Invoicing Software for Pet Grooming, Walking & Boarding

Pet boarding and daycare facilities juggle multiple rate structures that vary by animal size, suite type, and length of stay. A standard kennel run might bill at $45 per night while a luxury suite with a webcam runs $85 per night—and daycare rates differ again at $35 per full day or $22 for a half-day drop-in. Billed lets you build rate templates for each accommodation tier so invoices generate with the correct per-night or per-day charge based on the booking.

When a dog boards for six nights but the owner adds two daycare days on either end of the stay, each segment appears as its own line item with dates, duration, and unit price. Late pick-ups that push a half-day into a full-day rate adjust on the invoice automatically. For facilities offering extended-stay discounts—seven nights at 10% off, 14 nights at 15% off—Billed applies the tier once the qualifying threshold is met. This eliminates the front-desk math errors that happen during busy Friday afternoon drop-offs when staff are checking in a dozen pets simultaneously.

Grooming revenue depends on upselling add-ons beyond the base bath-and-trim, but owners push back when extras are lumped into one charge. Billed lets you create grooming packages—basic bath ($40), full groom ($65), breed-specific cut ($80)—and attach optional add-ons as individual line items. A teeth brushing at $12, nail grinding at $15, de-shedding treatment at $25, ear cleaning at $10, and blueberry facial at $18 each appear separately so the pet owner sees exactly what their dog received.

For salons running tiered pricing by weight class—small breeds under 25 lbs, medium 25–50 lbs, large 50–80 lbs, giant over 80 lbs—Billed assigns the correct base price when the groomer selects the pet's profile. Coat-condition surcharges for severely matted dogs can be added at check-in with a description like "Matting surcharge: full-body dematting, 45 additional minutes" so the upcharge is documented before work begins. This transparency turns add-ons into welcomed service upgrades rather than billing surprises at the register.

Dog walking businesses operate on two billing models: subscription packages and per-visit invoicing. A client buying a 20-walk monthly package at $380 expects one predictable invoice, while a pet parent booking three ad-hoc 30-minute walks per week wants an itemized bill at month-end. Billed supports both. Subscription clients receive automated monthly invoices with their package rate, and per-visit clients get invoices with each walk logged by date, duration, and walker name.

When a subscriber uses only 17 of 20 included walks, the remaining three can roll over or expire based on your policy—Billed tracks the balance either way. Group walks at a lower per-dog rate versus private walks at a premium rate appear as distinct line items so pricing is never ambiguous. For walking companies with multiple staff, each walker's visits are logged under their name, giving you a clean audit trail that doubles as a payroll reference. GPS check-in and check-out timestamps from your walking app can be noted on the invoice to reassure owners that visits happened as scheduled.

Pet sitting invoices need more detail than a single line reading "pet sitting—$50" because owners who are out of town want assurance their animals received proper care. Billed lets sitters itemize each visit by date and time slot—morning feeding at $25, midday walk and play at $30, evening medication administration at $20—so the invoice doubles as a care log. When a sitter handles additional tasks like plant watering, mail collection, or litter box cleaning, those appear as separate add-on charges.

For overnight pet sitting at the client's home, Billed supports nightly rates with early-arrival or late-departure surcharges. Multi-pet households pay per additional animal—typically $10 to $20 per extra pet per visit—and the invoice lists each animal by name with the services provided. Holiday sitting commands premium rates of 1.5x to 2x the standard fee, and Billed applies these multipliers automatically for visits falling within date ranges you define as peak periods. This level of detail builds trust with anxious pet parents and reduces post-trip billing disputes.

Boarding and daycare facilities require proof of rabies, DHPP, bordetella, and canine influenza vaccinations before accepting a pet—but tracking expiration dates across hundreds of active clients manually leads to compliance gaps. Billed lets you attach vaccination requirements to each client profile with expiration dates that flag when records lapse. When a booking invoice generates for a dog whose bordetella vaccine expires in five days, the system alerts front desk staff before confirming the reservation.

This protects your facility from liability and eliminates the uncomfortable conversation at drop-off when an owner's records are expired. You can also note breed-specific requirements, behavioral flags, or special medical needs—insulin injections twice daily, anti-anxiety medication at bedtime—directly on the client profile so every staff member who handles that pet sees the care instructions. For facilities that charge a medication administration fee of $5 to $10 per dose, those line items auto-attach to the boarding invoice when the medical flag is present.

Thanksgiving, Christmas, New Year's, Fourth of July, and spring break drive boarding occupancy to capacity—and pet care businesses that do not adjust pricing leave significant revenue on the table. Billed lets you define peak periods by date range and assign surcharge rates: a flat $15-per-night holiday fee, a 25% premium on daycare, or tiered pricing where Christmas week commands a higher markup than Presidents' Day weekend.

When an owner books boarding that spans both regular and holiday dates, Billed splits the invoice automatically—standard nightly rate for the non-holiday portion and the surcharge rate for peak nights—so the math is transparent. For grooming salons that run pre-holiday rush pricing when every appointment slot is booked solid in December, a seasonal surcharge line item communicates the premium without awkward verbal explanations. Posting your holiday rate calendar on invoices and booking confirmations months in advance trains clients to expect peak pricing, reducing pushback and last-minute cancellations during your highest-revenue weeks of the year.