What should a notary invoice include?

Your name, business details and commission number and expiration; an invoice number, invoice date, payment terms and due date; the client; the appointment date, location, signers, documents and journal entry numbers; each notarial act with its fee; any travel, after-hours or printing charges; the amount due; and how to pay.

How do I fill in the fee for each notarial act?

Enter your fee per signature in the Rate column of each Notarial acts line. The sample leaves it at 0.00. Fees for notarial acts can be limited by law where you're commissioned, so check the fee rules first. In California, for example, the Secretary of State's 2026 handbook lists up to $15 for each signature on an acknowledgment.

Can a notary charge a travel fee?

This template treats travel, after-hours appointments and printing as business charges, separate from the notarial acts. Agree them with the client before the appointment, list each on its own line, and check the rules where you're commissioned before you add them.

Should signers' ID details go on the invoice?

Not on this template. The sample records ID details in the notary journal and puts only the journal entry numbers on the invoice, so the client can match the two.

How does the Excel file calculate the amount due?

Each line amount is Qty × Rate. The Notarial acts and Travel and other services subtotals add up their lines, and the Subtotal and Amount due are formulas. There's no tax line, and the template tip asks you not to delete the rows the totals refer to.

Can I type into the PDF?

The PDF is a blank form to print and fill in by hand. To type your details, use the Word or Excel file, then save or print it as a PDF if your client wants one.

Free Notary Service Invoice Template

A free notary invoice for a mobile signing appointment, with each notarial act billed per signature at the fee you enter, a travel fee, an after-hours fee, document printing by the page and the amount due, as a blank PDF form plus Word and Excel files

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Quick answer:This page has a free notary service invoice for billing a client after a signing appointment. It shows the notary's name, business name, address, contact details and a commission number and expiration field; an invoice number, invoice date, payment terms and due date; the client and company; the appointment date and time, location, signers, documents and journal entry numbers; a Notarial acts section and a Travel and other services section with Item, Details, Qty, Unit, Rate and Amount; and a Subtotal and Amount due. The notarial act fees are left at 0.00 for you to enter, because fees can be limited by law where you're commissioned. The PDF is a blank form to print and fill in; the Word and Excel files carry sample details, and the Excel file calculates the line amounts and totals.

NOTARY INVOICE

Notary

Name:: Alex Example, Notary Public
Business name:: Example Mobile Notary
Address:: 17 Example Court, Sampletown
Phone / email:: [Phone or email]
Commission no. and expiration:: [Commission no. and expiration date]

Invoice details

Invoice no.:: NT-0611
Invoice date:: Nov 9, 2026
Payment terms:: Net 7
Due date:: Nov 16, 2026

Bill to (client)

Client name:: Sam Example
Company:: Example Title & Escrow
Address:: 400 Sample Plaza, Sampletown
Email:: [Email]

Appointment

Date and time:: Nov 6, 2026, 7:30 p.m.
Location:: Client's office, 400 Sample Plaza, Sampletown
Signers:: 3 signers; ID details recorded in the notary journal
Documents:: [Document titles]
Journal entry nos.:: [Journal entry nos.]

Notarial acts

Item: AcknowledgmentAmount: 0.00
Details:
Deed of trust, 2 signers; enter your fee per signature
Qty:
2
Unit:
signature
Rate:
0.00
Item: JuratAmount: 0.00
Details:
Affidavit, 1 signer; enter your fee per signature
Qty:
1
Unit:
signature
Rate:
0.00

Notarial acts: line items
Item	Details	Qty	Unit	Rate	Amount
Acknowledgment	Deed of trust, 2 signers; enter your fee per signature	2	signature	0.00	0.00
Jurat	Affidavit, 1 signer; enter your fee per signature	1	signature	0.00	0.00

Notarial acts subtotal0.00

Travel and other services

Item: Mobile travel feeAmount: 45.00
Details:
Round trip to the client's office, 12 miles
Qty:
1
Unit:
trip
Rate:
45.00
Item: After-hours appointmentAmount: 25.00
Details:
Started 7:30 p.m.
Qty:
1
Unit:
appointment
Rate:
25.00
Item: Printing loan documentsAmount: 22.40
Details:
Printed for the signing
Qty:
112
Unit:
page
Rate:
0.20

Travel and other services: line items
Item	Details	Qty	Unit	Rate	Amount
Mobile travel fee	Round trip to the client's office, 12 miles	1	trip	45.00	45.00
After-hours appointment	Started 7:30 p.m.	1	appointment	25.00	25.00
Printing loan documents	Printed for the signing	112	page	0.20	22.40

Travel and services subtotal92.40

Subtotal: 92.40
Amount due: 92.40

How to pay

Accepted methods:: Bank transfer, ACH or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice NT-0611

Fee notes

The notarial act fees are left at 0.00 in this sample: enter your fee per signature.
Fees for notarial acts can be limited by law where you're commissioned; check the fee rules before you bill.
Sample terms: travel, after-hours and printing fees were agreed with the client before the appointment.

