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Trucking Invoice Template

A trucking invoice for a carrier billing a freight broker for one load, with the linehaul from the rate confirmation, a fuel surcharge on the linehaul, detention, lumper and scale fees at cost, and any advance taken off, in PDF, Word and Excel

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Quick answer:A trucking invoice, as set up on this page, is how a carrier bills a freight broker for one load. The template has placeholders for the carrier's USDOT and MC numbers, the broker's MC number, the load number, the rate confirmation and the BOL number, then the load's pickup, delivery, equipment, commodity and weight. It bills the linehaul by loaded miles at a rate per mile (or at a flat rate), detention hours after free time, and lumper and scale fees at cost. The totals are a subtotal, a fuel surcharge applied to the linehaul only, the lumper and scale fees added outside the subtotal, the total, "Less: advance" and the amount due. Fuel, detention and reimbursement terms come from the rate confirmation or agreement with the broker. To bill a shipper directly, use the freight invoice. It comes as a blank PDF form plus Word and Excel files with a sample load.

TRUCKING INVOICE

Carrier

Business name:
Example Trucking LLC
Address:
510 Example Yard Road, Sampletown
Phone / email:
[Phone or email]
USDOT / MC no.:
[USDOT and MC numbers]

Invoice details

Invoice no.:
TK-2204
Invoice date:
Nov 9, 2026
Payment terms:
Net 30
Due date:
Dec 9, 2026
Load no.:
LD-77310
Rate confirmation:
[Rate confirmation no. and date]

Bill to (broker)

Company:
Example Logistics Brokerage Inc.
Attention:
Carrier payables
Address:
75 Sample Exchange Drive, Sampletown
Email:
[Email]
Broker MC no.:
[Broker MC no.]

Load

Pickup:
Example Foods plant, Sampletown, Nov 5, 2026
Delivery:
Example Grocery warehouse, Exampleburg, Nov 6, 2026
Equipment:
53 ft refrigerated trailer
Commodity and weight:
Frozen vegetables, 40,000 lb
BOL no.:
[BOL no.]
Driver and truck:
[Driver name], truck 12

Linehaul

  • Item: Linehaul, Sampletown to ExampleburgAmount: 1,499.40
    Details:
    Loaded miles, per the rate confirmation
    Qty:
    612
    Unit:
    mile
    Rate:
    2.45
Linehaul subtotal1,499.40

Accessorial charges

  • Item: Detention at deliveryAmount: 150.00
    Details:
    3 hours after 2 free hours
    Qty:
    3
    Unit:
    hour
    Rate:
    50.00
Accessorials subtotal150.00

Lumper and scale fees, at cost

  • Item: Lumper fee at deliveryAmount: 185.00
    Details:
    [Lumper ticket no.]
    Qty:
    1
    Unit:
    ticket
    Rate:
    185.00
  • Item: Scale ticketAmount: 13.50
    Details:
    Certified scale, Sampletown
    Qty:
    1
    Unit:
    ticket
    Rate:
    13.50
Subtotal
1,649.40
Fuel surcharge on linehaul (15%)
224.91
Lumper and scale fees, at cost
198.50
Total
2,072.81
Less: advance
300.00
Amount due
1,772.81

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Load LD-77310 and invoice TK-2204

Load notes

  • Linehaul and fuel surcharge as agreed on the rate confirmation for load LD-77310.
  • Sample terms: 2 hours free at each stop, then detention at 50.00 an hour.
  • Lumper and scale fees are billed at cost; copies of the lumper and scale tickets are attached.
  • Advance of 300.00 issued on Nov 5, 2026, deducted above.

The signed BOL and proof of delivery are attached. Please quote the load number with your payment.

Trucking load invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Carrier block with a USDOT and MC number placeholder
Invoice details with payment terms, due date, load number and rate confirmation
Bill to (broker) with a broker MC number, plus a load block for pickup, delivery, equipment, commodity and weight, BOL number, and driver and truck
Linehaul table for loaded miles × a rate per mile, or a flat rate
Accessorial charges table for detention hours after free time
Lumper and scale fees at cost, kept out of the subtotal and the fuel surcharge
"Fuel surcharge on linehaul" rate cell, then the total, "Less: advance" and the amount due
Blank PDF, plus Word and Excel files with a sample load; the Excel file calculates the amounts and totals

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, fee, pass-through costs, total and amount due are formulas too. The amount due is the total minus the advance. The fee rate sits in its own cell, so you can change it.

