• Map your week before you compare tools
  • Billed

When you run the business alone, invoicing software has to save you time every week without turning into another job. Choose it by your own workflow: who you bill regularly, who you bill once, how you follow up, and when you look at the numbers.

Billed publishes this page, and Billed is invoicing software. This page doesn't rank tools; for tool-by-tool descriptions in each vendor's own words, see the guides linked below.

Map your week before you compare tools

  • Regular clients. If some clients pay the same amount on a schedule, recurring invoices remove a monthly task.
  • One-off projects. Check that a quote can become the invoice without retyping it.
  • Follow-up. Decide how you'll remind late payers, so it doesn't depend on your memory.
  • Your numbers. Pick one day a month to see what's paid, what's late and what's coming in.
  • Admin time. Time how long one invoice takes in each trial, and pick the shortest routine you'll keep up.

Billed

Billed is listed here because it publishes this page, not as a ranking against the tools in the linked guides.

  • Recurring Invoices: Billed's invoice software page says "For clients you bill on a schedule, set up a recurring profile once."
  • Client Profiles: Billed's features page says "Create and save client profiles to bill them quickly."
  • Due Dates: Billed's invoice software page says "Set a due date on each invoice so your client knows when to pay."
  • Invoice Reports: Billed's financial reporting page says "Billed offers several built-in reports: Invoice Reports (paid, partially paid, and overdue), Expense Reports, Income vs Expense Reports, Top Selling Products, and Time Tracking Reports."

Where to compare tools

These guides describe other tools only in words quoted from each vendor's own website:

For one tool at a time next to Billed, see Billed vs FreshBooks, Billed vs QuickBooks and Billed vs Wave.

Worked example: one month of billing

Sample figures: a solo designer has 3 retainer clients at 900.00 a month, so 3 × 900.00 = 2,700.00, plus one website project billed at 1,250.00. The month's invoicing comes to 2,700.00 + 1,250.00 = 3,950.00 across 4 invoices, 3 of which repeat every month. The repeat invoices are the first thing to set up in any tool you try.

When this guide isn't for you

If you're hiring your first employee or managing a team's hours, you'll want payroll and team time tracking as well, which this checklist doesn't cover.

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Frequently Asked Questions

What makes invoicing software suit a solopreneur?

It fits your week: recurring invoices for regular clients, quotes that turn into invoices, reminders you don't have to remember, and a monthly view of what's paid and what's late.

Can Billed bill my retainer clients on a schedule?

Billed's invoice software page says "For clients you bill on a schedule, set up a recurring profile once. Choose the billing frequency (daily, weekly, monthly or yearly) and how many invoices to send, or keep sending until you stop."

How do I compare other tools?

The service business, new business and side hustle guides each describe several tools in the vendors' own words. The comparison pages set one tool at a time next to Billed.

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