.

Billed: Billed's integrations page lists Zapier for automation and PayPal and Stripe for payments. Billed's Zapier integration page says: "Billed has an app on Zapier, so a workflow can start when something changes in Billed, or create and update Billed records from another app, without code."

Users

QuickBooks: Simple Start includes 1 user, Essentials 3, Plus 5 and Advanced 25. Simple Start includes access for 2 accountants and Advanced for 3, and Advanced lets you customize user permissions.

Billed: "Invite your team, accountant or contractors and give them permissions in your account."

On your phone

QuickBooks: its mobile app handles accounting, payments and customers, creates and sends invoices, and syncs with QuickBooks Online.

Billed: Billed's mobile app page says: "Billed for iOS and Android syncs with the web dashboard in real time, so you can invoice the moment a job is done." Billed's invoice software page says "Billed works in a web browser on any device".