Invoice generator
Free Notary Invoice Generator
List notarial acts as a count times your fee, add travel and any printing on their own lines, and the running total updates below the rows.
Try the Notary invoice generator
Add line items below to see a preview on this page. The button below the preview opens Billed's invoice generator.
Invoice preview
Notary Services
#000123
This preview stays on this page. The button opens Billed's invoice generator in a new tab.
Open full generatorInvoicing for your notary business
For each preview row, name the service, give a count, and set the price of one. Notarial acts fit a count: four acts is 4 in the quantity and your fee for one act in the rate, with the document type and the signer in the description. Travel and printing belong on rows of their own, which separates the notarial fees from the cost of getting there.
Check your state's notary rules on fees, and on what an invoice or receipt must show, before you set your rates. The tax box puts a single rate on the whole subtotal; look at your state's rules before using it.
Worked example, with sample figures: a mobile signing with 4 notarial acts at $10.00 is 4 × $10.00 = $40.00, the travel fee is 1 × $35.00 = $35.00, and printing 120 pages at $0.15 is 120 × $0.15 = $18.00. The subtotal is $40.00 + $35.00 + $18.00 = $93.00, the total the preview opens with.
For travel fees and what a loan signing invoice includes, see how to invoice as a notary.
Why Billed fits notary billing
- For the same fee and travel charges on every job, Billed's invoice software page says you can "save the products and services you sell so you can pull them into an invoice instead of retyping them."
- Keep each signing company's details on file: Billed's client management page says "Billed lets you save each client's company name, contact person, email, phone number, billing address, and any custom notes."
- Chase signings that haven't been paid: Billed's invoice software page says "Invoice reports show which invoices are paid, partially paid or past due, and you can see who owes you money and send them a payment reminder."
How the notary invoice generator works
Three steps from blank page to a polished invoice your clients can pay with confidence.
- 1
Count the notarial acts
Enter the number of acts and your fee for one, then add lines for travel and printing.
- 2
Leave tax empty unless it applies
If a tax applies, type its percentage and the preview shows it under the subtotal.
- 3
Use Billed's invoice generator
Pressing the Open full generator button leads to Billed's full generator in another tab. The rows you entered on this page aren't passed along.
Features that match real notary workflows
Save Products & Services
Billed's features page says: "Save products and services in Billed App and pull these products quickly in your invoices."
Client Profiles
Billed's features page says: "Create and save client profiles to bill them quickly."
Payment Receipts
Billed's features page says: "Send payment receipts to your clients after they have paid for your invoices."
Partially Paid Invoices
Billed's features page says: "See partially paid invoices and send payment reminders to your customers."
Related Resources
Notary invoicing: common questions
Grow your notary business with Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| Charge | How to enter it |
|---|---|
| Notarial acts | Number of acts × your fee for one act |
| Travel | Its own line |
| Printing | Pages × price per page |
| Notary fees | Check your state's notary rules |
| Tax | One percentage on the subtotal, if your state's rules call for it |
When this isn't for you
If a signing service or title company pays you through its own platform and doesn't ask for an invoice, you may not need one; check what they require.