How to Invoice as a Roofer
A step-by-step guide to roofing invoices for repairs and small jobs: the quote, a materials deposit, approved changes, photos and the final balance.
In the US, the Bureau of Labor Statistics' Occupational Outlook Handbook (page last modified September 14, 2026) says "Roofers replace, repair, and install the roofs of buildings." A repair invoice needs to show what was fixed, in what quantity, and what was already paid up front.
This guide follows a storm-damage repair from quote to final payment. Before you quote a roof, find out from your state and local building office whether the job needs a permit or contractor registration, and ask an accountant about tax on materials.
Worked example (sample figures, sales tax not included): a homeowner approves a quote to replace 3 squares of damaged shingles at $520.00 a square, $1,560.00, and 18 linear feet of step flashing at $14.00, $252.00, after a $125.00 roof inspection. $1,560.00 + $252.00 + $125.00 = $1,937.00. The roofer takes a flat $700.00 deposit for materials when the quote is approved and bills the remaining $1,237.00 on completion.
Step-by-step invoicing guide
- 1
Inspect and quote by quantity
Price the work in the units you'll install, for example roofing squares and running feet of flashing. Billed's estimating page says you can "customize units and quantities for each product". Billed's features page says "Yes your clients can approve or reject your estimates online."
- 2
Take a materials deposit
Billed's help center says "A payment schedule lets you add a payment plan to the invoices." Its steps say "Choose a suitable option among percentage or flat amount." and "Fill out the payment amount and due date of each payment." It also says "However, the sum of all installments should be equal to the total balance of the invoice."
- 3
Price extra work before you do it
If you find more damage once the old roofing is off, show the homeowner, price it and get approval before going ahead. Billed's estimating page says you can "Enhance your estimates with attachments".
- 4
Convert the quote once the homeowner approves it
Billed's invoice software page says you can "convert an approved estimate into an invoice". After converting, Billed's help center says "You can add and edit any information here."
- 5
Attach before-and-after photos
Billed's invoice software page says you can "Add files to your invoices and estimates."
- 6
Put your workmanship terms in the notes
Billed's help article on creating an invoice says "You can also add any terms and conditions in this section."
- 7
Send the balance invoice from the job
Billed's mobile app page says "Billed for iOS and Android syncs with the web dashboard in real time, so you can invoice the moment a job is done." Billed's invoice software page says "Connect Stripe and each invoice gets a pay button for card payments, or connect PayPal to add a PayPal option."
Tips for roofer invoicing
- Photograph the damage before you start, and attach the photos to the quote.
- Quote materials and labor in the units you'll actually install.
- Get approval for any extra repair before you open more of the roof.
- Take the materials deposit before you order shingles.
- Send the balance invoice the day the job is finished.
Common invoicing mistakes to avoid
- Ordering materials before the deposit is paid.
- Fixing extra damage without the homeowner's approval and then adding it to the bill.
- Quoting a repair as a single figure that hides what each part cost.
- Leaving the deposit off the final invoice, so the balance looks wrong.
- Forgetting to record a check taken at the house.
How this works in Billed
Quotes in Squares and Feet
Billed's estimating page says you can "customize units and quantities for each product".
Deposit and Balance
Billed's help center says "A payment schedule lets you add a payment plan to the invoices."
Photos on Quotes and Invoices
Billed's invoice software page says you can "Add files to your invoices and estimates."
Invoicing From the Roof
Billed's mobile app page says "Billed for iOS and Android syncs with the web dashboard in real time, so you can invoice the moment a job is done."
Checks and Cash
Billed's invoice software page says "When a client pays by check or cash, record it as an offline payment so all your income is in one place."
Frequently asked questions
Start Invoicing With Billed
Set up your account and send your first invoice with Billed.
At a glance
| Stage | What you send |
|---|---|
| After the inspection | A quote in squares and linear feet |
| On approval | A deposit for materials |
| Extra damage found | A priced change, approved before the work |
| Job finished | The balance, with photos attached |
When this isn't for you
This guide covers invoicing homeowners for roof repairs and small jobs. For full replacements and larger contracts, see roofing invoicing with Billed.