Invoice generator
Free Trucking Invoice Generator
Put the linehaul for the load on one row, add detention hours and a lumper charge beneath it, and the preview keeps the load's total current.
Try the Trucking invoice generator
Add line items below to see a preview on this page. The button below the preview opens Billed's invoice generator.
Invoice preview
Trucking Services
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This preview stays on this page. The button opens Billed's invoice generator in a new tab.
Open full generatorInvoicing for your trucking business
Think of each row as one charge on the load. When the linehaul was agreed as a flat amount, it goes in with 1 in Qty and the agreed figure in Rate; write the load number and the lanes in its description so the broker can match it to their paperwork. Detention fits a count of hours at your hourly detention rate, and a lumper fee you paid at the dock is a row of its own.
Before you put anything in the tax box, check your state's rules for freight and for reimbursed charges such as lumper fees.
Sample load, worked through: a Dallas-to-Memphis run carries a linehaul of 1 × $1,350.00 = $1,350.00, two hours of detention at $50.00 add 2 × $50.00 = $100.00, and the lumper fee is 1 × $120.00 = $120.00. Added together, $1,350.00 + $100.00 + $120.00 = $1,570.00, the figure the preview begins with.
For what a trucking invoice should include, when it's due and how brokers pay, see how to invoice as a trucking business.
Why Billed fits trucking billing
- Log a broker's check the day it arrives: Billed's invoice software page says "When a client pays by check or cash, record it as an offline payment so all your income is in one place."
- Hold on to lumper and scale tickets: Billed's expenses page says "Attach the receipt when you record the expense, and it stays with that entry in your Billed account instead of in a drawer or an inbox."
- Find unpaid loads fast. According to Billed's invoice software page, "Invoice reports show which invoices are paid, partially paid or past due, and you can see who owes you money and send them a payment reminder."
How the trucking invoice generator works
Three steps from blank page to a polished invoice your clients can pay with confidence.
- 1
Enter the load
One row for the linehaul with the load number and lanes, then rows for detention hours and any lumper fee.
- 2
Decide on the tax box
Your state's rules decide this; with no rate entered, the total equals the subtotal.
- 3
Go on to Billed
A press on Open full generator loads Billed's generator in its own tab, and this page's rows aren't included.
Features that match real trucking workflows
Record Offline Payments
Billed's features page says: "Record offline payments easily with Billed App payment management."
Attach Receipts
Billed's features page says: "Never lose a single receipt again. Keep all of your receipts in Billed App."
Due Dates
Billed's features page says: "Set due dates for payment on your invoices so your clients know when they have to pay you."
Payment Receipts
Billed's features page says: "Send payment receipts to your clients after they have paid for your invoices."
Trucking invoicing: common questions
Grow your trucking business with Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| Charge | Row to add |
|---|---|
| Linehaul | Qty 1, agreed amount in Rate, load number in the description |
| Detention | Hours × your detention rate |
| Lumper fee | A row of its own |
| Tax | Only after checking your state's rules |
When this isn't for you
If your loads are paid through a factoring company or a broker's own portal that builds the invoice for you, follow that process instead of this preview.