How do I bill a month of training sessions?

One row holds the month: describe it with the client's name, then use the session count for quantity and your per-session price for rate.

Should an assessment share a row with the sessions?

No. Give the assessment, and any written program, a row each beneath the sessions.

Does the generator charge tax on training?

Tax is added only after you enter a percentage, which is then charged on the full subtotal. Your state's department of revenue or an accountant can confirm whether training is taxable where you work.

Invoice generator

Free Personal Trainer Invoice Generator

Q: Which guide covers packages and company sessions?

The personal trainer invoicing guide covers per-session versus package billing, monthly plans, travel to clients' homes and company sessions. This page sticks to the generator.

Count the month's sessions onto one row at your session rate, add an assessment or program if you provided one, and check the subtotal in the preview.

Create a Trainer Invoice All generators

Try the Personal Trainer invoice generator

Add line items below to see a preview on this page. The button below the preview opens Billed's invoice generator.

Invoice preview

Personal Trainer Services

#000123

Description

Qty

Rate

Subtotal$700.00

Tax%$0.00

Total$700.00

This preview stays on this page. The button opens Billed's invoice generator in a new tab.

Open full generator

Invoicing for your personal trainer business

In the preview, start with the sessions: count the sessions a client had over the month onto one row, with the client and month named in the description and your session rate as the price. A fitness assessment or a written program is a separate charge, so each takes a row below the sessions.

One tax percentage can be added, and it is applied to the subtotal. Whether personal training is taxable where you work is worth confirming before you put in a rate.

Worked example, with sample figures: in June a client has 8 sessions at $70.00, 8 × $70.00 = $560.00, one fitness assessment at 1 × $60.00 = $60.00 and a written program at 1 × $80.00 = $80.00. The subtotal is $560.00 + $60.00 + $80.00 = $700.00 before tax.

Per-session versus package billing, monthly plans, travel to clients' homes and company sessions are covered in the personal trainer invoicing guide.

Why Billed fits personal trainer billing

Keep monthly clients billed without retyping: Billed's recurring invoices page says "Invoices are created automatically and sent to your customers according to your settings."
Split a package into payments: Billed's help center says "Clients can pay several installments against a single invoice."
Chase missed payments: Billed's help center says "You can set a schedule of payment reminders before and after the invoice's due date."

How the personal trainer invoice generator works

Three steps from blank page to a polished invoice your clients can pay with confidence.

1
Count the sessions
The client and month go in the description; the session count and your rate per session fill the other two boxes.
2
Add extras and tax
Assessments and written programs each get their own row. Leave the tax box blank unless training is taxable in your state.
3
Open the full generator
Open full generator is a link that opens Billed's invoice generator.

Features that match real personal trainer workflows

Recurring Invoices

Billed's recurring invoices page says "Choose whether to send invoices daily, weekly, monthly or yearly."

Partially Paid Invoices

Billed's help center says "Clients can now pay a partial amount through this invoice."

Send Payment Reminders

Billed's help center says "You can set a schedule of payment reminders before and after the invoice's due date."

Accept Credit Cards

Billed's invoice software page says "Connect your Stripe account and every invoice you send gets a pay button, so clients can pay by card."

Create this invoice

Open the invoice generator to fill in this invoice.

Create a Trainer Invoice

Related Resources

Personal Trainer invoicing: common questions

Grow your personal trainer business with Billed

Create invoices, track payments and keep your clients' details in one place with Billed.

Get Started View pricing

Quick answer:In the generator, a personal trainer counts the month's sessions onto one row at the session rate and puts an assessment or written program on rows below; the tax box is used only when training is taxable in the trainer's state.

At a glance

What you provided	How to enter it
Training sessions	Sessions × your session rate
Fitness assessment	One row
Written program	One row
Sales tax	Blank unless training is taxable in your state

When this isn't for you

If the way you invoice clients today already works for you, there's no need to switch.