How to Invoice as a Yoga Instructor
A guide to three kinds of yoga invoice: a monthly one to each studio you teach for, one for private clients, and one for workshops or retreats paid ahead.
In the US, the Bureau of Labor Statistics' Occupational Outlook Handbook (page last modified August 27, 2026) says "Fitness trainers and instructors work in facilities such as recreation centers, health clubs, and yoga studios." If you teach at a studio as an independent instructor rather than an employee, the studio is your client, and you send it an invoice for the classes you taught.
A studio invoice lists each class by date, time and class name at your per-class rate, including any class you covered for another teacher. Private clients get their own invoices, and a workshop or retreat can be paid in parts before it starts.
Worked example, with sample figures before any tax: in one month an instructor teaches 12 classes at a studio at $45.00 each, 12 × $45.00 = $540.00, and covers 2 classes for another teacher at the same rate, 2 × $45.00 = $90.00. The studio's invoice for the month is $540.00 + $90.00 = $630.00.
Step-by-step invoicing guide
- 1
Confirm how each studio pays you
Ask each studio for its per-class rate, how it wants to be invoiced, and when it pays. Write it down before your first class there.
- 2
Save your classes and rates
Billed's invoice software page says you can "save the products and services you sell so you can pull them into an invoice instead of retyping them." Save a studio class, a private session and a workshop place.
- 3
List each class you taught
At the end of the month, put each class on the studio's invoice with its date, time and name. Billed's help center says you can "fill this section to charge against new items and services".
- 4
Bill private clients separately
Send a private client their own invoice for each session or block of sessions, with the dates. Billed's mobile app page says "Build a professional invoice from your phone the moment a job wraps."
- 5
Take workshop and retreat payments in parts
Billed's help center says "Add a percentage or flat amount and the due date for each installment." Set the last due date before the event starts.
- 6
Remind and record
Billed's help center says "You can set a schedule of payment reminders before and after the invoice's due date." Billed's invoice software page says "After a client pays, you can send them a payment receipt."
Tips for yoga instructor invoicing
- Keep your own log of the classes you teach, so your invoice can be checked against the studio's schedule.
- Mark classes you covered for another teacher, and name the teacher, so the studio pays the right person.
- If you teach at more than one studio, send each one its own invoice.
- For a weekly class at a company that pays the same amount each month, Billed's invoice software page says "For clients you bill on a schedule, set up a recurring profile once."
- If you rent a room to teach a private group, put the rent on that group's invoice as a line of its own.
Common invoicing mistakes to avoid
- Sending a studio one total for the month with no list of classes.
- Leaving out classes you covered for another teacher.
- Taking retreat bookings with no payment dates in writing.
- Mixing a studio's classes and your private clients on one invoice.
How this works in Billed
Saved classes and rates
Billed's invoice software page says you can "save the products and services you sell so you can pull them into an invoice instead of retyping them."
Retreat payments in installments
Billed's help center says "Clients can pay several installments against a single invoice." and "You can make unlimited installments. However, the sum of all installments should be equal to the total balance of the invoice."
Recurring invoices for regular classes
Billed's invoice software page says "For clients you bill on a schedule, set up a recurring profile once. Choose the billing frequency (daily, weekly, monthly or yearly) and how many invoices to send, or keep sending until you stop."
Invoices from your phone
Billed's mobile app page says "Build a professional invoice from your phone the moment a job wraps. Add line items, your logo, and tax, then send by email or share a link before you leave the site."
Card and PayPal payments
Billed's mobile app page says "Invoices carry a pay button when Stripe or PayPal is connected, so clients can pay by card the minute they receive it."
Frequently asked questions
Start Invoicing With Billed
Set up your account and send your first invoice with Billed.
At a glance
| Who you teach for | How you invoice |
|---|---|
| A studio | Monthly, each class with its date and rate |
| A private client | Per session or block, on their own invoice |
| A workshop or retreat | One invoice paid in installments before it starts |
| A company's weekly class | A recurring invoice |
When this isn't for you
If the way you invoice clients today already works for you, there's no need to switch.