Invoicing Software for Roofing Contractors

In the US, the Bureau of Labor Statistics (page last modified September 14, 2026) says "Roofers replace, repair, and install the roofs of buildings." Among their duties, it lists "Measure roofs to calculate the quantities of materials needed".

Put those quantities on an estimate. Billed's estimating page says you can "customize units and quantities for each product," so tear-off and shingles can be priced by the square and ridge cap by the linear foot. Billed's features page says you can "Save products and services in Billed App and pull these products quickly in your invoices." Billed's invoice software page says: "Save your tax rates and settings once, and Billed calculates taxes automatically when you create invoices and estimates."

Billed's invoice software page also says you can "Add files to your invoices and estimates." Billed's help center says attachments can be "photos, PDFs, spreadsheets, or files," so inspection photos can go with the estimate. Billed's features page says "your clients can approve or reject your estimates online" and that you can "Convert your estimate to invoice with a single click after getting approval from your client."

Billed's help center says "A payment schedule lets you add a payment plan to the invoices." The same article says to "Choose a suitable option among percentage or flat amount" and "Fill out the payment amount and due date of each payment," and that "the sum of all the payments should be equal to the total balance of the invoice." On a converted estimate, that can be a payment due when the customer signs and the balance due when the roof is done.

Billed's invoice software page says: "Connect Stripe and each invoice gets a pay button for card payments, or connect PayPal to add a PayPal option." It also says: "When a client pays by check or cash, record it as an offline payment so all your income is in one place." and "After a client pays, you can send them a payment receipt." Billed's help center says: "Turn on the 'Payment Reminders' option while creating or editing an invoice." It also says "You can set a schedule of payment reminders before and after the invoice's due date."

These are sample figures, not suggested prices. A contractor quotes a 24-square roof replacement: tear-off and disposal, 24 squares at 85.00, 2,040.00; architectural shingles installed, 24 squares at 410.00, 9,840.00; ridge cap, 60 linear feet at 9.00, 540.00; and a permit fee, 150.00. The estimate total is 12,570.00.

The homeowner approves it online. The contractor converts it to an invoice with a payment schedule: 30%, or 3,771.00, due at signing, and 8,799.00 due on completion.

During tear-off, the crew finds 3 sheets of rotted decking. The contractor sends a new estimate for 3 sheets at 95.00, or 285.00, and replaces them once it's approved. In all, the homeowner is billed 12,855.00. The sample leaves out sales tax; how it applies to materials and labor depends on your state, so check with it.

When the crew finds damage the estimate didn't cover, price it on a new estimate before you do the work. The original price and the extra work then sit on separate documents, each with its own approval.

Put the manufacturer's warranty details and your workmanship terms in the invoice's additional notes. Billed's help center says "You can also add any terms and conditions in this section."

When an insurance claim pays for a roof, what's covered and how it's paid are set by the policy and the insurer. This page doesn't cover insurance claims, licensing or lien rules; check them with the insurer, your state and a lawyer.

Billed's time tracking page says: "Billed works in a web browser, so you and your team can log time from a phone, a tablet or a computer." It also says: "Invite teammates, accountants and contractors to your Billed account and grant them permissions, so the whole team tracks its time in one place."

When you buy materials for a job, Billed's expense tracking page says: "Attach the receipt when you record the expense, and it stays with that entry in your Billed account."