TRUCKING INVOICE

Carrier

Business name:
Example Trucking LLC
Address:
510 Example Yard Road, Sampletown
Phone / email:
[Phone or email]
USDOT / MC no.:
[USDOT and MC numbers]

Invoice details

Invoice no.:
TK-2204
Invoice date:
Nov 9, 2026
Payment terms:
Net 30
Due date:
Dec 9, 2026
Load no.:
LD-77310
Rate confirmation:
[Rate confirmation no. and date]

Bill to (broker)

Company:
Example Logistics Brokerage Inc.
Attention:
Carrier payables
Address:
75 Sample Exchange Drive, Sampletown
Email:
[Email]
Broker MC no.:
[Broker MC no.]

Load

Pickup:
Example Foods plant, Sampletown, Nov 5, 2026
Delivery:
Example Grocery warehouse, Exampleburg, Nov 6, 2026
Equipment:
53 ft refrigerated trailer
Commodity and weight:
Frozen vegetables, 40,000 lb
BOL no.:
[BOL no.]
Driver and truck:
[Driver name], truck 12

Linehaul

  • Item: Linehaul, Sampletown to ExampleburgAmount: 1,499.40
    Details:
    Loaded miles, per the rate confirmation
    Qty:
    612
    Unit:
    mile
    Rate:
    2.45
Linehaul subtotal1,499.40

Accessorial charges

  • Item: Detention at deliveryAmount: 150.00
    Details:
    3 hours after 2 free hours
    Qty:
    3
    Unit:
    hour
    Rate:
    50.00
Accessorials subtotal150.00

Lumper and scale fees, at cost

  • Item: Lumper fee at deliveryAmount: 185.00
    Details:
    [Lumper ticket no.]
    Qty:
    1
    Unit:
    ticket
    Rate:
    185.00
  • Item: Scale ticketAmount: 13.50
    Details:
    Certified scale, Sampletown
    Qty:
    1
    Unit:
    ticket
    Rate:
    13.50
Subtotal
1,649.40
Fuel surcharge on linehaul (15%)
224.91
Lumper and scale fees, at cost
198.50
Total
2,072.81
Less: advance
300.00
Amount due
1,772.81

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Load LD-77310 and invoice TK-2204

Load notes

  • Linehaul and fuel surcharge as agreed on the rate confirmation for load LD-77310.
  • Sample terms: 2 hours free at each stop, then detention at 50.00 an hour.
  • Lumper and scale fees are billed at cost; copies of the lumper and scale tickets are attached.
  • Advance of 300.00 issued on Nov 5, 2026, deducted above.

The signed BOL and proof of delivery are attached. Please quote the load number with your payment.

Trucking load invoice

A carrier invoice to a freight broker for one load: the load number and rate confirmation reference, linehaul by loaded miles at a rate per mile, a fuel surcharge rate cell on the linehaul, detention hours, lumper and scale fees billed at cost, the advance already issued and the amount due.

A request for payment — shows the amount due

Download

What a trucking invoice covers

This trucking invoice is how a carrier bills a freight broker for one load. The broker arranged the load and sent you a rate confirmation with the agreed rate. After delivery, you invoice the broker against it: the linehaul, a fuel surcharge on the linehaul, any detention, the lumper and scale fees you paid at cost, less any advance the broker already paid you.

Trucking invoice or freight invoice?

  • This trucking invoice bills a broker for one load, against the broker's load number and rate confirmation, with the linehaul by loaded miles or at a flat rate.
  • The freight invoice bills the shipper directly for a shipment, with the linehaul by weight in hundredweight, PRO and BOL numbers, and accessorials such as a liftgate and inside delivery. Use it when the shipper hired you without a broker in between.
  • A courier invoice bills an account client for many deliveries over a billing period, as a delivery log.
  • A moving company invoice bills a household or business for a move, with crew hours, packing materials and a deposit.

