What should a bookkeeping invoice include?

Your business details, an invoice number, invoice date, payment terms, due date and the service period; the client; your engagement letter reference, the client's monthly tier and the accounts you reconciled; the monthly fee, any extra accounts, catch-up hours and add-ons; the subtotal, any sales tax and the amount due; and how to pay.

How do I show my pricing tier on the invoice?

Describe the tier in the Monthly tier field, such as the accounts covered and the number of transactions a month, and bill the month on the Monthly bookkeeping line. The template leaves the tier as a placeholder, so it fits whatever tiers your engagement letter sets.

Where do year-end services go?

In the Year-end add-ons section, as a line priced separately from the monthly fee. The sample bills a year-end close package for the client's tax preparer and notes that tax returns aren't included. Describe what your own package covers.

How does the Excel file calculate the amount due?

Each line amount is Qty × Rate. Each section has a subtotal, the Subtotal adds the three sections, the sales tax is the Subtotal × the rate you enter, and the Amount due is the Subtotal plus the tax. The template tip asks you not to delete the rows the totals refer to.

Can I type into the PDF?

The PDF is a blank form to print and fill in by hand. To type your details, use the Word or Excel file, then save or print it as a PDF if your client wants one.

Free Bookkeeping and Accounting Services Invoice Template

Q: How do I bill catch-up work?

List it in the Catch-up work section, one line per job, with the months or records it covers in Details, the hours in Qty and your hourly rate in Rate. The section has its own subtotal, so the client can see it apart from the monthly fee.

A free bookkeeping invoice for a month of work, with the monthly fee at the client's tier, extra account reconciliations, catch-up hours at an hourly rate, year-end add-ons and a sales tax rate cell, as a blank PDF form plus Word and Excel files

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Quick answer:This page has a free bookkeeping services invoice for billing a client for a month of bookkeeping. It shows the bookkeeper's details; an invoice number, invoice date, payment terms, due date and service period; the client company; an Engagement block with the engagement letter reference, a monthly tier placeholder and the accounts reconciled; three sections (Monthly bookkeeping, Catch-up work and Year-end add-ons) with Item, Details, Qty, Unit, Rate and Amount; and a Subtotal, "Sales tax, if applicable" with an editable rate, and Amount due. The PDF is a blank A4 form to print and fill in; the Word and Excel files carry sample details, and the Excel file calculates the line amounts and totals.

BOOKKEEPING INVOICE

Bookkeeper

Business name:: Example Bookkeeping Services
Address:: 12 Example Ledger Lane, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: BK-1107
Invoice date:: Dec 1, 2026
Payment terms:: Net 15
Due date:: Dec 16, 2026
Service period:: Nov 1-30, 2026

Bill to (client)

Company:: Example Landscaping LLC
Attention:: Owner
Email:: [Email]

Engagement

Engagement letter:: [Engagement letter ref. and date]
Monthly tier:: [Your tier, such as accounts covered and transactions a month]
Accounts reconciled:: Operating checking, savings and 1 credit card, plus payroll clearing

Monthly bookkeeping

Item: Monthly bookkeepingAmount: 450.00
Details:
November 2026, at the tier in the engagement letter
Qty:
1
Unit:
month
Rate:
450.00
Item: Additional account reconciliationAmount: 40.00
Details:
Payroll clearing account
Qty:
1
Unit:
account
Rate:
40.00

Monthly bookkeeping: line items
Item	Details	Qty	Unit	Rate	Amount
Monthly bookkeeping	November 2026, at the tier in the engagement letter	1	month	450.00	450.00
Additional account reconciliation	Payroll clearing account	1	account	40.00	40.00

Monthly subtotal490.00

Catch-up work

Item: Catch-up bookkeepingAmount: 422.50
Details:
Categorize and reconcile Aug and Sep 2026
Qty:
6.5
Unit:
hour
Rate:
65.00
Item: Vendor list cleanupAmount: 97.50
Details:
Merge duplicate vendor records
Qty:
1.5
Unit:
hour
Rate:
65.00

Catch-up work: line items
Item	Details	Qty	Unit	Rate	Amount
Catch-up bookkeeping	Categorize and reconcile Aug and Sep 2026	6.5	hour	65.00	422.50
Vendor list cleanup	Merge duplicate vendor records	1.5	hour	65.00	97.50

Catch-up subtotal520.00

Year-end add-ons

Item: Year-end close packageAmount: 350.00
Details:
Adjusting entries list and year-end reports for your tax preparer
Qty:
1
Unit:
package
Rate:
350.00

Year-end add-ons: line items
Item	Details	Qty	Unit	Rate	Amount
Year-end close package	Adjusting entries list and year-end reports for your tax preparer	1	package	350.00	350.00

Add-ons subtotal350.00

Subtotal: 1,360.00
Sales tax, if applicable (0%): 0.00
Amount due: 1,360.00

How to pay

Accepted methods:: Bank transfer, ACH or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice BK-1107

Engagement notes

Sample terms: the monthly fee covers the tier set out in the engagement letter; a month above the tier is billed at the next tier.
Catch-up hours are billed at 65.00 an hour, as agreed.
The year-end close package is prepared for your tax preparer; tax returns are not included.

