Delivery Note Template
A delivery note accompanies a shipment and lists exactly what was delivered, so the recipient can check goods against the order on arrival
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Key Features
Everything you need in a professional document template.
What a delivery note is for
The delivery note answers one question at the point of handover: did everything that was supposed to arrive actually arrive? By listing each item and quantity, it lets the receiver tick off goods against the order and flag anything missing or damaged before signing. That signature becomes proof of delivery, which protects the supplier in any later dispute about whether goods were received.
Unlike an invoice, a delivery note usually omits prices. Its job is to confirm contents and condition, not to ask for money. Many warehouse and receiving staff are not authorized to see pricing, which is another reason the two documents stay separate.
Delivery note vs. invoice
The delivery note ships with the goods and records what was physically delivered. The invoice is the financial document that requests payment for those goods, and it typically follows separately. A delivery note shows items and quantities; an invoice shows items, quantities, prices, taxes, and the amount due. Linking them with a shared order or reference number lets you confirm that what was delivered matches what is being billed.
What to include on a delivery note
Include the supplier and recipient details, a unique delivery note number, the dispatch or delivery date, and the related order or invoice reference. List each item with a description and quantity delivered. Leave space for the recipient to note discrepancies and sign. Prices are optional and usually left off. A clear reference number is what ties the delivery note back to the order and forward to the invoice.
How to create a delivery note with Billed
Build the delivery note from the same order details you will invoice, so the items and reference number stay consistent across documents. Set your business details once and reuse them on every note.
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What's included in this document template
| Delivery note | Invoice | |
|---|---|---|
| Travels with goods | Yes | No |
| Shows prices | Usually no | Yes |
| Purpose | Confirm what was delivered | Request payment |
| Signed by recipient | Yes, on arrival | No |
Why the signature line is the most important field. We reviewed where delivery disputes actually get resolved and found it is almost always at the point of handover, not later. A delivery note with a clear itemized list and a signature line lets the receiver catch a shortage or damaged item while the driver is still present — the only moment a correction is easy. Notes without a space to record discrepancies push the problem days downstream, where 'we never received item X' becomes a he-said-she-said with no contemporaneous record. The list plus signature is the entire value of the document.
When this isn't for you
If you deliver services rather than physical goods, a delivery note is not the right document — a completion report or signed timesheet fits better. Delivery notes are for tangible items that physically arrive somewhere. If your shipping runs through a fulfillment platform or ERP that already generates packing slips, use that output so it stays linked to inventory and orders rather than maintaining a separate template. For businesses shipping goods directly to customers, a delivery note is the right confirmation document.
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