Invoice generator
Free Architect Invoice Generator
Set out the phase you're billing, reimbursable costs and approved extra hours, review the running total, and move on to Billed. The opening rows hold sample figures.
Try the Architect invoice generator
Add line items below to see a preview on this page. The button below the preview opens Billed's invoice generator.
Invoice preview
Architect Services
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This preview stays on this page. The button opens Billed's invoice generator in a new tab.
Open full generatorInvoicing for your architect business
Every row of the preview has three boxes, for what the charge is, how many, and the price per unit in dollars, and the total updates as you type. For a phase of the project fee, enter 1 as the quantity and the phase amount as the rate, and use the phase name from your contract as the description. Reimbursable costs, such as printing, get a row of their own at the amount you paid.
For extra work the client has signed off, start a new row and enter the hours as the quantity. If you enter a tax percentage, the preview charges it on the full subtotal; leave it blank unless your state's rules say otherwise, and ask an accountant if you're not sure. The architect invoicing guide linked below covers phase splits and the fee billed to date.
Worked example, with the sample figures the preview opens with: a schematic design phase at 1 × $6,000.00, reimbursable printing at 1 × $145.00, and two hours of an approved added service at 2 × $180.00 = $360.00. The subtotal is $6,000.00 + $145.00 + $360.00 = $6,505.00; with no tax added, that is also the invoice total. Use your own fee and rates.
Why Billed fits architect billing
- Billed's invoice software page says: "Add files to your invoices and estimates." Drawings or receipts can go with a phase invoice.
- When a client pays a fee in parts, Billed's help center says: "A payment schedule lets you add a payment plan to the invoices."
- Billed's invoice software page says you can "convert an approved estimate into an invoice".
- The same page says: "Invoice reports show which invoices are paid, partially paid or past due, and you can see who owes you money and send them a payment reminder."
How the architect invoice generator works
Three steps from blank page to a polished invoice your clients can pay with confidence.
- 1
Write the phase or service
Replace the sample lines with the phase you are billing and any approved added service, one line each.
- 2
Add costs and hours
Put reimbursable costs on their own lines at what you paid, and added-service hours in Qty with your hourly rate in Rate.
- 3
Review and carry on
Add a tax rate only where one applies, review the total, and use the Open full generator button to carry on in Billed.
Features that match real architect workflows
Invoice History
Billed's features page says: "Billed App keeps complete history about the Invoice and its payments from the moment it is created."
Convert An Estimate To Invoice
Billed's features page says: "Convert your estimate to invoice with a single click after getting approval from your client."
Due Dates
Billed's features page says: "Set due dates for payment on your invoices so your clients know when they have to pay you."
Customisable Invoices
Billed's features page says: "Choose invoice template, add your logo and business info and customize invoices according to your needs."
Architect invoicing: common questions
Grow your architect business with Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| Preview field | What to enter for architecture work |
|---|---|
| Description | The phase or the added service, e.g. "Design development phase" |
| Qty | 1 for a phase fee, or the number of hours |
| Rate | The phase amount, a cost you paid, or your hourly rate |
| Tax % | 0 unless your state's rules apply tax to the service |
When this isn't for you
If the way you invoice clients today already works for you, there's no need to switch.