Please quote the invoice number with your payment.

Bookkeeping services invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Bookkeeper details, invoice no., invoice date, payment terms, due date and service period

Bill to (client): company, attention and email

Engagement block: engagement letter reference, monthly tier placeholder and accounts reconciled

Monthly bookkeeping section for the monthly fee and extra account reconciliations

Catch-up work section for hours × an hourly rate

Year-end add-ons section for work priced apart from the monthly fee

Section subtotals, Subtotal, "Sales tax, if applicable" with a rate cell, and Amount due

Blank PDF form plus Word (.docx) and Excel (.xlsx) versions with sample details and live totals in Excel

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a quantity × rate formula, and so are the section subtotals, subtotal, tax and amount due. The tax rate sits in its own cell, so you can change it.

BOOKKEEPING INVOICE

Bookkeeper

Business name:: Example Bookkeeping Services
Address:: 12 Example Ledger Lane, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: BK-1107
Invoice date:: Dec 1, 2026
Payment terms:: Net 15
Due date:: Dec 16, 2026
Service period:: Nov 1-30, 2026

Bill to (client)

Company:: Example Landscaping LLC
Attention:: Owner
Email:: [Email]

Engagement

Engagement letter:: [Engagement letter ref. and date]
Monthly tier:: [Your tier, such as accounts covered and transactions a month]
Accounts reconciled:: Operating checking, savings and 1 credit card, plus payroll clearing

Monthly bookkeeping

Item: Monthly bookkeepingAmount: 450.00
Details:
November 2026, at the tier in the engagement letter
Qty:
1
Unit:
month
Rate:
450.00
Item: Additional account reconciliationAmount: 40.00
Details:
Payroll clearing account
Qty:
1
Unit:
account
Rate:
40.00

Monthly bookkeeping: line items
Item	Details	Qty	Unit	Rate	Amount
Monthly bookkeeping	November 2026, at the tier in the engagement letter	1	month	450.00	450.00
Additional account reconciliation	Payroll clearing account	1	account	40.00	40.00

Monthly subtotal490.00

Catch-up work

Item: Catch-up bookkeepingAmount: 422.50
Details:
Categorize and reconcile Aug and Sep 2026
Qty:
6.5
Unit:
hour
Rate:
65.00
Item: Vendor list cleanupAmount: 97.50
Details:
Merge duplicate vendor records
Qty:
1.5
Unit:
hour
Rate:
65.00

Catch-up work: line items
Item	Details	Qty	Unit	Rate	Amount
Catch-up bookkeeping	Categorize and reconcile Aug and Sep 2026	6.5	hour	65.00	422.50
Vendor list cleanup	Merge duplicate vendor records	1.5	hour	65.00	97.50

Catch-up subtotal520.00

Year-end add-ons

Item: Year-end close packageAmount: 350.00
Details:
Adjusting entries list and year-end reports for your tax preparer
Qty:
1
Unit:
package
Rate:
350.00

Year-end add-ons: line items
Item	Details	Qty	Unit	Rate	Amount
Year-end close package	Adjusting entries list and year-end reports for your tax preparer	1	package	350.00	350.00

Add-ons subtotal350.00

Subtotal: 1,360.00
Sales tax, if applicable (0%): 0.00
Amount due: 1,360.00

How to pay

Accepted methods:: Bank transfer, ACH or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice BK-1107

Engagement notes

Sample terms: the monthly fee covers the tier set out in the engagement letter; a month above the tier is billed at the next tier.
Catch-up hours are billed at 65.00 an hour, as agreed.
The year-end close package is prepared for your tax preparer; tax returns are not included.

Please quote the invoice number with your payment.

Bookkeeping services invoice

An invoice for a month of bookkeeping: the monthly fee at the tier in the engagement letter, an extra account reconciliation, catch-up hours at an hourly rate, a year-end close package as an add-on line, a tax rate cell and the amount due.