What's on the trucking invoice

  • Carrier: business name, address, phone or email, and "USDOT / MC no."
  • Invoice details: invoice number, invoice date, payment terms, due date, "Load no." and "Rate confirmation"
  • Bill to (broker): company, the person or team to send it to ("Attention"), address, email and "Broker MC no."
  • Load: pickup and delivery, each with the place and date, the equipment, "Commodity and weight", "BOL no." and "Driver and truck"
  • Linehaul: the agreed rate for the load, with a "Linehaul subtotal"
  • Accessorial charges: detention and other extra charges, with an "Accessorials subtotal"
  • Lumper and scale fees, at cost: what you paid out, from the tickets
  • Totals: "Subtotal", "Fuel surcharge on linehaul" with its own rate cell, "Lumper and scale fees, at cost", "Total", "Less: advance" and "Amount due"
  • How to pay: accepted methods, account name, bank details and a payment reference, with placeholders for your own details
  • Load notes: the rate confirmation, the detention terms, the lumper and scale tickets, and the advance

The sample is a carrier billing a brokerage for load LD-77310: 40,000 lb of frozen vegetables in a 53 ft refrigerated trailer, picked up at a food plant on Nov 5, 2026 and delivered to a grocery warehouse on Nov 6:

  • linehaul of 612 loaded miles at 2.45 a mile, 1,499.40;
  • detention at delivery, 3 hours after 2 free hours at 50.00 an hour, 150.00;
  • a lumper fee at delivery, 185.00, and a certified scale ticket, 13.50, both at cost.

The subtotal is 1,649.40. The fuel surcharge is 15% of the linehaul only, 224.91, and the lumper and scale fees add 198.50, for a total of 2,072.81. Less the 300.00 advance, 1,772.81 is due on Net 30 terms, by Dec 9, 2026. The rates are sample figures, not market rates.

Linehaul from the rate confirmation

The linehaul should match the rate confirmation for the load. The sample bills by the mile: "Loaded miles, per the rate confirmation", 612 × 2.45 = 1,499.40. If your rate confirmation gives a flat rate for the load, enter 1 as the quantity, "load" as the unit and the flat rate as the rate.

Put the rate confirmation number and date in "Rate confirmation", and the broker's load number in "Load no.". The sample's first note ties them together: "Linehaul and fuel surcharge as agreed on the rate confirmation for load LD-77310." If the broker's accounts team can match those numbers, they can check the invoice against what they agreed.

Fuel surcharge on the linehaul

The fuel surcharge has its own rate cell and applies to the linehaul only, not to detention or to the lumper and scale fees. In the sample, 15% of 1,499.40 is 224.91.

Bill fuel the way the rate confirmation sets it. If the rate is all-in, with fuel included in the linehaul, set the fuel surcharge rate to 0%. If fuel is agreed another way, such as a flat amount, change the line and its formula to match.

Detention

Detention is time the truck is held at a stop beyond the free time agreed with the broker. The free time and the hourly rate are business terms, so take them from your rate confirmation or agreement. The sample's note says "Sample terms: 2 hours free at each stop, then detention at 50.00 an hour.", and the detention line reads "3 hours after 2 free hours".

Record the arrival and departure times at the stop, and tell the broker while you're still waiting if your agreement asks you to, so you can show how you counted the hours. Other charges agreed with the broker go on their own lines in the same table.

Lumper and scale fees at cost

A lumper fee is what you paid for help unloading at the receiver. A scale ticket is the receipt for weighing the truck. The template bills both at cost, in their own table, and keeps them out of the subtotal and out of the fuel surcharge: they're added after the fuel surcharge, as "Lumper and scale fees, at cost", so the total is 1,649.40 + 224.91 + 198.50 = 2,072.81.

Enter each fee at the amount on its ticket, with the ticket number in "Details", and attach copies. The sample's note says: "Lumper and scale fees are billed at cost; copies of the lumper and scale tickets are attached." Whether the broker reimburses a fee, and what proof they need, is set by your rate confirmation or agreement, so check it before you pay one.

