Invoicing Software for Home Inspectors

In the US, the Bureau of Labor Statistics' Occupational Outlook Handbook (page last modified October 29, 2026) says "Home inspectors typically examine houses, condominiums, townhomes, and other dwellings to report on their structure and overall condition." It also says "Most states and localities require construction and building inspectors to have a license or certification."

An inspection invoice names the property, the inspection and any add-on tests the client ordered, each with its price. Who the invoice goes to, the buyer or the seller, depends on who booked the inspection. Licensing and contract rules depend on your state, so check them where you work.

Billed's help center says you can save the items and services you sell with a tax, and "This tax will be automatically added to the invoices and estimates where you use this item or service."

On site, Billed's mobile app page says "Billed for iOS and Android syncs with the web dashboard in real time, so you can invoice the moment a job is done." For clients who book more than once, Billed's invoice software page says "Give a client a discount on an invoice, or create coupons." Billed's client management page says "Each client profile in Billed includes a complete history of invoices, estimates, and payments."

These are sample figures, and any sales tax isn't included. A buyer books a home inspection at $425.00 and adds a radon test at $175.00 and a sewer scope at $200.00. $425.00 + $175.00 + $200.00 = $800.00.

Each service is saved as an item, so the inspector puts the three of them on one invoice as separate lines, naming the property address, and sends it from the phone at the end of the inspection. The buyer pays $800.00 by card from the invoice, and the inspector sends a payment receipt.

Billed's invoice software page says "Connect your Stripe account and every invoice you send gets a pay button, so clients can pay by card." and "Connect PayPal to add a PayPal option as well." It also says "When a client pays by check or cash, record it as an offline payment so all your income is in one place." and "After a client pays, you can send them a payment receipt."

If an invoice isn't paid at the inspection, the same page says "Set a due date on each invoice so your client knows when to pay." Billed's help center says "You can set a schedule of payment reminders before and after the invoice's due date."

Billed's expenses page says "An expense in Billed records who you paid, when, how much and which category it belongs to, with the receipt attached to the same entry." Its financial reporting page says "Billed offers several built-in reports: Invoice Reports (paid, partially paid, and overdue), Expense Reports, Income vs Expense Reports, Top Selling Products, and Time Tracking Reports."

Whether sales tax applies to inspection services, and which costs you can deduct, depends on your state and your business, so ask your accountant.