A request for payment — shows the amount due

Download

What's on the bookkeeping invoice

The bookkeeping services invoice bills a client for a month of bookkeeping. It has:

Bookkeeper: your Business name, Address and Phone / email.
Invoice details: Invoice no., Invoice date, Payment terms, Due date and Service period.
Bill to (client): Company, Attention and Email.
Engagement: Engagement letter, Monthly tier and Accounts reconciled.
Three priced sections: Monthly bookkeeping, Catch-up work and Year-end add-ons. Each has the columns Item, Details, Qty, Unit, Rate and Amount, its own subtotal, and one empty row for another line.
Totals: Subtotal, Sales tax, if applicable and Amount due.
How to pay: accepted methods, placeholders for your account name and bank details, and the payment reference to quote.
Engagement notes: three short notes about the tier, the catch-up rate and what the year-end package covers.

It comes as three files:

PDF: a one-page blank form to print and fill in by hand, with a blank for the tax rate. It's sized for A4 paper, so if you print on US Letter, check the scaling setting in your print dialog.
Word (.docx) and Excel (.xlsx): the same layout filled with sample details. Overwrite them with your own.

In the Excel file:

Each line amount is Qty × Rate.
The three section subtotals, the Subtotal, the sales tax and the Amount due are formulas.
Sales tax, if applicable applies to the whole Subtotal, at a rate cell you can change (0% in the sample). To leave it out, keep the rate at 0% rather than deleting rows, because the totals refer to them.

In the Word file the tax line shows its rate in the label ("(0%)"), so change both if you change the rate.

The sample works out like this:

Monthly bookkeeping: 450.00 for November at the client's tier, plus 40.00 for reconciling one more account (payroll clearing), for 490.00.
Catch-up work: 6.5 hours to categorize and reconcile August and September, plus 1.5 hours of vendor list cleanup, 8 hours at 65.00, for 520.00.
Year-end add-ons: a year-end close package at 350.00.
Subtotal and Amount due: 1,360.00, with sales tax at 0%, due by Dec 16, 2026 on Net 15 terms.

The sample prices only show how the form works. They aren't typical rates, so use your own.

The monthly fee and your tiers

The Monthly bookkeeping line bills the month at the tier in your engagement letter. The template doesn't set any tiers: the Monthly tier field reads "[Your tier, such as accounts covered and transactions a month]", so describe yours there. Put the letter's reference and date in Engagement letter, and list the accounts you reconciled in Accounts reconciled.

If a month needs work outside the tier, bill it as its own line. The sample adds "Additional account reconciliation" for a payroll clearing account at 40.00. Its engagement note is a sample term: "a month above the tier is billed at the next tier." Write your own rule in your engagement letter and in the notes.

Catch-up hours

Use Catch-up work for hourly jobs outside the monthly fee, such as bringing earlier months up to date. Give each job its own line with the months or records it covers in Details, the hours in Qty and your hourly rate in Rate. The sample note says the catch-up hours "are billed at 65.00 an hour, as agreed", so the client can check the rate against your agreement.

Year-end add-ons

Year-end add-ons holds work you price separately from the monthly fee. The sample line is a "Year-end close package" with "Adjusting entries list and year-end reports for your tax preparer". Its note says the package "is prepared for your tax preparer; tax returns are not included". Describe what your own package covers, so the client knows what's in it.

Sales tax and getting paid

The Sales tax, if applicable line is set to 0% in the sample. Whether bookkeeping services are taxable depends on your state and local rules, so check with your tax agency before you set a rate.

Set the Payment terms and Due date to match your engagement letter. Net 15 is only the sample. If you bill the same monthly fee every month, Billed, which publishes this page, can send recurring invoices daily, weekly, monthly or yearly, and connects to Stripe and PayPal so clients can pay online (accept payments).

Related templates

Other professional services: the tax advisor invoice, the financial advisor invoice, the consulting invoice, the retainer invoice and the business invoice.
Invoice templates by format: Word, Excel, PDF, Google Docs and Google Sheets.
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What's included in this invoice template

Part	What it holds
Bookkeeper	Business name, address, phone or email
Invoice details	Invoice no., invoice date, payment terms, due date, service period
Bill to (client)	Company, attention, email
Engagement	Engagement letter, monthly tier, accounts reconciled
Monthly bookkeeping	Item, details, qty, unit, rate, amount; subtotal
Catch-up work	Item, details, qty, unit, rate, amount; subtotal
Year-end add-ons	Item, details, qty, unit, rate, amount; subtotal
Totals	Subtotal, sales tax (rate cell), amount due
How to pay	Accepted methods, account and bank placeholders, payment reference
Engagement notes	Tier rule, catch-up rate, what the year-end package covers

When this isn't for you

This invoice bills bookkeeping by the month, with hourly catch-up work and add-ons. If you bill tax preparation on its own, the tax advisor invoice fits better; for a fixed fee paid in advance, use the retainer invoice.