Advances

An advance is money the broker paid you before you invoiced, such as part of the rate at pickup. The template bills the load in full, then takes the advance off as "Less: advance". The sample's last note records it: "Advance of 300.00 issued on Nov 5, 2026, deducted above." If there was no advance, set it to 0.00.

BOL, proof of delivery and registration numbers

"BOL no." is a placeholder for the bill of lading number from the shipping paperwork. The footnote reads: "The signed BOL and proof of delivery are attached. Please quote the load number with your payment." Send both with the invoice, so the broker can see the load was delivered.

"USDOT / MC no." and "Broker MC no." are placeholders for registration numbers. In the US, FMCSA says that "Companies that operate commercial vehicles transporting passengers or hauling cargo in interstate commerce must be registered with the FMCSA and must have a USDOT Number" (FMCSA: Do I Need a USDOT Number?, opened Oct 29, 2026). Its operating authority page lists companies that "Transport federally-regulated commodities owned by others or arranging for their transport, (for a fee or other compensation, in interstate commerce)", and says operating authority can be identified as an "MC," "FF," or "MX" number (FMCSA: Get Operating Authority, opened Oct 29, 2026). Which numbers apply to you depends on what you haul and where, so check with FMCSA, or the rules where you work outside the US.

How to fill in the template

  1. Add your business details and USDOT and MC numbers, then the invoice number, invoice date, payment terms, due date, load number and rate confirmation.
  2. Enter the broker under "Bill to (broker)", then the load: pickup, delivery, equipment, commodity and weight, BOL number, and driver and truck.
  3. Enter the linehaul from the rate confirmation, by loaded miles or at a flat rate, and set the fuel surcharge rate, or 0% if fuel is included.
  4. Add any detention hours after the free time, and other agreed charges.
  5. Enter each lumper and scale fee at cost, with its ticket number, and any advance under "Less: advance".
  6. Edit the load notes, replace the placeholders in "How to pay" with your own details, and send the invoice with the signed BOL, the proof of delivery and the tickets.

The PDF is a blank form for filling in by hand, with a blank rate for the fuel surcharge. The Word and Excel files have the same layout with the sample filled in, for you to overwrite.

In the Excel file:

  • each line amount is "Qty" × "Rate", rounded to the cent;
  • "Subtotal" adds the linehaul and the accessorials, and "Fuel surcharge on linehaul" is its rate × the linehaul only;
  • "Lumper and scale fees, at cost" adds up the fees table, and "Total" is the subtotal, the fuel surcharge and those fees;
  • "Less: advance" is typed, and the amount due is the total minus the advance;
  • to leave out the fuel surcharge, set its rate to 0%; to leave out the advance, set it to 0.00. Don't delete those rows, because the totals refer to them;
  • the accessorials table and the lumper and scale table each have one blank row. For more lines, insert a row inside the table and copy the amount formula into it, then check that the totals include it;
  • the linehaul table has a single row. For a second linehaul line, insert a row below it, copy the amount formula, and extend "Linehaul subtotal", "Subtotal" and the fuel surcharge formula to include the new row.

In Word or on the PDF, work out the amounts yourself.

For a general layout rather than a trucking one, see the invoice templates for Word, for Excel, as a PDF, for Google Docs and for Google Sheets, or browse all invoice templates.

Invoicing loads in Billed

In Billed, you can save the charges you bill, such as a detention rate, and pull them into each invoice. You can record offline payments, such as a check, and see partially paid invoices, and Billed automatically sends payment reminders for unpaid invoices. See Billed for trucking companies and how to invoice as a trucking company.

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What's included in this invoice template

Charge Billed as Sample
Linehaul Miles × rate 612 × 2.45
Detention Hours × rate 3 × 50.00
Fuel surcharge % of linehaul 15%
Lumper, scale At cost 198.50
Advance Credit 300.00
Amount due Left to pay 1,772.81

When this isn't for you

If the shipper hired you directly, with no broker, use the freight invoice, which bills the shipper with the linehaul by weight. For many small deliveries billed monthly, use the courier invoice; for a household or office move, use the moving company invoice.

How To Send Invoices With Billed

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Frequently Asked Questions

Common questions about this invoice template.

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