Invoicing Software for Trucking Companies

Billed's features page says you can "Save products and services in Billed App and pull these products quickly in your invoices." Save each charge you bill, such as linehaul, a stop-off or detention, and add the ones that apply to each load at the rate agreed for it, so the invoice matches what the shipper or broker approved. Billed's help center says: "Click 'Add a Line Item' and fill this section to charge against new items and services."

Billed's help center says you can add "additional details related to the transaction" in the invoice's additional notes, such as the load number and the broker's reference. Billed's invoice software page says: "Set a due date on each invoice so your client knows when to pay."

These are sample figures, not suggested rates. An owner-operator hauls a load of 650 miles at an agreed 2.40 a mile, 1,560.00, with one extra stop at 75.00 and 2 hours of detention at 60.00 an hour, 120.00.

The driver also paid a 180.00 unloading fee at the receiver, which the broker agreed to reimburse, so it goes on its own line. The invoice total is 1,935.00, and the signed bill of lading is attached.

The broker pays by check, and the owner-operator records it as an offline payment against the invoice. The sample leaves out taxes and fuel costs; ask your accountant how to treat them.

Billed's help center says "You can add attachments in the form of photos, PDFs, spreadsheets, or files in an invoice." A photo of the signed bill of lading or a PDF proof of delivery can go with the bill.

For fuel, tolls and scale tickets, Billed's expense tracking page says: "Attach the receipt when you record the expense, and it stays with that entry in your Billed account." It also says: "Give every expense a category so your spending is already sorted when you file taxes or hand the year to your accountant."

In the US, the Bureau of Labor Statistics' Occupational Outlook Handbook (page last modified August 27, 2026) says: "Some long-haul truck drivers, also called owner-operators, buy or lease trucks and go into business for themselves. In addition to their driving tasks, owner-operators have business tasks, including finding and keeping clients and doing administrative work."

For interstate for-hire, non-exempt motor carriers that extend credit to shippers, the federal rules in 49 CFR part 377 (Code of Federal Regulations, 2025 edition, as of October 1, 2025, published by the Government Publishing Office) say that on collect shipments the time for a carrier to "present its freight bill" "shall be 7 days", counted from "the date the shipment was delivered at its destination. This time period does not include Saturdays, Sundays, or legal holidays."

Unless a carrier's tariff sets a different period, the same part says "the credit period is 15 days. It includes Saturdays, Sundays, and legal holidays." Credit periods set in a tariff "shall not be longer than 30 calendar days."

This page doesn't cover which rules apply to your operation, your tariff or your contracts with brokers. Check them with FMCSA and a lawyer.

Billed's invoice software page answers "How do my clients pay invoices online?" with: "Connect Stripe and each invoice gets a pay button for card payments, or connect PayPal to add a PayPal option. Payments made by check or cash can be recorded in Billed as offline payments." The same page says "After a client pays, you can send them a payment receipt."

Billed's help center says you turn on payment reminders on the invoice, and "You can set a schedule of payment reminders before and after the invoice's due date." It also says "You can send up to three reminders." Billed's invoice software page says "Invoice reports show which invoices are paid, partially paid or past due."