Thank you. Please quote the invoice number with your payment.

Notary service invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Notary details: name, business name, address, phone or email, and commission number and expiration

Invoice no., invoice date, payment terms and due date

Bill to (client): client name, company, address and email

Appointment details: date and time, location, signers, documents and journal entry numbers

Notarial acts priced per signature, with the fee left at 0.00 for you to enter

Travel and other services: mobile travel fee, after-hours appointment and printing by the page

Section subtotals, Subtotal and Amount due, with fee notes and how to pay

Blank PDF form plus Word (.docx) and Excel (.xlsx) versions with sample details and live totals in Excel

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal and amount due are formulas too.

NOTARY INVOICE

Notary

Name:: Alex Example, Notary Public
Business name:: Example Mobile Notary
Address:: 17 Example Court, Sampletown
Phone / email:: [Phone or email]
Commission no. and expiration:: [Commission no. and expiration date]

Invoice details

Invoice no.:: NT-0611
Invoice date:: Nov 9, 2026
Payment terms:: Net 7
Due date:: Nov 16, 2026

Bill to (client)

Client name:: Sam Example
Company:: Example Title & Escrow
Address:: 400 Sample Plaza, Sampletown
Email:: [Email]

Appointment

Date and time:: Nov 6, 2026, 7:30 p.m.
Location:: Client's office, 400 Sample Plaza, Sampletown
Signers:: 3 signers; ID details recorded in the notary journal
Documents:: [Document titles]
Journal entry nos.:: [Journal entry nos.]

Notarial acts

Item: AcknowledgmentAmount: 0.00
Details:
Deed of trust, 2 signers; enter your fee per signature
Qty:
2
Unit:
signature
Rate:
0.00
Item: JuratAmount: 0.00
Details:
Affidavit, 1 signer; enter your fee per signature
Qty:
1
Unit:
signature
Rate:
0.00

Notarial acts: line items
Item	Details	Qty	Unit	Rate	Amount
Acknowledgment	Deed of trust, 2 signers; enter your fee per signature	2	signature	0.00	0.00
Jurat	Affidavit, 1 signer; enter your fee per signature	1	signature	0.00	0.00

Notarial acts subtotal0.00

Travel and other services

Item: Mobile travel feeAmount: 45.00
Details:
Round trip to the client's office, 12 miles
Qty:
1
Unit:
trip
Rate:
45.00
Item: After-hours appointmentAmount: 25.00
Details:
Started 7:30 p.m.
Qty:
1
Unit:
appointment
Rate:
25.00
Item: Printing loan documentsAmount: 22.40
Details:
Printed for the signing
Qty:
112
Unit:
page
Rate:
0.20

Travel and other services: line items
Item	Details	Qty	Unit	Rate	Amount
Mobile travel fee	Round trip to the client's office, 12 miles	1	trip	45.00	45.00
After-hours appointment	Started 7:30 p.m.	1	appointment	25.00	25.00
Printing loan documents	Printed for the signing	112	page	0.20	22.40

Travel and services subtotal92.40

Subtotal: 92.40
Amount due: 92.40

How to pay

Accepted methods:: Bank transfer, ACH or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice NT-0611

Fee notes

The notarial act fees are left at 0.00 in this sample: enter your fee per signature.
Fees for notarial acts can be limited by law where you're commissioned; check the fee rules before you bill.
Sample terms: travel, after-hours and printing fees were agreed with the client before the appointment.

Thank you. Please quote the invoice number with your payment.

Notary service invoice

An invoice for a mobile notary appointment: each notarial act by signature with the fee left for you to enter, a travel fee, an after-hours fee, document printing by the page and the amount due, with commission and journal placeholders.

