Delivery Note Template
A delivery note accompanies goods in transit and records what was packed, so whoever receives them can check the shipment
Key Features
Everything you need in a professional document template.
What a delivery note is
A delivery note is packed with a shipment as a record of its contents. Whoever takes delivery compares what arrived with the note, writes down anything short or damaged, and signs it. The note confirms what turned up; it isn't a request for payment. Other names for it include packing slip and dispatch note.
How it compares with an invoice
The delivery note lists items and quantities, normally with no prices. The invoice lists the same goods with prices and any tax, and asks for payment. Giving both the same order number lets you confirm that the goods billed are the goods delivered.
Details a delivery note normally lists
- a title such as Delivery Note, a note number and the dispatch date
- the order number, plus the invoice number if there is one
- the sender's name and address, and where the goods are going
- each item described, with the number packed
- anything left out of this shipment that will come later
- room for the receiver to print a name, sign, date and record problems
Worked example
Sample figures only. Order 5518 is for 24 boxes of printer paper. The first shipment carries 20 boxes, so delivery note DN-0315 lists 20 boxes sent and 24 − 20 = 4 boxes to follow. The receiver counts 20 boxes, signs, and notes one box with a torn wrapper. The invoice for the order shows the prices; the delivery note doesn't. Use your own figures; these are only an illustration.
Rules for shipping paperwork
What shipping paperwork has to carry can depend on the goods, the carrier and the countries involved. For your own shipments, ask your carrier or a professional adviser.
What Billed's features page says
Delivery notes and packing slips aren't covered on Billed's features page (checked October 31, 2026). To bill for goods after they arrive, see Billed's invoice software page.
What's included in this document template
| Delivery note | Invoice | |
|---|---|---|
| Lists items and quantities | Yes | Yes |
| Shows prices | Usually not | Yes |
| Purpose | Records what was sent and received | Asks for payment |
| Signed by the receiver | Often, on arrival | No |
When this isn't for you
If you provide services rather than goods, a delivery note usually isn't the right record; a signed job sheet or timesheet fits better. If your shipping or inventory system already prints packing slips, use those so they stay linked to your orders. For what shipping paperwork needs to carry, ask your carrier or a professional adviser.
How To Create Invoices With Billed
Billed lets you create invoices and send them by email or link.
Sign Up
Create your Billed account.
Create Your Invoice
Choose an invoice template and add your logo, business details and payment terms.
Send It
Email the invoice or share its link.
Frequently Asked Questions
Common questions about this document template.
Related Templates
Explore more templates for your business.
Related Articles
Learn more about creating professional documents for your business.