Billed vs Square Invoices

Creating and sending invoices

Square: you can send invoices by email, SMS or a shareable link, from the Square POS app or a web browser. Square's invoices page says you can "Set taxes and discounts that apply to invoices automatically when you add items or services," and customers can add a tip to a digital invoice. Square's invoices page describes branding with your logo and brand colors, several layouts, and custom fields such as terms and policies. Its pricing page lists custom invoice templates, batch invoices (one invoice to several customers) and invoice customization for Square Plus and Square Premium.

Billed: Billed's invoice software page says: "Choose an invoice template, add your logo and business details, and save the products and services you sell so you can pull them into an invoice instead of retyping them." The same page says: "When the invoice is ready, send it to your client by email." and "You can customize the emails Billed sends to match your business voice, or set up your own SMTP settings so they come from your own email account." On taxes and discounts: "Save your tax rates and settings once, and Billed calculates taxes automatically when you create invoices and estimates." and "Give a client a discount on an invoice, or create coupons." Its More Invoicing Features list includes Void Invoices, Invoice Chat, Invoice Attachments and Invoice History.

Recurring invoices and reminders

Square: recurring invoices are on every plan, and you can save a customer's card on file for automatic billing. Square's invoices page describes "automatic payment reminders sent before, on, or after the due date."

Billed: Billed's invoice software page says: "Choose the billing frequency (daily, weekly, monthly or yearly) and how many invoices to send, or keep sending until you stop." Billed's invoice software page says "Clients can link a credit card to make recurring payments easier." Billed's invoice software page says "Invoice reports show which invoices are paid, partially paid or past due, and you can see who owes you money and send them a payment reminder. Payment reminders can be customized."

Getting paid

Square: Square's invoices page lists payments "by credit card, Apple Pay, Google Pay, Cash App Pay, ACH bank transfer, or Afterpay". Square also takes cards in person, and records cash and checks. Square says "You can transfer funds to an external bank account the next business day for free or instantly for a fee."

Billed: Billed's invoice software page says "Connect Stripe and each invoice gets a pay button for card payments, or connect PayPal to add a PayPal option. Payments made by check or cash can be recorded in Billed as offline payments." It adds: "After a client pays, you can send them a payment receipt." Under Refund Your Customers it says: "Refund your customers from within Billed and keep track of refunds." Billed's product pages don't describe card readers or in-person card payments.

Deposits, payment schedules, estimates and contracts

Square: you can request a deposit, on every plan. Payment schedules, which split one invoice into several payments by milestone or phase, are listed for Plus and Premium. Estimates and contracts with e-signature are on every plan, and Plus and Premium add multi-package estimates and automatic conversion of accepted estimates into invoices.

Billed: Billed's estimating software page says "Your clients can easily approve or reject the estimates you send via link." and describes "converting approved estimates into invoices with just a few clicks". It also says "Easily create estimates in different currencies for each customer". To ask for a deposit with a separate invoice, see the deposit invoice template.

Currencies

Square: Square's FAQ says "No, Square does not support multi-currency acceptance today."

Billed: Billed's invoice software page says "Invoice customers in multiple currencies, choosing a different currency for each invoice or customer."

Time, expenses and more than one business

Square: Square's pricing page also lists staff tools such as timecards and shift scheduling, and Square offers point of sale, bookings, online stores and banking alongside invoices.

Billed: Billed's invoice software page says: "Billed keeps invoicing, estimates, expenses, time tracking and reports in one account." and "Attach receipts to your expenses, convert an approved estimate into an invoice, and bill for time you have tracked." Billed's invoice software page says "If you run more than one business, manage them in one place and switch between them. Invite your team, accountant or contractors and give them permissions in your account."

Accounting software

Square's FAQ says it offers integrations with QuickBooks Online and Xero.