A request for payment — shows the amount due

Download

What's on the notary invoice

The notary service invoice bills a client for a signing appointment you've finished. It has:

Notary: your Name, Business name, Address, Phone / email and Commission no. and expiration.
Invoice details: Invoice no., Invoice date, Payment terms and Due date.
Bill to (client): Client name, Company, Address and Email.
Appointment: Date and time, Location, Signers, Documents and Journal entry nos.
Two priced sections: Notarial acts and Travel and other services. Each has the columns Item, Details, Qty, Unit, Rate and Amount, and its own subtotal.
Totals: Subtotal and Amount due.
How to pay: accepted methods, placeholders for your account name and bank details, and the payment reference to quote.
Fee notes: three short notes about your fee per signature, fee rules and the agreed charges.

It comes as three files:

PDF: a blank form to print and fill in by hand.
Word (.docx) and Excel (.xlsx): the same layout filled with sample details. Overwrite them with your own.

In the Excel file:

Each line amount is Qty × Rate.
The two section subtotals, the Subtotal and the Amount due are formulas.
There's no tax line.

The sample works out like this:

0.00 for notarial acts, because the fees are left for you to enter;
92.40 for travel and other services: a 45.00 travel fee, a 25.00 after-hours fee and 112 printed pages at 0.20 (22.40);
a Subtotal and Amount due of 92.40, due by Nov 16, 2026 on Net 7 terms.

Once you enter your fees per signature, the notarial acts subtotal and the amount due update in the Excel file. The sample prices only show how the form works, so use your own.

Notarial acts and your fee per signature

Put each notarial act on its own line, with the document and the number of signers in Details. The sample has an Acknowledgment for a deed of trust with 2 signers (Qty 2, Unit "signature") and a Jurat for an affidavit with 1 signer (Qty 1). Both rates are left at 0.00 so you enter your own fee.

The law where you're commissioned can limit what you charge for notarial acts, so check the fee rules before you bill. In California, for example, the Secretary of State's 2026 Notary Public Handbook quotes Government Code section 8211:

an acknowledgment is up to $15 for each signature taken;
administering an oath or affirmation to one person and executing the jurat is up to $15.

The handbook adds that a California notary can charge less or nothing, and must make a journal entry even when no fee is charged. Elsewhere, check the fee rules where you hold your commission.

Travel, after-hours and printing

The Travel and other services section is for charges that aren't notarial acts:

Mobile travel fee: the sample is 1 trip at 45.00, "Round trip to the client's office, 12 miles".
After-hours appointment: 1 appointment at 25.00 for a signing that "Started 7:30 p.m."
Printing loan documents: 112 pages at 0.20, or 22.40.

These are your business terms. Agree them with the client before the appointment, as the sample's fee note says, and keep each one on its own line so the client can see what they're paying for besides the notarizations. Check the rules where you're commissioned before you add charges like these.

Appointment and journal details

The Appointment block ties the invoice to the signing: when and where it happened, the number of signers, which documents you notarized, and the Journal entry nos. for the acts. The sample reads "3 signers; ID details recorded in the notary journal", so signers' ID details stay in your journal and don't go on the invoice. Fill in your Commission no. and expiration in the Notary block as well.

Getting paid

Set the Payment terms and Due date to what you agreed. Net 7 is only the sample. How to pay lists the accepted methods and the Payment reference to quote, here the invoice number.

To let clients pay online instead, send the invoice from Billed, which publishes this page. Billed connects to Stripe and PayPal, and only their standard rates apply (accept payments). When a client pays, you can give them a payment receipt.

Related templates

Legal and real estate work: the lawyer invoice and the real estate invoice.
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All invoice templates.

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What's included in this invoice template

Part	What it holds
Notary	Name, business name, address, phone or email, commission no. and expiration
Invoice details	Invoice no., invoice date, payment terms, due date
Bill to (client)	Client name, company, address, email
Appointment	Date and time, location, signers, documents, journal entry nos.
Notarial acts	Item, details, qty, unit, rate, amount; subtotal
Travel and other services	Item, details, qty, unit, rate, amount; subtotal
Totals	Subtotal, amount due
How to pay	Accepted methods, account and bank placeholders, payment reference
Fee notes	Your fee per signature, fee rules where you're commissioned, agreed charges

When this isn't for you

This invoice bills a notary's own fees and the charges agreed for the appointment. For legal services, use the lawyer invoice; for real estate commissions or fees, use the real estate invoice.