Free tool
Free Notary Invoice Generator: Free Template & Guide
Log each notarization with signer name, document type, and travel fees so title companies process your invoice on the spot.
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Invoice preview
Notary Services
#045595
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Open full generatorInvoicing for your notary business
Notaries invoice for document notarization, mobile notary travel, loan-signing services, and witness fees. Clients and title companies need invoices that reference the documents notarized, signing dates, and signer names for legal and financial records.
List each notarization with the document type, number of signatures, signer name, and date. For mobile services, add the travel fee and location visited.
Why Billed fits notary billing
- Document each notarization with document type, signer name, date, and number of signatures witnessed.
- Add mobile travel fees as a separate charge from per-signature notarization fees.
- Invoice loan-signing packages with the lender reference and document count for title-company billing.
- Include your notary commission number and expiration date for legal compliance.
- Track after-hours, weekend, and holiday surcharges as transparent add-on fees.
How the notary invoice generator works
Three steps from blank page to a polished invoice your clients can pay with confidence.
- 1
Enter Commission & Contact Info
Enter your notary business name, commission number, expiration date, and payment methods. Save client profiles with recurring signing contacts.
- 2
Log Signings & Travel Fees
Add each notarization with document type, signer name, signature count, and date. Include travel fees and after-hours surcharges.
- 3
Send to Client or Title Company
Export a PDF the client or title company can attach to their signing file. Commission credentials make the invoice a legal record.
Features that match real notary workflows
Per-signature billing
Charge by the number of signatures notarized in compliance with your state fee schedule.
Mobile travel fees
Add travel charges based on distance or flat rate for on-location notarization services.
Loan-signing documentation
Reference lender names and document counts for title-company billing and records.
Commission credential display
Show your notary commission number and expiration on every invoice for legal compliance.
After-hours surcharges
Add evening, weekend, and holiday premiums as visible line items above standard fees.
Document-type tracking
Note the type of document notarized for complete signing records.
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Notary invoicing: common questions
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At a glance
| Feature | What it does |
|---|---|
| Per-signature billing | Charge by the number of signatures notarized in compliance with your state fee schedule. |
| Mobile travel fees | Add travel charges based on distance or flat rate for on-location notarization services. |
| Loan-signing documentation | Reference lender names and document counts for title-company billing and records. |
| Commission credential display | Show your notary commission number and expiration on every invoice for legal compliance. |
| After-hours surcharges | Add evening, weekend, and holiday premiums as visible line items above standard fees. |
| Document-type tracking | Note the type of document notarized for complete signing records. |
How this generator was tuned. The default fields and line-item structure here reflect how Notary actually bill — based on reviewing real invoices and the fields clients approve fastest. A generic invoice template would include half of what's needed and twice what isn't. For each comparison or claim, we cross-referenced at least one primary source (the vendor's pricing page, an official government dataset, or a published industry report) and noted where the source disagrees with widely-cited secondary numbers. Where source figures change frequently (tax rates, vendor pricing tiers, regulatory thresholds), we flag the data point so it can be re-verified at the start of each filing or fiscal period.
When this isn't for you
This generator is built for solo Notary and small teams who send invoices directly to clients. If you bill through a third-party platform (Upwork, Fiverr, Toptal, a staffing agency, or insurance), their invoicing system is required — a custom invoice will not be paid. Operationally, the structure here breaks down once you cross the threshold of having a dedicated finance/billing team, multi-entity consolidation needs, or a regulated payer environment that mandates specific claim or billing formats. In those cases, treat this as background context and follow your platform's or payer's required workflow rather than a generic best-practice template. For teams under 20 people doing direct-to-client billing, this remains the right starting point — the rubric breaks at the enterprise/ERP boundary, not at small-team scale.